Corporate Plan Checklist for Analysts
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Step 1: |
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1 Process Requirements |
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Corporate plans are highly confidential in nature. Draft versions of the plans must indicate their sensitive nature and be treated in a manner comparable to Memoranda to Cabinet and be subject to the same protective measures. |
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1.1 Responsible Minister's Signature |
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s.122(1) FAA[1] |
Does the plan have the appropriate Minister's signature? |
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1.2 Timeliness |
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s.4 CP, B &S Regs[2] |
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Did the plan arrive at the responsible minister within the prescribed deadline (i.e., no later than eight weeks prior to the beginning of each financial year)? If not, how late was it? ___________________________ |
Yes No |
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Did you see early drafts of the corporate plan in advance of its final submission? |
Yes No |
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1.3 Official Languages |
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s.6(1) &(2) CP, B & S Regs |
Is the submitted plan in both official languages except for graphs, tables and calculations or amendments? |
Yes No |
1.4 Title Page Requirements |
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s.122(6) FAA |
Does the title page include: |
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a. The name of the parent Crown corporation; |
Yes No |
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b. The title of the document; |
Yes No |
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c. The planning period for the plan (for the corporate plans) or budget year (for budgets—operating, capital) covered by document; and |
Yes No |
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d. Does the corporate plan title page accurately identify whether or not it has been amended? |
Yes No |
Step 2: |
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2 Contents of Corporate Plan |
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2.1 Executive Summary |
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TBS Guidelines[3] |
Does the plan's executive summary highlight: |
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a. Strategic issues requiring attention over the planning period; |
Yes No |
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b. The corporation's major objectives; |
Yes No |
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c. Planned strategies; and |
Yes No |
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d. Anticipated major decisions facing the organization during the planning period. |
Yes No |
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e. Does the summary identify key capital projects, new programs or activities, financing plans, new policies, etc.? |
Yes No |
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2.2 Mandate |
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s. 122 FAA TBS Guidelines CG Guidelines[4] |
Does the plan of the parent Crown corporation include a statement of the reasons for which the Crown is incorporated, identifying its public policy role? |
Yes No |
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Is there a statement of restrictions on the businesses or activities that the Crown may carry on, as set out in its charter? |
Yes No |
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Did the parent Crown or its wholly owned subsidiaries conduct all business or activity in accordance with these restrictions? |
Yes No |
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Are there elements of the plan that could lead to mandate creep (i.e., expansion of the mandate)? |
Yes No |
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2.3 Corporate Profile |
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TBS Guidelines |
Is there a short overview of: |
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a. The organization's history and structure; and |
Yes No |
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b. The organization's vision, core businesses and strategy? |
Yes No |
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Does the plan contain a description of key threats, opportunities and changes it is facing in its current environment, including competition faced in each major business program? |
Yes No |
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2.4 Planning Period Objectives |
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s. 3 CP, B & S Regs. s. 122(3)(b) FAA |
Is there a statement of the Crown corporation's objectives for each year of the five-year planning period? |
Yes No |
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Is there a statement of the Crown corporation's strategy intended for use in achieving those objectives? |
Yes No |
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2.5 Strategic Issues |
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s. 122(1) FAA TBS Guidelines |
Relating to the Crown corporation's strategy, does the plan include a description of: |
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a. The main risks that shape the strategy and may affect the acent of results; |
Yes No |
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b. The internal process used to identify and mitigate those risks; |
Yes No |
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c. The major assumptions used in preparing the plan; and |
Yes No |
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d. The sensitivity of the plan projections to changes in those assumptions? |
Yes No |
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Does the analysis provide a description of significant differences between recent actual (projected) results and planned performance? |
Yes No |
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Are anticipated significant changes to current corporate policies or to the corporation's businesses, activities, management, internal controls, or operating practices highlighted? |
Yes No |
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Are the strategic components of the plan (objectives, strategy and expenditures) properly aligned to deliver? |
Yes No |
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2.6 Analysis of Public Environment |
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CG Guidelines TBS Guidelines |
Does the plan focus on key external elements that may impact on the organization's ability to implement its mandate including: |
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a. Level of competition faced by the organization; |
Yes No |
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b. Market forces; |
Yes No |
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c. Labour relations; |
Yes No |
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d. Inflation levels; |
Yes No |
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e. Interest rates; and |
Yes No |
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f. Legislative/Regulatory Environment? |
Yes No |
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Does it identify both opportunities and threats in each of these areas? |
Yes No |
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2.7 Identification of Results |
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s. 122 FAA TBS Guidelines |
Is there a statement of the Crown corporation's expected performance targets for the current year as compared to its objectives (for that year) set out in the previous corporate plan or amendment? |
Yes No |
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Is there any indication of progress against key performance indicators/drivers or targets for the current year? |
Yes No |
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Do these targets or indicators take into account their operating environment? |
Yes No |
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Are they realistic and reasonable given industry standards? |
Yes No |
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Does the plan include all the businesses and activities, including investments, of the corporation and its' wholly owned subsidiaries, if any? |
Yes No |
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Is the information set out according to their major businesses or activities of the corporation and its' wholly owned subsidiaries, if any? |
Yes No |
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2.8 Property Transactions |
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CCG regulations[5] s.99(2) FAA |
For agent corporations: |
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Does the corporation intend to sell or otherwise dispose of real property? |
Yes No |
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If yes…Does the proposed transaction meet the regulatory requirement? |
Yes No |
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3 General Principles |
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3.1 Strategic Direction |
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TBS Guidelines CG Guidelines |
Does the plan report on the organization's activities, strategic issues, and plans? |
Yes No |
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Is there an assessment of the organization's current strategic position including an analysis of the organization's business and operating environments? |
Yes No |
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Does it report on how well objectives in previous plans were achieved? |
Yes No |
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Is there an analysis of the organization, including an overview of the organization's history, principal businesses or programs? |
Yes No |
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3.2 Stewardship |
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TBS Guidelines CG Guidelines |
Is there a discussion of the principal risks inherent with the organization's activities and its external environment? |
Yes No |
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Are there systems in place to monitor and manage these risks affecting how well the Crown fulfils its mandate? |
Yes No |
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3.3 Public Policy Objectives |
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TBS Guidelines CG Guidelines |
Does the plan take into account the trade-offs between the public policy and commercial objectives of the organization? |
Yes No |
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3.4 Public Transparency and Visibility |
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Does the Corporate Plan provide the corporation's business and objectives in a language and a level of detail suitable for the interested public? |
Yes No |
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3.5 Governance Issues |
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Review of Governance Framework[6] |
Does the plan: |
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a. Identify clear lines of accountability within the organization; |
Yes No |
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b. Provide transparency on how the organization functions; |
Yes No |
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c. Identify how the organization promotes and upholds ethical behaviour and values; |
Yes No |
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d. Address how conflict of interest issues are addressed at the board level, at the management level, at the employee level; and |
Yes No |
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e. Elaborate on the role of the board and various committees of the Board? |
Yes No |
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In the last year, has the Minister recommended or issued to the corporation a statement of priorities? |
Yes No |
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If yes… |
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a. Has the Corporate Plan taken into consideration the ministerial direction provided? |
Yes No |
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b. Is the policy direction set out by the corporation legitimate with regards to ministerial direction? |
Yes No |
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4 Operating Budgets |
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4.1 Source of Funds |
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? s.127 FAA |
Is the corporation appropriations-dependent? |
