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Expenditure Management

Reports on Plans and Priorities

2011-12

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ARCHIVED - Agriculture and Agri-Food Canada - Supplementary Tables


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Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned/expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Green Building Targets


8.1 As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build-to-lease projects, and major renovation projects, will achieve an industry-recognized level of high environmental performance.
Performance Measure RPP DPR
Target Status  
Number of completed new construction, build-to-lease and major renovation projects in the given fiscal year, as per departmental strategic framework (Optional in FY 2011-12) N/A  
Number of completed new construction, build-to-lease and major renovation projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework (Optional in FY 2011-12) N/A  
Existence of strategic framework (Optional in RPP 2011-12) N/A  

Strategies / Comments

  1. The departmental strategic framework will be developed in 2011-12 for implementation as of April 1, 2012.


8.2 As of April 1, 2012, and pursuant to departmental strategic frameworks, existing crown buildings over 1000m2 will be assessed for environmental performance using an industry-recognized assessment tool.
Performance Measure RPP DPR
Target Status  
Number of buildings over 1000m2, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Percentage of buildings over 1000m2 that have been assessed using an industry-recognized assessment tool, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) N/A  

Strategies / Comments

  1. The departmental strategic framework will be developed in 2011-12 for implementation as of April 1, 2012.


8.3 As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1000m2, where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool.
Performance Measure RPP DPR
Target Status  
Number of completed lease and lease renewal projects over 1000m2 in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Number of completed lease and lease renewal projects over 1000m2 that were assessed using an industry-recognized assessment tool in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) N/A  

Strategies / Comments

  1. The departmental strategic framework will be developed in 2011-12 for implementation as of April 1, 2012.


8.4 As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance.
Performance Measure RPP DPR
Target Status  
Number of completed fit-up and refit projects in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Number of completed fit-up and refit projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) N/A  

Strategies / Comments

  1. The departmental strategic framework will be developed in 2011-12 for implementation as of April 1, 2012.

Greenhouse Gas Emissions (GHG) Target


8.5 The federal government will take action now to reduce levels of greenhouse gas emissions from its operations to match the national target of 17% below 2005 by 2020.
Performance Measure RPP DPR
Target Status  
Departmental GHG reduction target: Percentage of absolute reduction in GHG emissions by fiscal year 2020-21, relative to fiscal year 2005-06. 10.1%  
Departmental GHG emissions in fiscal year 2005-06, in kilotonnes of CO2 equivalent. 97.19kt  
Departmental GHG emissions in the given fiscal year, in kilotonnes of CO2 equivalent. FY 2011-12 96.12kt  
FY 2012-13    
FY 2013-14    
FY 2014-15    
FY 2015-16    
FY 2016-17    
FY 2017-18    
FY 2018-19    
FY 2019-20    
FY 2020-21 87.37kt  
Percent change in departmental GHG emissions from fiscal year 2005-2006 to the end of the given fiscal year. FY 2011-12 -1.1%  
FY 2012-13    
FY 2013-14    
FY 2014-15    
FY 2015-16    
FY 2016-17    
FY 2017-18    
FY 2018-19    
FY 2019-20    
FY 2020-21 -10.1%  

Strategies / Comments

  1. Targeted GHG emission sources include both facilities and fleet.
  2. Base year emissions from some very small Agri-Environment Services Branch facilities (97 sites) were derived from fiscal year 2004-05 data, and the data will be updated periodically (i.e. not annually). These smaller sites account for about 1.5% of Agriculture and Agri-Food’s (AAFC) total building energy use.
  3. Due to the absence of guidance in the Federal GHG Tracking Protocol on accounting for renewable power purchases for the fiscal year 2005-06 base year and in accordance with advice provided by Public Works and Government Services Canada (PWGSC) officials, the reported baseline does not include reductions associated with the proactive purchase of renewable power in the base year. AAFC will adjust as necessary its reporting once guidelines have been established.
  4. As per the Federal GHG Tracking Protocol, the 2005-06 baseline includes emissions from the Central Experimental Farm central heating plant (CEF CHP), which is controlled by Public Works and Government Services Canada (PWGSC) (Scope 2 emissions). However, the use of heating from the CEF CHP is being phased out and replaced with AAFC controlled decentralized natural gas heating systems, which will be reported as Scope 1 emissions in the future.

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally-generated EEE. (Optional in RPP 2011-12) N/A  
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. N/A  

Strategies / Comments

  1. EEE implementation plan will be developed and put into action by March 31, 2012.

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010-11, where building occupancy levels, security considerations and space configuration allow. (Optional) N/A  
Ratio of departmental office employees to printing units at the end of 2011-12, where building occupancy levels, security considerations and space configuration allow. 6:1  

Strategies / Comments

  1. Definition: For the purposes of the ratio above, a printing device is all desktop printers, networked printers and multi-function devices.
  2. Scope: Due to AAFC’s portfolio of laboratories and many small buildings, the Department will be scoping out some printers predominantly due to building occupancy levels or space configurations limitations and specialized laboratory requirements (such as printers to spectrometers), as well as a limited amount due to security requirements. The corresponding employees will also be scoped out as applicable to ensure a representative ratio is reported.
  3. Method used for determining number of printing units: AAFC will use special software for monitoring and managing network printer devices. In addition, AAFC will use its asset management system to provide a total number of printers supplemented by a physical count for scoped-in facilities.
  4. Method used for determining the number of office employees: AAFC’s internal personnel directory for AAFC personnel count, with employees located in scoped-out facilities subtracted.
  5. Other info: A thorough review of all AAFC printing devices that will inform the strategy for achieving the 8:1 target by March 31, 2013 has been initiated.

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. (Optional in RPP 2011-12) N/A  
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. (Optional in RPP 2011-12) N/A  

Strategies / Comments

  1. AAFC will set the baseline using 2010-11 consumption rates if it is feasible to obtain reliable data, otherwise it will use 2011-12 data as the baseline. The applicable scope and method for its determination will be determined concurrently.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. (Optional in RPP 2011-12) N/A  

Strategies / Comments

  1. A green meeting guide will be developed and adopted by the end of 2011-12.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.


By March 31, 2014, 80% of all AAFC annual purchases of computers, printers and video-conferencing equipment will be energy efficient.
Performance Measure RPP DPR
Target Status  
Percentage by dollar value of purchased energy efficient Information Technology (IT) equipment items identified above N/A
(baseline data
not available)		  
Progress against measure in fiscal year 2011-12 70%  

Strategies / Comments

This self-selected target is SMART:

  1. Specific: Achievement level of 80% for above-referenced purchases;
  2. Measurable: Information available from AAFC’s financial system;
  3. Achievable: Departmental policy is to purchase energy star IT equipment;
  4. Relevant: AAFC purchases a significant quantity of IT equipment, and this will contribute to energy savings and reduced greenhouse gas emissions;
  5. Time-Bound: Date established for target implementation.
  6. Energy efficiency will be determined by Energy Star or other labelling.


By March 31, 2014, 80% of annual copy paper purchases will contain a minimum of 30% recycled content (pre-consumer waste and/or post-consumer fibre).
Performance Measure RPP DPR
Target Status  
Percentage by volume of recycled content copy paper purchased N/A
(baseline data
not available)		  
Progress against measure in 2011-12 70%  

Strategies / Comments

This self-selected target is SMART:

  1. Specific: Achievement level of 80% for above-referenced purchases;
  2. Measurable: Information available from AAFC’s financial system;
  3. Achievable: Departmental directive will be to purchase paper from PWGSC standing offer;
  4. Relevant: AAFC purchases a significant quantity of paper, and this will contribute to reduced consumption of virgin paper and logging; and
  5. Time-Bound: Date established for target implementation.
  6. AAFC will need to develop, communicate and implement a procurement directive on preferred purchases of recycled paper.


