ARCHIVED - Department of Foreign Affairs and International Trade - Supplementary Tables

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Green Procurement

Green Procurement Capacity Building

Procurement, Materiel Management and Logistics

Activity	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Training for Procurement and Materiel Management Staff	100%	100%	All staff involved in the procurement of goods at headquarters have completed the online green procurement course (C215).
Training for Acquisition Cardholders	100%	100%	All staff involved in the procurement of goods at headquarters who hold an acquisition card have completed the online green procurement course (C215).
Performance Evaluations	100%	100%	All managers and functional heads apply environmental considerations in their day-to-day procurement and materiel management activities. In addition, green procurement is part of managers’ performance management plans.
Procurement Processes and Controls	100%	90%	Green products are promoted through the online Shop@DFAIT system. Purchasing activity is tracked and assessed on a regular basis. Work continues on integrating environmental considerations directly with the Materiel Management and Financial System.

IM/IT Contracting

Activity	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Training for Procurement and Materiel Management Staff	100%	100%	All managers and staff have successfully completed the online green procurement course (C215).
Training for Acquisition Cardholders	100%	100%	All acquisition cardholders (two persons) have successfully completed the online green procurement course (C215).
Performance Evaluations	100%	100%	All managers and functional heads apply environmental considerations in their day-to-day procurement and materiel management activities. The majority of procurement is done using PWGSC standing offers and supply arrangements, which incorporate green initiatives.
Procurement Processes and Controls	100%	100%	The first option considered for the procurement of all IM/IT assets are PWGSC developed standing offers and supply arrangements, which contain green provisions. The IM/IT contracting division has developed and successfully implemented an E-waste disposal strategy that incorporates the latest Crown assets disposal policies. Assets are always disposed of in an environmentally friendly manner, mainly through the national Computers for Schools program and the Crown asset disposal auction site. DFAIT uses companies approved by the provincial recycling program. Materiel management processes for the entire asset lifecycle, as detailed in the Mission Materiel Management Manual, contain guidelines with respect to environmental and green requirements to be followed by DFAIT missions abroad.

Use of Green Consolidated Procurement Instruments

Procurement, Materiel Management and Logistics

Good/Service	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Copier paper	100%	95%	DFAIT used an available PWGSC standing offer to procure copier paper. This paper, valued at $98,309, contains 30% post-consumer content with the FDL (Fiber Diverted from Landfills) logo and is certified by Buyers Laboratory Inc. Ministerial and departmental letterheads are printed on recycled paper stock.
Office supplies	70%	70%	DFAIT has implemented an environmentally sustainable approach to manage the disposal of toner cartridges. Of the 2,628 units issued, 100% were recycled through an ISO-certified process. Shop@DFAIT offers 220 green commodities.

IM/IT Contracting

Good/Service	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Computers and monitors	100%	100%	It is standard practice for the IM/IT contracting division to use the PWGSC standing offer for computers, laptops and monitors used at headquarters and satellite locations in the National Capital Region. The standing offer incorporates environmental considerations into its solicitation process using Energy Star and EPEAT standards. In 2010–11, all computers, laptops and monitors were procured using this practice.
Printers	100%	92%	It is standard practice for the IM/IT contracting division to use the PWGSC standing offer for printers used at headquarters and satellite locations in the National Capital Region. In 2010–11, a total of 685 printers were purchased through the Shop@DFAIT procurement system, 92% of which were purchased using the PWGSC standing offer. Non-standing-offer printers have since been removed from Shop@DFAIT.

Reduction Initiatives for Specific Goods

Procurement, Materiel Management and Logistics

Consumable/Asset	Target as % Reduction or # per FTE	Actual Results as % Reduction or # per FTE	Description/Comments
Copier paper (sheets purchased during 2010–11)	10%	17.55%	Central stores issued copier paper to DFAIT employees in the National Capital Region for a value of $177,127 or 26,850,500 sheets, compared to 32,564,000 sheets for FY 2009–10.

IM/IT Contracting

Consumable/Asset	Target as % Reduction or # per FTE	Actual Results as % Reduction or # per FTE	Description/Comments
Personal printers	2%	Baseline data not available	The targets for these indicators were not correctly defined in DFAIT's 2010-2011 Report on Plans and Priorities. As a result, baseline was not collected. The Policy on Printing and Scanning Devices and its related implementation plan, including baseline information, is currently under review for approval by senior DFAIT management.
Scanners	10%	Baseline data not available

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