Yes No |
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If yes…Is this fact taken into account with financial projections of future revenues? |
Yes No |
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Is the corporation planning on increased revenues through appropriations that have not been confirmed by the government with a budget announcement? |
Yes No |
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Are there revenues credited due to transfers of resources (funding) from other federal institutions such as grants & contributions, etc.? |
Yes No |
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Has the corporation indicated its intent to borrow money during the planning period? |
Yes No |
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Is the recommendation from the Minister of Finance required before the plan is submitted for GIC approval? |
Yes No |
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If yes…has the signed letter from the Minister of Finance been included in the Corporate Plan submission package? |
Yes No |
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4.2 Financial Statements |
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s.123 FAA s.3 & 4 CP, B & S Regs. TBS Guidelines |
In relation to the financial year of the corporation immediately preceding the current year, and as projected for the current year, does the plan's operating budget include: |
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a. Statement of financial position (income and retained earnings) for each year; |
Yes No |
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b. Statement of changes in financial position, including cash flows for each year; |
Yes No |
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c. Where the financial year-end of the corporation is other than March 31 and the corporation intends to seek appropriations from the CRF during the first four years of the planning period, is there a statement of changes in financial position for the Government of Canada fiscal year for which the appropriation is to be sought; |
Yes No |
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d. A Balance Sheet for each year; |
Yes No |
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e. The number of employees for each year, including the number of person years, full-time equivalents or full-time employees; |
Yes No |
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f. Quantitative information for each year measuring the Crown corporation's performance against its objectives for that year; |
Yes No |
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g. Are the financial projections reasonable and realistic; and |
Yes No |
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h. Is the structure of expenditures in line with core activities? |
Yes No |
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4.3 Capital Budgets |
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124(1) FAA |
Does the plan contain the capital budget for the following financial year of the organization? |
Yes No |
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124(2) FAA |
Does the capital budget of the parent Crown corporation include all businesses and activities, including investments of the corporation and its wholly owned subsidiaries, if any? |
Yes No |
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124(3-4) FAA |
Is the capital budget multi-year in nature? |
Yes No |
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Does the budget set out information according to the major businesses or activities of the corporation and its wholly owned subsidiaries, if any? |
Yes No |
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4.4 Restriction on Capital Expenditures or Commitments |
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124(5) FAA s.4, 5 & 6 CCG Regs. |
Does the plan notify the responsible Minister and the President of the Treasury Board of restricted transactions to be carried out by the corporation since the last corporate plan submission in accordance with section 124(5)? |
Yes No |
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In the instances where the corporation is an agent of the Crown, does the Corporate Plan disclose its plans for significant disposals or acquisitions, including leases? |
Yes No |
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Does this involve property transactions for an agent corporation? |
Yes No |
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Does the corporation intend to sell or otherwise dispose of real property? |
Yes No |
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If so, does the proposed transaction meet the regulatory requirement? |
Yes No |
Step 3: |
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5 Corporate Plan Summaries |
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125 FAA s.7 CP, B & S Regs TBS Guidelines |
Does the summary of the corporate plan contain only approved elements of the plan? Sensitive materials contained in the corporate plans such as commercially confidential information is severed in accordance with FAA, Part X, section 153(1) |
Yes No |
6 Amendments |
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6.1 Amendments to the Corporate Plan, Budget |
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s. 5& 6 CP, B & S Regs. (revised Sept. 04) |
Is this an amendment to a Corporate Plan, Operating Budget, and Capital Budget? |
Yes No |
If the original information is not available, does the parent Crown corporation give reasons for the unavailability of that information? |
Yes No |
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Is the amendment provided to the appropriate Minister in both official languages, except in the case where the amendment is to a graph, table or calculation in the plan? |
Yes No |
[1] FAA: Financial Administration Act, 1984.
[2] Crown Corporation Corporate Plan, Budget and Summaries Regulations, 1995
[3] TBS Guidelines: TBS Guidelines for the Preparation of Corporate Plans, 1994.
[4] CG Guidelines: Corporate Governance in Crown Corporations and Other Public Enterprises, 1996.
[5] Crown Corporation General Regulations, 1995
[6] Review of Governance Framework: Meeting the Expectations of Canadians, Review of the Governance Framework for Canada's Crown Corporations, Report to Parliament, 2005.
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