We are currently moving our web services and information to Canada.ca.

The Treasury Board of Canada Secretariat website will remain available until this move is complete.

2013–14 Annual Reports on the Access to Information Act and the Privacy Act


Archived information

Archived information is provided for reference, research or recordkeeping purposes. It is not subject à to the Government of Canada Web Standards and has not been altered or updated since it was archived. Please contact us to request a format other than those available.

Archived

This page has been archived on the Web.

Appendix A: Statistical Report on the Access to Information Act

Name of institution: Treasury Board of Canada Secretariat

Reporting period: 01/04/2013 to 31/03/2014

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 578
Outstanding from previous reporting period 60
Total 638
Closed during reporting period 563
Carried over to next reporting period 75
1.2 Sources of requests
Source Number of Requests
Media 148
Academia 6
Business (Private Sector) 61
Organization 17
Public 346
Total 578

Part 2 - Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1 33 11 11 3 0 0 59
Disclosed in part 1 29 13 31 29 18 2 123
All exempted 0 2 2 1 0 0 0 5
All excluded 1 1 4 6 1 2 0 15
No records exist 263 38 12 0 1 0 0 314
Request transferred 17 0 0 0 0 0 0 17
Request abandoned 20 6 0 1 0 2 0 29
Treated informally 1 0 0 0 0 0 0 1
Total 304 109 42 50 34 22 2 563
2.2 Exemptions
Section Number of requests
13(1)(a) 0
13(1)(b) 1
13(1)(c) 4
13(1)(d) 0
13(1)(e) 0
14(a) 1
14(b) 1
15(1) - I.A.See footnote 1* 0
15(1) - Def.See footnote 2** 8
15(1) - S.A.See footnote 3*** 10
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 16
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 1
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 3
18(b) 32
18(c) 0
18(d) 8
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 67
20(1)(a) 2
20(1)(b) 15
20(1)(b.1) 1
20(1)(c) 20
20(1)(d) 3
20.1 0
20.2 0
20.4 0
21(1)(a) 81
21(1)(b) 63
21(1)(c) 36
21(1)(d) 28
22 0
22.1(1) 0
23 33
24(1) 7
26 1
2.3 Exclusions
Section Number of requests
68(a) 2
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 10
69(1)(b) 0
69(1)(c) 9
69(1)(d) 4
69(1)(e) 26
69(1)(f) 1
69(1)(g) re (a) 31
69(1)(g) re (b) 0
69(1)(g) re (c) 21
69(1)(g) re (d) 6
69(1)(g) re (e) 28
69(1)(g) re (f) 4
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 47 12 0
Disclosed in part 91 32 0
Total 138 44 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 4,152 4,146 59
Disclosed in part 40,068 22,307 123
All exempted 230 0 5
All excluded 5,902 0 15
Request abandoned 5,280 261 29
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 49 506 9 2,615 0 0 1 1,025 0 0
Disclosed in part 64 1,780 39 6,223 13 5,062 6 8,188 1 1,054
All exempted 4 0 1 0 0 0 0 0 0 0
All excluded 13 0 1 0 0 0 0 0 1 0
Abandoned 27 0 1 261 0 0 1 0 0 0
Total 157 2,286 51 9,099 13 5,092 8 9,213 2 1,054
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 24 8 0 52 84
Disclosed in part 102 20 0 112 234
All exempted 1 1 0 4 6
All excluded 14 0 0 14 28
Abandoned 2 8 0 1 11
Total 143 37 0 183 363

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
13 4 0 6 3
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 2 0 2
31 to 60 days 1 2 3
61 to 120 days 6 0 6
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 2 2
Total 9 4 13
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 - Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a)
Interference with operations		 9(1)(b)
Consultation		 9(1)(c)
Third party notice
Section 69 Other
All disclosed 1 0 12 3
Disclosed in part 4 38 43 12
All exempted 0 0 0 1
All excluded 0 13 0 0
No records exist 0 0 0 0
Request abandoned 2 2 0 0
Total 7 53 55 16
3.2 Length of extensions
Length of extensions 9(1)(a)
Interference with operations		 9(1)(b)
Consultation		 9(1)(c)
Third party notice
Section 69 Other
30 days or less 4 0 10 1
31 to 60 days 0 0 16 14
61 to 120 days 1 23 22 0
121 to 180 days 2 23 4 1
181 to 365 days 0 7 3 0
365 days or more 0 0 0 0
Total 7 53 55 16

Part 4 - Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 322 $1,610 16 $80
Search 3 $780 2 $1,833
Production 0 $0 0 $0
Programming 1 $60 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 2 $124 1 $152
Total 328 $2,574 19 $2,065

Part 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 173 6,214 0 0
Outstanding from the previous reporting period 5 483 0 0
Total 178 6,697 0 0
Closed during the reporting period 168 6,339 0 0
Pending at the end of the reporting period 10 358 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 67 17 6 1 0 0 0 91
Disclose in part 9 18 5 2 0 0 0 34
Exempt entirely 1 1 0 0 0 0 0 2
Exclude entirely 2 1 0 0 0 0 0 3
Consult other institution 20 9 3 1 0 0 0 33
Other 3 2 0 0 0 0 0 5
Total 102 48 14 4 0 0 0 168
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6 - Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 14 0
16 to 30 12 4
31 to 60 5 1
61 to 120 12 7
121 to 180 6 5
181 to 365 0 0
More than 365 0 0
Total 49 17

Part 7 - Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $458,059
Overtime $4,385
Goods and Services $105,343
Professional services contracts $80,810
Other $24,533
Total $567,787
7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 6.50 0.00 6.50
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.50 0.00 0.50
Students 0.00 0.00 0.00
Total 7.00 0.00 7.00


Date modified: