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Greening Government Operations (GGO)

Green procurement reporting for departments and agencies not bound by the Federal Sustainable Development Act

Mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement, as applicable to departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act, should be reported here.
Performance Measure RPP DPR
Policy implementation status (Optional)  

The agency’s Director of Corporate Support Services Division has been mandated to address all aspects of the Policy on Green Procurement.

Management processes and controls
Statistics Canada has already taken strong steps regarding office supply purchases. All such purchases are now made through the Statistics Canada store—this has been mandatory since April 2009.

Green procurement considerations have been also embedded in Statistics Canada's procurement checklist.

The bulk of Statistics Canada’s buy—69%—is done via Public Works and Government Services Canada (PWGSC) procurement tools, which now have green considerations incorporated in them. Statistics Canada has contributed to the development of those tools by membership on certain commodity teams. Statistics Canada will continue to do so. In particular, the agency will continue to promote the use of existing Government of Canada procurement tools, will actively participate at the Client Advisory Board, and will participate as a member of various PWGSC commodity councils.

This fiscal year, Statistics Canada is developing a Green Action Plan. It will co-ordinate and consolidate the acquisitions requirements for the Census of Population Program, and will add green procurement commodities to Able Commerce.

Setting targets
In addition, Statistics Canada is committed to ensuring that 70% of all purchases are made using PWGSC green consolidated procurement instruments, where available.

Meeting targets
Statistics Canada is now one of 10 federal government organizations that form the Automated Materiel Management Information System (AMMIS) cluster, but the agency will be migrating to the Central Departmental Financial System (CDFS). In CDFS, coding blocks will be added to capture green procurement. Without these coding blocks, measuring performance is a huge undertaking. Once the coding block is in place, the first year’s results will become the baseline from which realistic targets will be established.

Formal green procurement training was in the past given to all procurement and materiel management staff. To accommodate newly-arrived staff, a fresh round of training is being arranged.

Statistics Canada is also arranging for this training to be offered to more than 100 acquisition card-holders across the agency. The training takes the form of an online course offered by the Canada School of Public Service. Cardholders will have easy access, despite being decentralized.

In addition, training sessions are being arranged for financial responsibility centre managers. These sessions will include green procurement information. This will help generate awareness.

Performance evaluations
This fiscal year, green procurement clauses were added to the performance evaluations of the staff of the Contracting and Materiel Management Unit. These will ensure that new procurement employees receive green procurement training promptly, and promote existing Government of Canada procurement tools. In fiscal year 2011/2012, green procurement clauses will again be added to the performance evaluations of the Contracting and Materiel Management Unit.

Other initiatives
Paper consumption was expected to rise considerably in 2010/2011 because of the Census of Population and the Census of Agriculture. To accommodate this, the target was set at 11,531 sheets per employee. Based on the first seven months’ worth of data, converted to an annual basis, consumption is just 4,240 sheets per employee. Some of this decrease may be owing to paper reduction initiatives now in place. Statistics Canada continues to look for paper reduction opportunities.

In addition, the agency is seeking to use paper with a high percentage of recycled inputs. A target of 80% recycled printer and photocopy paper, with a minimum of 30% recycled inputs, is anticipated.

Packaging materials: Statistics Canada continues to seek ways to reduce the quantity of packaging materials involved in its purchases. In March 2010, for example, 1,730 PC towers and 911 monitors were purchased without packaging material.

The bulk acquisition of stationery supplies through the Statistics Canada store offers the advantages of reduced individual packaging and reduced delivery frequency—once per week.

Printers: Statistics Canada plans to reach, by March 31, 2013, a ratio of departmental office employees to printing units of 8 to 1, where building occupancy levels, security considerations, and space configuration allow. This ratio is in line with Federal Sustainability Development Strategy requirements. Print rationalization initiatives are being pursued in certain divisions to draw lessons learned. Further issues and opportunities are being considered, but strategy development is still at the conceptual stage. These significant initiatives will result in fewer printers and photocopiers and a greater percentage of green supplies for these machines. This will help the environment and save money.

Disposal of electrical and electronic equipment (EEE): Statistics Canada has a plan in place for disposal of all department-generated EEE. Old but functional equipment is being reused in census operations before it is declared surplus. The agency participates in the Computers for Schools Program, and the remaining units going to Crown Assets Disposal and to the Government of Canada Recycling Program.

Green Procurement Forum: Statistics Canada will continue to participate in the third annual interdepartmental Green Procurement Forum, organized by PWGSC.