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($ thousands) |
|
|
2006–2007 |
|||
Main |
Planned |
Total |
Total |
|||
1.1 Managing the disposition of the Government of Canada records of continuing value |
12,465 |
12,315 |
12,180 |
14,684 |
12,281 |
10,881 |
1.2 Managing the documentary heritage of interest to Canada |
70,270 |
68,554 |
68,068 |
87,330 |
70,030 |
65,102 |
1.3 Making the documentary heritage known and accessible for use |
30,476 |
33,031 |
28,823 |
29,564 |
33,645 |
30,183 |
Total |
113,211 |
113,900 |
109,071 |
131,578 |
115,956 |
106,166 |
Less: Non-Respendable revenue |
291 |
422 |
N/A |
38 |
N/A |
247 |
Plus: Cost of services received without charge |
41,972 |
43,377 |
N/A |
43,627 |
N/A |
44,539 |
Total Departmental Spending |
154,892 |
156,855 |
N/A |
175,243 |
N/A |
150,458 |
Full Time Equivalents |
1,147 |
1,128 |
N/A |
1,165 |
N/A |
1,126 |
1- Total Planned Spending includes $18,936 re-profiled to future years
2- Total Authorities includes $8,831 in frozen allotment
2006–2007 ($ thousands) |
|||||||
Program Activity |
Budgetary |
Total |
|||||
Operating |
Grants |
Contributions and Other Transfer Payments |
Total : Gross Budgetary Expenditures |
Less : Respendable Revenue |
Total : Net Budgetary Expenditures |
||
1.1 Managing the disposition of the Government of Canada records of continuing value |
|||||||
Main Estimates |
12,180 |
- |
- |
12,180 |
- |
12,180 |
12,180 |
Planned Spending |
14,684 |
- |
- |
14,684 |
- |
14,684 |
14,684 |
Total Authorities |
12,281 |
- |
- |
12 |
- |
12,281 |
12,281 |
Actual Spending |
10,881 |
- |
- |
|
- |
10,881 |
10,881 |
1.2 Managing the documentary heritage of interest to Canada |
10,881 |
- |
|||||
Main Estimates |
68,068 |
- |
- |
68,068 |
-- |
68,068 |
68,068 |
Planned Spending |
87,330 |
- |
- |
87,330 |
- |
87,330 |
87,330 |
Total Authorities |
69,993 |
37 |
- |
70,030 |
- |
70,030 |
70,030 |
Actual Spending |
65,065 |
37 |
- |
65,102 |
- |
65,102 |
65,102 |
1.3 Making the documentary heritage known and accessible for use |
|||||||
Main Estimates |
27,597 |
- |
1,776 |
29,373 |
550 |
28,823 |
28,823 |
Planned Spending |
28,338 |
- |
1,776 |
30,114 |
550 |
29,564 |
29,564 |
Total Authorities |
31,960 |
- |
2,235 |
34,195 |
550 |
33,645 |
33,645 |
Actual Spending |
28,429 |
- |
2,169 |
30,598 |
415 |
30,183 |
30,183 |
($ thousands )
Vote or |
Truncated Vote |
2006–07 |
|||
Main |
Planned |
Total |
Total Actuals |
||
50 |
Program expenditures |
97,430 |
119,937 |
104,623 |
94,906 |
(S) |
Contributions to employee benefit plans |
11,641 |
11,641 |
11,057 |
11,057 |
(S) |
Spending of proceeds from the disposal of surplus Crown Assets |
- |
- |
276 |
203 |
Total |
109,071 |
131,578 |
115,956 |
106,166 |
1- Total Planned Spending includes $18,936 re-profiled to future years
2- Total Authorities includes $8,831 in frozen allotment
($ thousands) |
2006–2007 |
Accommodation provided by Public Works and Government Services Canada |
39,414 |
Contributions covering the employer's share of employees' insurance premiums and expenditures paid by the Treasury Board of Canada Secretariat (excluding revolving funds); employer's contribution to employees' insured benefits plans and associated expenditures paid by the Treasury Board of Canada Secretariat |
5,066 |
Worker's compensation coverage provided by Human Resources and Social Development Canada |
55 |
Salary and associated expenditures of legal services provided by Justice Canada |
4 |
Total 2006–2007 Services received without charge |
44,539 |
Respendable Revenue
($ thousands) |
Actual |
Actual |
2006-2007 |
|||
Main |
Planned |
Total |
Actual |
|||
Managing the documentary heritage of interest to Canada |
||||||
Services Fees |
355.1 |
- |
