ARCHIVED - Agriculture and Agri-Food Canada - Supplementary Tables

Strategies / Comments

1. Minimum level of environmental performance for this target: Leadership in Energy and Environmental Design (LEED) Silver level
2. Minimum project dollar threshold for target applicability: $5M
3. Minimum building size threshold for target applicability: 3000m²
4. Applicable building types for target: laboratory/office complex

Strategies / Comments

1. Minimum level of assessment: Building Owners and Managers Association (BOMA) BESt assessment
2. Minimum building size threshold for target applicability: 1000m² (same as target requirement)
3. Applicable building types for target: office buildings
4. AAFC's owned buildings over 1000m2 are mostly specialized buildings such as labs, greenhouses, and barns, and as such, do not have appropriate industry-recognized assessment tools as outlined in the Office of Greening Government Operations' (OGGO) Federal Sustainable Development Strategy Guideline for Targets 8.1- 8.4: Developing a Strategic Framework for Green Buildings (v1.0, March 2011) document. AAFC will continue however to assess prioritized buildings using comprehensive, environmental aspect-specific studies conducted by third party specialists with the continued goal to identify related environmental performance and opportunities for improvements.

Strategies / Comments

1. Applicable building types: Office buildings. In the very few cases where Agriculture and Agri-Food Canada (AAFC) leases directly with third-party building owners, this involves non-office buildings (eg: labs), and as such, do not have appropriate industry-recognized assessment tools as outlined in the Office of Greening Government Operations' (OGGO) Federal Sustainable Development Strategy Guideline for Targets 8.1- 8.4: Developing a Strategic Framework for Green Buildings (v1.0, March 2011) document. Consequently, AAFC does not lease buildings which fall under the scope of this target to report upon. As such, the levels of assessment and appropriate thresholds are not applicable and have not been specified.
2. AAFC leases office accommodations through Public Works and Government Services Canada (PWGSC), and AAFC will support PWGSC's efforts in meeting this target at these buildings.

Strategies / Comments

1. Minimum level of environmental performance for this target: either Leadership in Energy and Environmental Design (LEED) Commercial Interior Silver level or Green Globes Fit-Up 3 Globes - choice will be made according to best fit for the particular project
2. Applicable building space type: Office space
3. Minimum project dollar threshold for target applicability: $5M of the office space portion of the project.
4. Minimum building size threshold for target applicability: 1000m² of office space.

Strategies / Comments

1. Targeted GHG emission sources include both facilities and fleet.
2. Base-year emissions from some very small Agri-Environment Services Branch facilities (97 sites) were derived from fiscal year 2004-05 data, and the data will be updated periodically (i.e. not annually). These smaller sites are included in the scope of this target, and account for about 1.5% of AAFC's total building energy use.
3. As per the Federal GHG Tracking Protocol, the 2005-06 base-year includes emissions from the central heating plant (CHP) at the Central Experimental Farm (CEF) located in Ottawa, which was controlled by PWGSC and are accounted as indirect emissions (Scope 2). However, the use of heating from the CHP is being phased out and replaced with AAFC-controlled decentralized natural gas heating systems, which are reported as direct emissions (Scope 1).
4. Implementation plan to reduce GHG emissions includes: conducting comprehensive building energy efficiency feasibility studies at candidate facilities with GHG reduction potential, and completion of retrofit projects; continued purchases of renewable power; fleet renewal with more efficient vehicles and fleet reduction; and employee awareness.

Strategies / Comments

1. AAFC implementation plan will be implemented and communicated at all AAFC locations across Canada. The plan will focus on the use of the tools put in place by PWGSC for disposal and recycle of surplus EEE and that are accessible at various locations across Canada.
2. AAFC is on track to implement the EEE Plan by March 31, 2014. The EEE Plan will be communicated to the Department's Asset Management personnel responsible for disposal services.
3. Locations defined as: Research Centres; Eastern Service Centre (Montreal); Western Service Centre (Regina) and Corporate Materiel Management Centre (National Capital Region) that provide disposal services for AAFC owned and leased facilities across Canada, for a total of 22 locations.

Strategies / Comments

1. Definition: For the purposes of the ratio above, a printing device is all desktop printers, networked printers and multi-function devices.
2. Scope: Due to AAFC's portfolio of laboratories and many small buildings, the Department will be scoping out some printers predominantly due to building occupancy levels or space configuration limitations and specialized laboratory requirements (such as printers to spectrometers), as well as a limited amount due to security requirements. The corresponding employees will also be scoped out as applicable to ensure a representative ratio is reported.
3. Method used for determining number of printing units: AAFC will use special software for monitoring and managing network printer devices. In addition, AAFC will use its asset management system to provide a total number of printers supplemented by a physical count for scoped-in facilities.
4. Method used for determining the number of office employees subject to this target: Departmental Performance Report (DPR) Full-Time Equivalents (FTEs) count for the same fiscal year, which originates from AAFC's Internal Salary Forecast Report as its data source, minus the corresponding number of employees associated with the scoped-out printers determined via internal analysis. AAFC defines office employees to include all departmental employees (i.e. not a strict definition of office employees).
5. Number of office employees subject to the target: this will be determined at the end of the reporting period (ie DPR). It is estimated to be approximately 5,500 FTEs (6,117 FTEs (FTE count reported in fiscal year 2012-13 RPP) minus 617 FTEs not subject to the target (based on preliminary internal analysis)).
6. Adjustments to the reporting methods may be required resulting from transferred FTEs to Shared Services Canada once the operational implications are known.
7. Other info: A thorough physical inventory of all AAFC printing devices completed in 2011 will inform the strategy for achieving the 8:1 target by March 31, 2013.