Between April 1, 2011 and March 31, 2014, 80% of all janitorial service contracts tendered annually will incorporate the use of environmentally friendly cleaning products.
Performance Measure RPP DPR
Target Status  
Percentage of janitorial service contracts tendered that incorporate the use of environmentally friendly cleaning products N/A
(baseline data
not available)		  
Progress against measure in fiscal year 2011-12 70%  

Strategies / Comments

This self-selected target is SMART:

  1. Specific: Achievement level of 80% for above-referenced contracts;
  2. Measurable: Information available from the Procurement Review Board reports;
  3. Achievable: Departmental directive is that all new janitorial contracts tendered will require environmentally friendly cleaning products as a mandatory requirement as part of the procurement process;
  4. Relevant: This target will ensure "green" products and practices are used at custodial locations across AAFC;
  5. Time-Bound: Date established for target implementation.
  6. This target will be achieved as existing contracts expire at which time the competitive procurement process can proceed. The proposed procurement process for all janitorial services contracts is vetted through the departmental Procurement Review Board.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.


Beginning April 1, 2011, 80% of all new indeterminate employees appointed to a Purchasing and Supply (PG) position will undertake and complete mandatory training within two years to become familiar with the principles of material management and procurement best practices relating to green procurement.
Performance Measure RPP DPR
Target Status  
Percentage of indeterminate PG appointees that complete training within two years of being appointed on an annual basis N/A
(baseline data
not available)		  
Progress against measure in 2011-12 80%  

Strategies / Comments

This self-selected target is SMART:

  1. Specific: Achievement level of 80%, type of employee and type of training;
  2. Measurable: Information available from an in-house HR tracking system;
  3. Achievable: Departmental directive is that all new indeterminate PG appointees will complete training within two years of being appointed;
  4. Relevant: This target will ensure procurement staff are familiar with green procurement so as to incorporate within their decision-making;
  5. Time-Bound: Date established for target implementation.
  6. It should be noted that course availability is in high-demand as the mandatory training is a government-wide initiative for the PG category.
  7. For new PG appointees from within government that have already taken the training, or equivalent, within 5 years of being appointed, they will be counted as having taken the training and will not retake it.
  8. The progress reporting will include those that have completed the training and those that are still within the two year period to complete the training. The percentage of those that have completed training for that year will also be identified in parentheses.


By March 31, 2012, environmental considerations will be incorporated into the annual performance evaluations of all functional heads of procurement and material management.
Performance Measure RPP DPR
Target Status  
Percentage of identified key positions that have included environmental considerations related to green procurement initiatives in performance evaluations N/A
(baseline data
not available)		  
Progress against measure in fiscal year 2011-12 70%  

Strategies / Comments

This self-selected target is SMART:

  1. Specific: Achievement level of 100% and type of employee;
  2. Measurable: Information available from in-house tracking system;
  3. Achievable: All functional heads of procurement and material management will be required to include environmental considerations in their performance evaluations;
  4. Relevant: Targets relevant employees;
  5. Time-Bound: Date established for target implementation.
  6. AAFC has identified four positions as functional heads of procurement of and material management.


By March 31, 2014, as part of AAFC's key management procurement process the Procurement Review Board (PRB) will incorporate environmental considerations into its decision-making for 70% of the procurement files for applicable commodities it reviews annually.
Performance Measure RPP DPR
Target Status  
Percentage of procurement files that contemplated environmental considerations for applicable commodities reviewed by the PRB annually N/A
(baseline data
not available)		  
Progress against measure in fiscal year 2011-12 20%  

Strategies / Comments

This self-selected target is SMART:

  1. Specific: Achievement level of 70% for key procurement management control process for applicable commodities;
  2. Measurable: Information available from PRB reports;
  3. Achievable: PRB will require that environmental considerations are contemplated for PRB submissions as part of the process for significant procurements for applicable commodities;
  4. Relevant: This target captures significant procurement actions for applicable commodities (greater than $100,000) in which environmental considerations should be contemplated.
  5. Time-Bound: Date established for target implementation.

Reporting on the Purchases of Offset Credits


Mandatory reporting on the purchase of greenhouse gas emissions offset credits, as per the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events, should be applied here.
Performance Measure RPP DPR
Quantity of emissions offset in the given fiscal year. (Optional for all RPPs) N/A  

Strategies / Comments

  1. It is expected that AAFC will generally not lead any events in which the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events would be applicable, and purchases of greenhouse gas emissions offset credits are not anticipated in 2011-12.



Date Modified: 2011-06-09
 
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