- |
- |
- |
- |
Making the documentary heritage known and accessible for use |
||||||
Services Fees |
108.0 |
487.0 |
550.0 |
550.0 |
550.0 |
415.1 |
Total Respendable Revenue |
463.1 |
487 .0 |
550.0 |
550.0 |
550.0 |
415.1 |
Non-Respendable Revenue
($ thousands) |
Actual |
Actual |
2006-2007 |
|||
Main |
Planned |
Total |
Actual |
|||
Managing the disposition of the Government of Canada records of continuing value |
||||||
Refunds of previous years, expenditures |
36.1 |
11.1 |
- |
- |
- |
8.9 |
Adjustments to prior year's payables |
11.3 |
15.1 |
- |
- |
- |
6.9 |
Proceeds from the disposal of surplus Crown Assets |
31.8 |
23.1 |
- |
- |
106.4 |
12.8 |
Miscellaneous revenues |
- |
4.6 |
- |
4.6 |
- |
4.5 |
Other adjustment |
- |
1.7 |
- |
- |
- |
(0.3) |
Managing the documentary heritage of interest to Canada |
||||||
Refunds of previous years, expenditures |
19.4 |
54.3 |
- |
- |
- |
30.7 |
Adjustments to prior year's payables |
111.6 |
76.7 |
- |
- |
- |
19.8 |
Proceeds from the disposal of surplus Crown Assets |
49.0 |
116.4 |
- |
- |
129.0 |
75.1 |
Miscellaneous revenues |
- |
23.3 |
- |
25.4 |
- |
25.4 |
Other adjustment |
(56.0) |
8.3 |
- |
- |
- |
(1.4) |
Making the documentary heritage known and accessible for use |
||||||
Refunds of previous years, expenditures |
36.3 |
13.2 |
- |
- |
- |
24.8 |
Adjustments to prior year's payables |
29.2 |
24.4 |
- |
- |
- |
6.1 |
Proceeds from the disposal of surplus Crown Assets |
13.0 |
37.1 |
- |
- |
40.4 |
24.9 |
Miscellaneous revenues |
24.3 |
10.1 |
- |
8.0 |
- |
8.7 |
Other adjustment |
(14.6) |
2.7 |
|
- |
- |
(0.4) |
Total non-respendable revenue |
291.4 |
422.10 |
- |
38.0 |
275.8 |
246.5 |
|
Managing the disposition of the Government of Canada records of continuing value |
Managing the documentary heritage of interest to Canada |
Making the documentary heritage known and accessible for use |
Total |
Documentary Heritage Collection |
||||
Planned Spending |
0 |
56,424 |
0 |
56,424 |
Actual Spending |
0 |
37,548 |
343 |
37,891 |
Programs & Services |
||||
Planned Spending |
0 |
0 |
18,049 |
18,049 |
Actual Spending |
0 |
0 |
17,961 |
17,961 |
Government Information Management Office |
||||
Planned Spending |
10,188 |
3,271 |
0 |
13,459 |
Actual Spending |
7,037 |
3,165 |
66 |
10,269 |
Strategic Office |
||||
Planned Spending |
371 |
2,066 |
2,424 |
4,861 |
Actual Spending |
462 |
2,619 |
2,519 |
5,601 |
Information technology Services |
||||
Planned Spending |
1,124 |
8,809 |
3,622 |
13,555 |
Actual Spending |
1,046 |
8,730 |
5,206 |
14,983 |
Corporate Management |
||||
Planned Spending |
2,712 |
15,142 |
4,962 |
22,816 |
Actual Spending |
2,070 |
11,557 |
3,622 |
17,249 |
Communications |
||||
Planned Spending |
289 |
1,618 |
507 |
2,414 |
Actual Spending |
265 |
1,482 |
465 |
2,212 |
Total Planned Spending |
14,684 |
87,330 |
29,564 |
131,578 |
Total Actual Spending |
10,881 |
65,102 |
30,183 |
106,166 |
A. User Fee |
Fee Type |
Fee Setting |
Date Last |
2006-07 |
Planning Years |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Forecast Revenue |
Actual Revenue |
Full Cost |
Performance |
Performance Results |
Fiscal Year |
Forecast Revenue |
Estimated Full Cost |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Copies of : textual documents and microforms, 105-mm microfiches of maps and architectural drawings, documents and archival records created in electronic formats by LAC staff |
(O) |
The Department of Canadian Heritage Act, sections 8 to 12 |
Published in Canada Gazette, Part 1, August 6, 2005 |
408.8 |
274.0 |
2,150.8 |
Regular orders are processed within 30 days of receipt. |
95% |
2007-08 |
386.7 |
2,204.5 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Copies of documents on microform produced by clients themselves |