Strategies / Comments

1. Scope: AAFC defines office employees to include all departmental employees (i.e. not a strict definition of office employees).
2. Definition of paper includes internal multi-use paper used for office related operations within the Department (i.e. 8.5x11, 8.5x14, 11x17 stock).
3. Method used for determining paper consumption: PWGSC standing offer usage data.
4. Method used for determining number of office employees: Departmental Performance Report Full Time Equivalents (FTEs) count for the same fiscal year, which originates from AAFC's Internal Salary Forecast Report as its data source.
5. Number of employees subject to the target in the 2010-11 base-year: 6,828 FTEs (FTE count reported in the 2010-11 DPR). This comprised 6,266 funded through AAFC's appropriated resources, 25 FTEs funded through collaborative agreements, 9 FTEs funded from other government departments, and 528 FTEs as students.
6. The total number of sheets in the 2010-11 base-year: 29,781,700 sheets normalized to letter size equivalency.
7. Adjustments to the reporting methods may be required resulting from transferred FTEs to Shared Services Canada once the operational implications are known.

Strategies / Comments

1. Adoption of Environment Canada's Green Meeting Guide with adaptation for AAFC supporting practices and services.
2. Communication and awareness program for meeting organizers, including permanent intranet posting of reference material.
3. Departmental adoption is defined as the communication of AAFC's Green Meeting Guide to employees.

Strategies / Comments

This self-selected target is SMART:

1. Specific: Achievement level of 80% for above-referenced purchases;
2. Measurable: Information available from AAFC's financial system;
3. Achievable: Departmental policy is to purchase energy star IT equipment;
4. Relevant: AAFC purchases a significant quantity of IT equipment, and this will contribute to energy savings and reduced greenhouse gas emissions;
5. Time-Bound: Date established for target implementation.
6. Energy efficiency will be determined by Energy Star or other labelling.

Strategies / Comments

This self-selected target is SMART:

1. Specific: Achievement level of 80% for above-referenced purchases;
2. Measurable: Information available from AAFC's financial system;
3. Achievable: Departmental directive will be to purchase paper from PWGSC standing offer;
4. Relevant: AAFC purchases a significant quantity of paper, and this will contribute to reduced consumption of virgin paper and logging; and
5. Time-Bound: Date established for target implementation.
6. AAFC will develop, communicate and implement a procurement directive on preferred purchases of recycled paper.
7. The total amount of paper that meets the target requirements is comprised of two categories of recycled paper, one with 30% and another with 100% recycled content.
8. Method used for determining paper consumption of recycled content: PWGSC standing offer usage data.

Strategies / Comments

This self-selected target is SMART:

1. Specific: Achievement level of 80% for above-referenced contracts;
2. Measurable: Information available from the Procurement Review Board reports;
3. Achievable: Departmental directive is that all new janitorial contracts tendered will require environmentally friendly cleaning products as a mandatory requirement as part of the procurement process;
4. Relevant: This target will ensure green products and practices are used at custodial locations across AAFC;
5. Time-Bound: Date established for target implementation.
6. This target will be achieved as existing contracts expire at which time the competitive procurement process can proceed. The proposed procurement process for all janitorial services contracts is vetted through the departmental Procurement Review Board.
7. All janitorial contracts tendered after April 1, 2011, are to include specifications relating to the use of environmentally friendly cleaning products. The approval to proceed with the procurement is a condition of this requirement.

Strategies / Comments

This self-selected target is SMART:

1. Specific: Achievement level of 80%, type of employee and type of training;
2. Measurable: Information available from an in-house tracking system;
3. Achievable: Treasury Board Secretariat directive is that all new indeterminate PG appointees will complete training within two years of being appointed;
4. Relevant: This target will ensure procurement staff are familiar with green procurement so as to incorporate within their decision-making;
5. Time-Bound: Date established for target implementation.
6. New procurement staff will complete the online course Green Procurement C215 offered through the Canada School of Public Service.
7. For new PG appointees from within government that have already taken the training, or equivalent, within five years of being appointed, they will be counted as having taken the training and will not retake it.
8. The progress reporting will include those that have completed the training and those that are still within the two year period to complete the training. The percentage of those that have completed training for that year will also be identified in parentheses.

Strategies / Comments

This self-selected target is SMART:

1. Specific: Achievement level of 100% and type of employee;
2. Measurable: Information available from in-house tracking system;
3. Achievable: All functional heads of procurement and materiel management will be required to include environmental considerations in their performance evaluations;
4. Relevant: Targets relevant employees;
5. Time-Bound: Date established for target implementation.
6. AAFC has identified four positions as functional heads of procurement of and materiel management. Key positions (4) have been identified (Director General, Asset Management; Director, Integrated Services; Deputy Director, Integrated Services, and Director, Materiel Management).

Strategies / Comments

This self-selected target is SMART:

1. Specific: Achievement level of 70% for key procurement management control process for applicable commodities;
2. Measurable: Information available from PRB reports based on PRB files submitted each fiscal year;
3. Achievable: PRB will require that environmental considerations are contemplated for PRB submissions as part of the process for significant procurements for applicable commodities;
4. Relevant: This target captures significant procurement actions in which environmental considerations should be contemplated.
5. Time-Bound: Date established for target implementation.
6. The Procurement Review Board template was updated and communicated in November 2011 to include a section to be completed by clients, incorporating environmental considerations.
7. Applicable commodities are all groups of goods and/or services that are presented to PRB for approval that may have environmental impacts.

Strategies / Comments

1. Purchases of greenhouse gas emissions offset credits are not anticipated in 2012-13 since it is expected that AAFC will generally not lead any events in which the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events would be applicable.