ARCHIVED - Department of Justice Canada - Supplementary Tables

Strategies / Comments

1. Definition of Location: For this target, Justice Canada has defined location by region.
2. Number of Locations: Justice Canada IT group supports 6 internal regions (ARO, QRO, ORO, PRO, BCRO, and NRO) across the country and the National Capital Region (NCR), occupying 40 physical sites (points of presence).
3. Roles and Responsibilities: DG Administration Services
4. Implementation Strategies:
   1. Establish an E-Waste plan that covers the NCR and the Regions.
   2. The established E-waste plan will allow for the expansion of the NCR E-Waste program.
   3. The department will apply an e-waste disposal mechanism for 100% of electronic devices in accordance to the following hierarchy of options:
      • Computer for Schools
      • Crown Assets
      • Provincial Extended Producer Responsibility Programs
      • PWGSC Standing Offer for E-waste Recycling

Strategies / Comments

1. Target Scope:
   1. Definition of Printing Units: Printers, photocopiers, and multi-function devices are considered as "printing units".
   2. The print ratio, as of April 1^st, 2011 is of 2.4:1 in the NCR.
   3. The IT Print Strategy addresses all print-capable devices nationally.
   4. Due to the size of the Department and its adaptation capacity, the specified targets will apply to the entirety of the organization, regardless of building occupancy levels, space configurations, and percentage of office employees’ considerations, where security considerations allow.
2. Method for Tracking Printing Units: A mix of both network inventory and physical count will enable the target lead to track the number of printing units.
3. Method for Tracking Office Employees: Annual Departmental Performance Report. As of April 1^st, 2011, there are approximately 4,050 employees – excluding Justice Employees working in other Federal Departments and Agencies.
4. Roles and responsibilities: ADM of Management Sector
5. Implementation Strategies:
   1. FY 2010-11: In the spring of 2010, Justice Canada completed Phase I of a Print Management Strategy, which was an independent reporting and auditing of, and recommendations for, all print-capable devices within the NCR. The NCR was chosen for the initial audit as it represents approximately 50% of JUS' staff nationally.
   2. FY 2011-12: Phase 2 of the strategy will be the continuation of the audit and analysis in the other regional sites, as well as the implementation of recommendations of Phase I.

Strategies / Comments

1. Target Scope: Within the scope of this Performance Measure is paper consumption per employee; outside the scope of this Performance Measure are employees Justice Employees working in other Federal Departments and Agencies, and landfill waste.
2. Method for Tracking Paper Consumption: PWGSC Paper Standing Offer
3. Method for Tracking Office Employees: Annual Departmental Performance Report (DPR). As of April 1^st, 2011, there are approximately 4,050 employees – excluding
4. Roles and responsibilities: ADM of Management Sector
5. Implementation Strategies:
   1. As part of its efforts to reduce paper consumption, the Department is implementing default two-sided printing on all black-and-white printers
   2. The department is committed to making greater use of electronic formats for distribution of documents and reports

Strategies / Comments

1. Scope of the green meeting guide: All departmental or interdepartmental meetings and conferences organized by departmental officials.
2. Reporting requirement: Our SD secretariat is responsible for creating a strategy to implement the guide and monitor its use.
3. Evidence that the green meeting guide has been adopted: Approval by senior management and use in the department.
4. Key components: Planning, travel / accommodations, procurement / hospitality, and tracking / accountability.
5. Plans / strategies for departmental engagement: Use of departmental communications vehicles such as JustInfo, discussion at staff.
6. Opportunities for continuous improvement: Seek feedback on the guide from Green Teams, managers and employees.
7. Roles and responsibilities: Sustainable Development Champion

Strategies / Comments

1. Scope: Department-wide
2. Plans for engagement:
   1. Review process documentation, including, but not limited to, policies, standards, guidelines, guides and manuals to incorporate a green component into the procurement strategy;
   2. Establish relative priorities of possible actions and identify and consult stakeholders;
   3. Establish a schedule and necessary approval processes for revising identified management processes and controls;
   4. Establish a corporate system (such as IFMS Plant Maintenance module or an equivalent) for monitoring the inclusion of environmental/green procurement considerations in management processes and controls;
   5. Establish Green selection criteria for goods (templates CID, RFP, etc.) to ensure environmental performance considerations are integrated into the procurement process to direct personnel towards the purchase of the environmentally preferable models.
3. Roles and Responsibilities: DG Administration Services
4. Estimated environmental benefits: Reduced energy use and resource consumption.

Strategies / Comments

1. Scope: Department-wide.
2. Mandate the use of recycled paper with a minimum 30% recycled content.
3. Plans for engagement: Incorporate Mandate information into departmental contracting training for IFMS users and Acquisition Card holders.
4. Monitor progress and address area of non compliance.
5. Roles and Responsibilities: DG Administration Services.
6. Estimated environmental benefits: Reduced resource use.

Strategies / Comments

1. Scope: Department-wide.
2. Establish external partners for collection
3. Plans for engagement: Promote the program through communication channels
4. Reporting on percentage of regions with programs and amount of batteries disposed of
5. Roles and Responsibilities: DG Administration Services.
6. Estimated environmental benefits: Reduced hazardous material.

*Excluding Department Legal Services Unit and other Justice units residing in commercial buildings shared with the private sector.

Strategies / Comments

1. Scope: Department-wide.
2. Revise training material for procurement training for procurement personnel and Acquisition Card users. All new Acquisition cardholders and administration staff granted limited delegation will receive training on the requirements for green procurement.
3. Plans for engagement: All procurement and materiel management professionals will receive green procurement training as it applies to the materiel life cycle.
4. Roles and Responsibilities: DG Administration Services.
5. Estimated environmental benefits: Reduced energy use and resource consumption.

*Excluding positions that are vacant.

Strategies / Comments

1. Scope: Department-wide
2. All procurement and materiel management personnel will have green procurement terms in their annual performance agreements.
3. Plans for engagement: Performance review process.
4. Roles and Responsibilities: DG Administration Services
5. Estimated environmental benefits: Reduced energy use and resource consumption.

*Excluding positions that are vacant.

Note:

• This is indirectly linked to our objectives on fostering best practices and alignment with government of Canada agenda on procurement.
• Not all procurement specialist report to the procurement functional lead. It maybe difficult to implement across all specialist.

Strategies / Comments

1. Scope: all departmental competitive procurement processes using standard solicitation documents.
2. Develop Request for Proposal evaluation criteria and obtain the Departments Sustainable Development Steering Committee approval
3. Integrate selection criteria into departmental templates and procurement process documentation
4. Integrate the information into departmental contracting training documentation.
5. Reporting to be based on the use of template documents.
6. Plans for engagement: Email dissemination and training for procurement staff.
7. Roles and Responsibilities: DG Administration Services.
8. Estimated environmental benefits: Reduced energy use / hazardous material.

Note:

This is indirectly linked to our objectives on fostering best practices and alignment with government of Canada agenda on procurement.