(O) |
Same as above |
Same as above |
51.9 |
47.7 |
154.0 |
Client Self-Service |
100% |
2007-08 |
56.4 |
157.9 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Service fee for reproduction of documents produced by private sector suppliers |
(O) |
Same as above |
Same as above |
56.0 |
59.8 |
703.9 |
Upon receipt of request: |
100% for the 6 weeks and 100% for the 10-12 weeks. |
2007-08 |
67.0 |
721.5 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Postage and handling |
(O) |
Same as above |
Same as above |
27.3 |
28.1 |
28.1 |
Not applicable |
2007-08 |
30.4 |
28.8 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Sub-total
|
|
544.0 |
409.8 |
3,036.8 |
|
2007-08 |
540.5 |
3,112.7 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
|
|
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Fees charged for the processing of access requests filed under the Access to Information Act |
(O) |
Access to Information Act |
1992 |
6.0 |
8.9 |
5,657.7 |
30 days, or within allowable time extensions |
Privacy Act : 24.6% of the formal requests were completed on time |
2007-08 |
9.5
|
5,799.1
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Total (O) |
550.0 |
418.5 |
8,694.5 |
2006-08 |
550.0 |
8,911.9 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
B. Date Last Modified: N/A |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
C. Other Information:
|
A. External Fee |
Service Standard |
Performance Result |
Stakeholder Consultation |
Copies of : textual documents and microforms, 105-mm microfiches of maps and architectural drawings, documents and archival records created in electronic formats by LAC staff |
Regular orders are processed within 30 days of receipt. For rush service see Table 7-A Section C. |
The processing standard of 30 days has been met at 95%. The processing standard for the rush service has been met at 100%. |
There was no stakeholder consultation done, however, a comment card was developed for all LAC clients' services and it will be implemented in April 2007. In March 2006, the online order form was introduced to facilitate the ordering of copies for clients. For the first year of usage, we have noticed that 40% of the orders we now receive are sent electronically. For this year, approximately 900 clients obtained copies using their own digital camera as part of the self-serve digital copying service. |
Copies of documents on microform produced by clients themselves. |
N/A |
Clients serve themselves. They pick-up the microforms from the shelf and make their own copies. |
There was no stakeholder consultation done, however, a comment card was developed for all LAC clients' services and it will be implemented in April 2007. The two self-serve microform rooms were merged in October 2006. Clients now have access to a larger pool of microform readers and microform readers/printers/scanners. It has reduced by 90% the limitation on the use of these machines. |
Service fee for reproduction of documents produced by private sector suppliers. |
Upon receipt of request: for copied material: approx. 6 weeks; for uncopied material: approx. 10 -12 weeks. |
The processing standard of 6 weeks has been met at 100% and the processing standard of 10 to 12 weeks has been met at 100%. |
There was no stakeholder consultation done, however, a comment card was developed for all LAC clients' services and it will be implemented in April 2007. |
Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2007 and all information contained in these statements rests with departmental management. These financial statements have been prepared by management in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.
Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment and gives due consideration to materiality. To fulfil its accounting and reporting responsibilitites, management maintains a set of accounts that provides a centralized record of the department's financial transactions. Financial information submitted to the Public Accounts of Canada and included in the department's Departmental Performance Report is consistent with these financial statements.
Management maintains a system of financial management and internal control designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are in accordance with the Financial Administration Act, are executed in accordance with prescribed regulations, within Parliamentary authorities, and are properly recorded to maintain accountability of Government funds. Management also seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff, by organizational arrangements that provide appropriate divisions of responsibility, and by communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the department.
The financial statements of the department have not been audited.
Ian E. Wilson Librarian and Archivist of Canada Date August 9th 2007 |
Mark Melanson, CGA Senior Financial Officer Date August 9th 2007 |
LIBRARY AND ARCHIVES CANADA
Statement of Operations (Unaudited)
For the Year Ended March 31
(in thousands of dollars)
2007 | 2006 | ||||
Managing Documentary Heritage |
Documentary Heritage Known and Accessible |
Managing Disposal GOC Records |
Total | Total | |
Transfer payments | 37 | 2,155 | 0 | 2,192 | 2,988 |
Operating expenses | |||||
Salary and employee benefits | 51,146 | 20,417 | 8,501 | 80,064 | 84,042 |
Accomodation | 26,407 | 8,277 | 4,730 | 39,414 | 38,299 |
Professional and special services | 5,543 | 2,480 | 1,474 | 9,497 | 12,546 |
Repair and maintenance | 2,597 | 981 | 414 | 3,992 | 5,279 |
Amortization of tangible capital assets | 2,105 | 1,031 | 208 | 3,344 | 3,444 |
Utilities, materials and supplies | 2,571 | 482 | 149 | 3,202 | 3,902 |
Communication services | 1,048 | 755 | 245 | 2,048 | 2,527 |
Rental costs | 457 | 1,188 | 104 | 1,749 | 1,217 |
Acquisition of machinery and equipment | 982 | 562 | 181 | 1,725 | 1,813 |
Travel | 807 | 373 | 209 | 1,389 | 1,372 |
Loss on disposal and write-down of tangible assets | 691 | 230 | 118 | 1,039 | 29 |
Other | 364 | 146 | 70 | 580 | 584 |
Total operating expenses | 94,718 | 36,922 | 16,403 | 148,043 | 155,054 |
Total expenses | 94,755 | 39,077 | 16,403 | 150,235 | 158,042 |
Revenues | |||||
Sales of goods and information products | (2) | 390 | 388 | 476 | |
Gain on disposal of non-capital assets | 74 | 23 | 13 | 110 | 176 |
Other | 25 | 37 | 4 | 66 | 62 |
Total revenues | 97 | 450 | 17 | 564 | 714 |
Net cost of operations | 94,658 | 38,627 | 16,386 | 149,671 | 157,328 |
The accompanying notes are an integral part of the financial statements.
