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ARCHIVED - Canada Border Services Agency - Supplementary Tables

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Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?
Yes, and processes are updated as needed.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:
Implementation of green procurement options into the Canada Border Services Agency’s Procurement Process Checklist to track the contracting process and to include the three pillars of sustainable development when contracting. Increase in the use of green standing offers for the procurement of goods and services. Increase in green procurement awareness through training, conferences and activities. Integration of green procurement in performance management agreements. Development of policies and guidelines on green procurement, life-cycle asset management and the disposal of surplus materiel assets.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Implementation of green procurement options into the Canada Border Services Agency’s Procurement Process Checklist to track the contracting process and to include the three pillars of sustainable development when contracting.
Increase in the use of green standing offers for the procurement of goods and services.
Increase in green procurement awareness through training, conferences and activities.
Integration of green procurement in performance management agreements.
Development of policies and guidelines on green procurement, life-cycle asset management and the disposal of surplus materiel assets.

3. Results achieved:
The CBSA’s Procurement Process Checklist includes: using green standing offers; dealing with vendors who are environmentally responsible, e.g., the International Organization of Standardization ISO14000; and developing and implementing environmental clauses in all contracting documents. Headquarters procurement officers have successfully completed the online Canada School of Public Service C215 green procurement course. There is heightened awareness of best practices related to green procurement through increased attendance at and participation in governmental greening conferences. During Environment Week 2010, procurement staff received daily e-mails which resulted in increased awareness of greening opportunities. The Agency included green procurement training in its acquisition card training for new card holders. The CBSA’s contracting officers used double-sided printing and recycled paper for all printing. The Agency initiated the inclusion of green procurement commitments in the performance management agreements of the Manager of Contracting, Manager of Assets, Manager of Telecommunications and Manager of Policy. The Agency developed packaging policies aimed at reducing waste, such as returning packaging and any recyclable materials, and has included these policies in contracts when requisitioning the delivery of goods. The CBSA encouraged vendors to offer products and services that are environmentally-friendly by including environmental requirements in the evaluation criteria. The CBSA is developing a Centralized Total Asset Management Framework that consolidates policies and procedures; it now includes the disposal stage of the life-cycle approach. The planning, acquisition and use stages of the approach are in development. The Agency has completed the policy and guidelines for managing the disposal of surplus materiel assets such as e-waste disposal methods.

3. Results achieved:

The CBSA’s Procurement Process Checklist includes:
- using green standing offers;
- dealing with vendors who are environmentally responsible, e.g., the International Organization of Standardization ISO14000; and
- developing and implementing environmental clauses in all contracting documents.
Headquarters procurement officers have successfully completed the online Canada School of Public Service C215 green procurement course.
There is heightened awareness of best practices related to green procurement through increased attendance at and participation in governmental greening conferences.
During Environment Week 2010, procurement staff received daily e-mails which resulted in increased awareness of greening opportunities.
The Agency included green procurement training in its acquisition card training for new card holders.
The CBSA’s contracting officers used double-sided printing and recycled paper for all printing.
The Agency initiated the inclusion of green procurement commitments in the performance management agreements of the Manager of Contracting, Manager of Assets, Manager of Telecommunications and Manager of Policy.
The Agency developed packaging policies aimed at reducing waste, such as returning packaging and any recyclable materials, and has included these policies in contracts when requisitioning the delivery of goods.
The CBSA encouraged vendors to offer products and services that are environmentally-friendly by including environmental requirements in the evaluation criteria.
The CBSA is developing a Centralized Total Asset Management Framework that consolidates policies and procedures; it now includes the disposal stage of the life-cycle approach. The planning, acquisition and use stages of the approach are in development.
The Agency has completed the policy and guidelines for managing the disposal of surplus materiel assets such as e-waste disposal methods.

4. Contributions to facilitate government-wide implementation of green procurement:
Creation of CBSA-specific documents such as the Procurement Process Checklist, the Centralized Total Asset Management Framework, and various policies, to support the Government of Canada’s Green Procurement Policy. Participation in the federal and CBSA Sustainable Development Strategy dialogue, as well as related planning and reporting processes.

