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Table 7: Internal Audits (current reporting period)
Name of Internal Audit |
Audit Type |
Status |
Completion Date |
Key Findings |
Secretariat Response |
Audit of Leave and Overtime |
Assurance |
Completed |
December 2008 |
- The Secretariat’s administration of leave and overtime was compliant with applicable laws, policies, and collective agreements.
- Recommendations were provided to strengthen the management control framework
|
- A management action plan was developed, and work is underway to address recommendations.
- For example, full reporting of the cost of overtime is provided to senior management as part of the quarterly financial review. In addition, systems have been established to better forecast and review overtime expenditures.
|
Assurance Engagement: large payments to external vendors-
Testing for duplicate payments report |
Assurance |
Completed |
December 2008 |
- No duplication of large payments to vendors during the periods studied.
- No recommendations were made.
- No management action plan is necessary.
|
- The Secretariat agrees with the findings and will continue to apply systems already developed to ensure that results are maintained.
|
Audit of Pay and Related Benefits |
Assurance |
Completed |
March 2009 |
- Adequate administration of pay and benefits.
- Recommendations were provided where control weaknesses were observed
|
- Management accepted all recommendations.
- A management action plan was developed and work is underway.
- For example, a new salary forecasting tool and expenditure monitoring regime was implemented in April 2008, and written procedures on the processing of pay recoveries and pay reimbursements were developed and communicated. Also, verification of user access rights to the regional pay system will be reviewed twice annually to ensure their validity and appropriateness.
|
Audit of the Secretariat Governance |
Assurance |
In progress |
December 2009 |
Not yet available |
Not applicable |
Audit of the Disability Insurance Plan |
Assurance |
In progress |
March 2010 |
Not yet available |
Not applicable |
Audit of Accounts Verification |
Assurance |
In progress |
March 2010 |
Not yet available |
Not applicable |
Table 8: Evaluations (current reporting period)
Name of Evaluation |
Program Activity |
Evaluation Type |
Status |
Completion Date |
Key Findings |
Secretariat Response |
Evaluation of the Research and Policy Initiative Assistance Program |
Internal Services |
Summative |
Complete |
March 2009 |
- Program is meeting needs of Secretariat.
- Several recommendations were made to improve the program.
- Program is believed to be cost-effective.
|
- The Secretariat agrees with the findings of the report and concurs with its recommendations.
- The Secretariat plans to adopt the recommendations in the next fiscal year.
|
Evaluation of the Treasury Board submission process |
Involves several Secretariat program activities |
Summative |
In progress |
September 2009 |
Not yet available |
Not applicable |
Evaluation of Management Accountability Framework |
Management Policy Development and Oversight |
Summative |
In progress |
August 2009 |
Not yet available |
Not applicable |