LIBRARY AND ARCHIVES CANADA
Statement of Financial Position (Unaudited)
As at March 31
(in thousands of dollars)
2007 | 2006 | Adjust here for Rounding 2007 |
Adjust here for Rounding 2006 |
|
Assets Financial Assets |
||||
Accounts receivable and advances (note 4) | 985 | 758 | 0 | |
Total Financial Assets | 985 | 758 | ||
Non-Financial Assets | ||||
Prepaid expenses | 18 | 66 | ||
Tangible capital assets (note 5) | 28,558 | 28,115 | ||
Collections (note 6) | 1 | 1 | ||
Total Non-Financial Assets | 28,577 | 28,182 | ||
TOTAL | 29,562 | 28,940 | ||
Liabilities and Equity of Canada Liabilities |
||||
Accounts payable and accrued liabilities | 9,108 | 11,945 | (1) | |
Vacation pay and compensatory leave | 6,876 | 6,683 | ||
Deferred revenue (note 7) | 829 | 832 | (1) | |
Employee severance benefits (note 8) | 13,239 | 13,842 | ||
30,052 | 33,302 | |||
Equity of Canada | (490) | (4,362) | ||
TOTAL | 29,562 | 28,940 | ||
The accompanying notes are an integral part of the financial statements. | ||||
Variance | 0 | 0 |
LIBRARY AND ARCHIVES CANADA
Statement of Equity of Canada (Unaudited)
For the Year Ended March 31
(in thousands of dollars)
2007 | 2006 | |
Equity of Canada, beginning of year | (4,362) | (4,088) |
Net cost of operations | (149,671) | (157,328) |
Current year appropriations used (note 3) | 106,166 | 113,900 |
Revenue not available for spending (note 3) | (147) | (231) |
Change in net position in the Consolidated Revenue Fund (note 3) | 2,985 | (152) |
Services received without charge from other government departments (note 9) | 44,539 | 43,537 |
Equity of Canada, end of year | (490) | (4,362) |
The accompanying notes are an integral part of the financial statements. The reader is referred in particular to Note 6 on the collections.
LIBRARY AND ARCHIVES CANADA
Statement of Cash Flow (Unaudited)
For the Year Ended March 31
(in thousands of dollars)
2007 | 2006 | |
Operating activities | ||
Net costs of operations | 149,671 | 157,328 |
Non-cash items | ||
Amortization of tangible capital assets | (3,344) | (3,444) |
(Loss) Gain on disposal and write-down of tangible capital assets | (1,039) | (29) |
Services provided without charge from other government department | (44,539) | (43,537) |
Variations in Statement of Financial Position | ||
Increase (decrease) in accounts receivable and advances | 227 | (1,646) |
Increase (decrease) in prepaid expenses | (48) | 64 |
(Increase) decrease in liabilities | 3,250 | (8) |
Cash used by operating activities | 104,178 | 108,728 |
Capital investment activities | ||
Acquisitions of tangible capital assets | 4,826 | 4,858 |
Proceeds from disposal of tangible capital assets | - | (1) |
Cash used by capital investment activities | 4,826 | 4,857 |
Financing activities | ||
Net cash provided by Government of Canada | (109,004) | (113,517) |
Net Cash Used | - | 68 |
The accompanying notes are an integral part of the financial statements.
Notes to the Financial Statements (Unaudited)
Library and Archives Canada is a department within the Government of Canada and was established on May 24, 2004 as a result of the amalgamation of the former National Library of Canada and National Archives of Canada. Library and Archives Canada's role was confirmed in the 2004 Library and Archives of Canada Act. The Act assigns discretionary power to the Librarian and Archivist of Canada in the attainment of Library and Archives Canada's objects. Under the Act, no record under the control of a government or ministerial institution may be destroyed prior to receiving consent from the Librarian and Archivist of Canada and those records considered to be of historic or archival importance to the Librarian and Archivist of Canada, shall be transferred to the care and control of the Librarian and Archivist of Canada.
Library and Archives Canada is considered a Schedule I.1 organization within the Financial Administration Act and reports to Parliament through the Minister of Canadian Heritage.
The mandate of Library and Archives Canada is to preserve the documentary heritage of Canada for the benefit of present and future generations; to serve as a source of enduring knowledge accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society; to facilitate in Canada cooperation among the communities involved in the acquisition, preservation and diffusion of knowledge; and to serve as the continuing memory of the Government of Canada and its institutions.
The Documentary Heritage Collection Sector ensures that Canada's documentary heritage is collected, safeguarded and organized for current and future use. Its functions are the development, organization, and care of the collections. All collections will be developed, managed and preserved under the auspices of the Documentary Heritage Collection Sector. The Programs and Services Sector increases awareness of, access to, and use and understanding of, Canada's documentary heritage. Its two functions are delivery of services in response to client demand of all types and via all channels; and delivery of programs to promote knowledge and understanding of Canada's documentary heritage. The former is responsive to demand; the latter is proactive, anticipating the information needs of Canadians. Combined, they are the important means through which LAC delivers its mandate to make known Canada's documentary heritae. The Corporate Management and Government Records Sector supports federal institutions in the management of information and sound recordkeeping. Its primary functions include IM Strategies, IM Solutions, and IM Services.