Green Procurement Targets

5. Has the department established green procurement targets?
Yes.

6. Summary of green procurement targets:
Maximize the purchase of goods and services using green consolidated procurement instruments (as designated by Public Works and Government Services Canada). Increase employee awareness of and train procurement personnel on green procurement policies and procedures. Develop and implement a life-cycle approach to asset management. Ensure the purchase of goods and services are aligned with the Government of Canada’s Green Procurement Policy.

6. Summary of green procurement targets:

Maximize the purchase of goods and services using green consolidated procurement instruments (as designated by Public Works and Government Services Canada).
Increase employee awareness of and train procurement personnel on green procurement policies and procedures.
Develop and implement a life-cycle approach to asset management.
Ensure the purchase of goods and services are aligned with the Government of Canada’s Green Procurement Policy.

7. Results achieved:
The CBSA integrates the following criteria within goods and services contracts to reduce: greenhouse gas emissions and air contaminants; ozone-depleting substances; waste and supporting reuse and recycling; hazardous waste; and toxic and hazardous chemicals and substances. The CBSA uses Public Works and Government Services Canada standing offers to purchase vehicles and environmentally-friendly assets. The CBSA increased the number of smart cars and/or hybrids owned as part of an initiative to reduce greenhouse gases. The Agency now has 21 hybrid cars and two smart cars. Headquarters procurement officers successfully completed the online Canada School of Public Service C215 green procurement course. The Agency regularly communicated with employees through articles published in the national employee information bulletin (INSight) which detailed how the CBSA is working to become more environmentally-friendly. Examples of information provided include: printing on paper containing recycled content; dealing with suppliers who have a certification or registration (ISO) number; working with contractors using the Environmental Management System; recycling used batteries; and buying environmentally-friendly vehicles. The CBSA initiated a Centralized Total Asset Management Framework in 2009 that incorporates environmental factors into the planning, acquisition, use and disposal of goods and services. The Agency developed policies and guidelines related to life-cycle asset management. The CBSA is adhering to the requirements of the Government of Canada’s Policy on Green Procurement by: using Public Works and Government Services Canada standing offers, where available; consulting the green procurement guidelines on the Web site of the Office of Greening Government Operation; and utilizing the CBSA’s Report on Plans and Priorities, Departmental Performance Report, and Sustainable Development Strategy to plan for and report on green procurement performance.

7. Results achieved:

The CBSA integrates the following criteria within goods and services contracts to reduce:
- greenhouse gas emissions and air contaminants;
- ozone-depleting substances;
- waste and supporting reuse and recycling;
- hazardous waste; and
- toxic and hazardous chemicals and substances.
The CBSA uses Public Works and Government Services Canada standing offers to purchase vehicles and environmentally-friendly assets. The CBSA increased the number of smart cars and/or hybrids owned as part of an initiative to reduce greenhouse gases. The Agency now has 21 hybrid cars and two smart cars.
Headquarters procurement officers successfully completed the online Canada School of Public Service C215 green procurement course.
The Agency regularly communicated with employees through articles published in the national employee information bulletin (INSight) which detailed how the CBSA is working to become more environmentally-friendly. Examples of information provided include:
- printing on paper containing recycled content;
- dealing with suppliers who have a certification or registration (ISO) number;
- working with contractors using the Environmental Management System;
- recycling used batteries; and
- buying environmentally-friendly vehicles.
The CBSA initiated a Centralized Total Asset Management Framework in 2009 that incorporates environmental factors into the planning, acquisition, use and disposal of goods and services.
The Agency developed policies and guidelines related to life-cycle asset management.
The CBSA is adhering to the requirements of the Government of Canada’s Policy on Green Procurement by:
- using Public Works and Government Services Canada standing offers, where available;
- consulting the green procurement guidelines on the Web site of the Office of Greening Government Operation; and
- utilizing the CBSA’s Report on Plans and Priorities, Departmental Performance Report, and Sustainable Development Strategy to plan for and report on green procurement performance.