The financial statements have been prepared in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.
Significant accounting policies are as follows:
(a) Parliamentary appropriations
Library and Archives Canada is financed by the Government of Canada through Parliamentary appropriations. Appropriations provided to Library and Archives Canada do not parallel financial reporting according to gererally accepted accounting principles since appropriations are primarily based on cash flow requirements. Consequently, items recognized in the statement of operations and the statement
of financial position are not necessarily the same as those provided through appropriations for Parliament. Note 3 provides a high-level reconciliation between the two bases of reporting.
(b) Net Cash Provided by Government
Library and Archives Canada operates within the Consolidated Revenue Fund (CRF). The CRF is administered by the Receiver General for Canada. All cash received by Library and Archives Canada is deposited to the CRF and all cash disbursements made by Library and Archives Canada are paid from the CRF. Net cash provided by Governement is the difference between all cash receipts and all cash
disbursements including transactions between departments of the federal government.
(c) Change in net position in the Consolidated Revenue Fund
Change in net position in the Consolidated Revenue Fund is the difference between the net cash provided by Government and appropriations used in a year, excluding the amount of non respendable revenue recorded by the department. It results from timing differences between when a transaction affects appropriations and when it is processed through the CRF.
(d) Revenues
i) Sales of goods and information products are revenues from regulatory fees and are recognized in the accounts based on the services provided in the year.
ii) Funds received from external parties for specified purposes are recorded upon receipt as deferred revenues. These revenues are recognized in the period in which the related expenses are incurred.
iii) Other revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.
(e) Expenses – Expenses are recorded on the accrual basis:
i) Grants are recognized in the year in which the conditions for payment are met. In the case of grants which do not form part of an existing program, the expense is recognized when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the financial
statements;
ii) Contributions are recognized in the year in which the recipient has met the eligibility criteria or fulfilled the terms of a contractual transfer agreement;
iii) Vacation pay and compensatory leave are expensed as the benefits accrue to employees under their respective terms of employment.
iv) Services provided without charge by other government departments for accommodation, the employer's contribution to the health and dental insurance plans and legal services are recorded as operating expenses at their estimated cost.
(f) Employee future benefits
i) Pension benefits: Eligible employees participate in the Public Service Pension Plan, a multiemployer plan administered by the Government of Canada. Library and Archives Canada's contributions to the Plan are charged to expenses in the year incurred and represent the total departmental obligation to the Plan. Current legislation does not require Library and Archives Canada to make contributions
for any actuarial deficiencies of the Plan.
ii) Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment. These benefits are accrued as employees render the services necessary to earn them. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.
(g) Accounts receivables and advances
Accounts receivables and advances are stated at amounts expected to be ultimately realized; a provision is made for receivables where recovery is considered uncertain.
(h) Tangible capital assets
All tangible capital assets having an initial cost of $10,000 or more are recorded at their acquisition cost. The department does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value.
In Fiscal Year 2006-07, Library and Archives Canada raised its threshold for determination of capital assets from $3,500 to $10,000.
Amortization is done on a straight-line basis over the estimated useful lives of the assets as follows:
Asset Class | Amortization Period |
---|---|
Machinery and equipment | 5-15 years |
Informatics hardware | 3-10 years |
Informatics purchased and developed software | 2-7 years |
Other equipment, including furniture | 5-10 years |
Motor vehicles | 3-15 years |
Software under development | Once in service, in accordance with asset type |
(i) Collections
The collections of Library and Archives Canada are presented on the Statement of Financial Position at a nominal value of $1,000. Items purchased for the collections are recorded as an expense in the year of acquisition. Items collected from the Federal government are not recorded on the Statement of Financial Position.
(j) Measurement uncertainty
The preparation of these financial statements, in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector, requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation
of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are
recorded in the financial statements in the year they become known.
Library and Archives Canada receives most if its funding through annual Parliamentary appropriations. Items recognized in the statements of operations and the statement of financial position in one year may be funded through Parliamentary appropriations in prior, current or future years. Accordingly, Library and Archives Canada has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences between net results of operations and appropriations are reconciled in the following tables.
(a) Reconciliation of net cost of operations to current year appropriations used
2007 | 2006 | |
(in thousands of dollars) | ||
Net cost of operations | 149,671 | 157,328 |
Adjustments for items affecting net cost of operations but not affecting appropriations: Add(Less): |
||
Services provided without charge | (44,539) | (43,537) |
Amortization of tangible capital assets | (3,344) | (3,444) |
Employee severance benefits | 603 | (1,399) |
Vacation pay and compensatory leave | (200) | (325) |
Reversal of previous year expenses | 97 | 195 |
Revenue not available for spending | 147 | 231 |
(Loss) gain on disposal and write-down of tangible capital assets | (1,039) | (29) |
Other | (74) | (37) |
(48,349) | (48,345) | |
Adjustments for items not affecting net cost of operations but affecting appropriations Add(Less): |
||
Acquisition of tangible capital assets | 4,826 | 4,858 |
Change in prepaid expense | 18 | 64 |
Other | - | (5) |
4,844 | 4,917 | |
Current year appropriations used | 106,166 | 113,900 |
(b) Appropriations provided and used
2007 | 2006 | |
(in thousands of dollars) | ||
Operating expenditures - Vote 50 | 104,626 | 103,135 |
Statutory amounts | 11,332 | 12,443 |
Appropriations available for use | 115,958 | 115,578 |
Less: | ||
Lapsed appropriations: operating | (9,717) | (1,515) |
Appropriations available for future years | (73) | (163) |
Refunds of amounts credited to revenues in previous years | (2) | - |
Current year appropriations used | 106,166 | 113,900 |
2006 | 2005 | |
(in thousands of dollars) | ||
Net cash provided by Government | 109,004 | 113,517 |
Revenue not available for spending | 147 | 231 |
Change in net position in the Consolidated Revenue Fund | ||
Variation in accounts receivable and advances | (227) | 1,646 |
Variation in accounts payable and accrued liabilities | (2,837) | (1,699) |
Variation in deferred revenue | (3) | 43 |
Other adjustments | 82 | 162 |
(2,985) | 152 | |
Current year appropriations used | 106,166 | 113,900 |
The following table presents details of accounts receivable and advances:
2007 | 2006 | |
(in thousands of dollars) | ||
Receivable from other Federal Government Departments and agencies | 910 | 616 |
Receivable from external parties | 61 | 132 |
Employee advances | 10 | 10 |
Total | 981 | 758 |
Cost (in thousands of dollars) |
Opening Balance |
Acquisitions | Reclassification of Assets |
Disposals and write-offs |
Closing Balance |
Machinery and equipment | 2,235 | - | (1,221) | (221) | 793 |
Informatics hardware | 9,091 | 1,037 | (1,429) | (1,232) | 7,467 |
Informatics purchased and developed software | 8,293 | 973 | 1,118 | (112) | 10,272 |
Other equipment | 29,622 | 172 | 1,177 | (1,584) | 29,387 |
Motor vehicles | 559 | - | (110) | - | 449 |
Software under development | 1,924 | 2,644 | (60) | - | 4,508 |
51,724 | 4,826 | (525) | (3,149) | 52,876 |
Accumulated amortization (in thousands of dollars) |
Opening Balance |
Amortization | Reclassification of Assets |
Disposals and write-offs |
Closing Balance |
Machinery and equipment | 913 | 36 | (199) | (140) | 610 |
Informatics hardware | 5,709 | 912 | (546) | (961) | 5,114 |
Informatics purchased and developed software | 3,235 | 1,276 | 30 | (99) | 4,442 |
Other equipment | 13,425 | 1,081 | 255 | (910) | 13,851 |
Motor vehicles | 327 | 39 | (65) | - | 301 |
23,609 | 3,344 | (525) | (2,110) | 24,318 |
Net book value (in thousands of dollars) |
2007 | 2006 |
Machinery and equipment | 183 | 1,322 |
Informatics hardware | 2,353 | 3,382 |
Informatics purchased and developed software | 5,830 | 5,058 |
Other equipment | 15,536 | 16,197 |
Motor vehicles | 148 | 232 |
Software under development | 4,508 | 1,924 |
28,558 | 28,115 |
Amortization expense for the year ended March 31, 2007 is $3,344 ($3,444 in 2006)
Library and Archives Canada preserves the collective memory of the nation and of the Government of Canada and contributes to the protection of rights and the enhancement of a sense of national identity.
Although not capitalized like other assets such as buildings or equipment, these irreplaceable treasures have inestimable legal, evidentiary, cultural and, indeed, monetary value for Canadians now and for generations to come. These include documentary material transferred at no charge from government departments, publications received through Legal Deposit, materials purchased and donated materials for which tax receipts may have been issued.
Deferred revenue represents the balance at year-end of unearned revenue stemming from donations. Some of these donations are restricted for specific purposes. Revenue is recognized each year in the amount of expenses incurred for the purposes for which the donations were received.
2007 | 2006 | |
(in thousands of dollars) | ||
Balance, beginning of year | 832 | 856 |
Add amount received from external organizations | 1,177 | 965 |
Less revenues recognized in the year | (1,180) | (989) |
Balance, end of year | 829 | 832 |
a) Pension benefits: Library and Archives Canada's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.
Both the employees and Library and Archives Canada contribute to the cost of the Plan. The 2006-07 expense amounts to $8,148,649 ($9,053,415 in 2005-06), which represents approximately 2.2 (2.6 in 2005-06) time the contributions by employees.
Library and Archives Canada's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
(b) Severance benefits: Library and Archives Canada provides severance benefits to its employees based on eligibility, years of service and final salary. These severance benefits are not pre-funded. Benefits will be paid from future appropriations. Information about the severance benefits, measured as at March 31, is as follows:
2007 | 2006 | |
(in thousands of dollars) | ||
Accrued benefit obligation, beginning of year | 13,842 | 12,443 |
Expense for the year | 915 | 3,528 |
Benefits paid during the year | (1,519) | (2,128) |
Accrued benefit obligation, end of year | 13,238 | 13,843 |
Library and Archives Canada is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations. Library and Archives Canada enters into transactions with these entities in the normal course of business and on normal trade terms. Also, during the year, Library and Archives Canada received services which were obtained without charge from other Government departments as presented in part (a).
(a) Services provided without charge to Library and Archives Canada:
During the year Library and Archives Canada received without charge from other departments, accommodation, legal fees and the employer's contribution to the health and dental insurance plans. These services without charge have been recognized in the department's Statement of Operations as follows:
(in thousands of dollars) | 2007 | 2006 |
Accommodations | 39,414 | 38,299 |
Employer Contribution to Health and Dental Insurance | 5,066 | 5,179 |
Employee compensation payments | 55 | 52 |
Legal services | 4 | 7 |
44,539 | 43,537 |
The Government has structured some of its administrative activities for efficiency and cost-effectiveness purposes so that one department performs these on behalf of all without charge. The costs of these services, which include payroll and cheque issuance services provided by Public Works and Government Services Canada (PWGSC) and audit services provided by the Office of the Auditor General, are not included as an expense in Library and Archives Canada's Statement of Operations. Similarly, Library and Archives Canada provides certain storage and reference services without charge to other Government of Canada departments, agencies and Crown corporations.
(b) Payables outstanding at year-end with related parties:
(in thousands of dollars) | 2007 | 2006 |
Accounts receivable with other government departments and agencies | 675 | 219 |
Accounts payable to other government departments and agencies | 876 | 1,452 |
Comparative figures have been reclassified to conform to the current year's presentation.