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Table 5: Audits, Evaluations and Inspections
Table 5.1: Internal Audits
The Office of the Chief Audit Executive has a three-year risk-based audit plan, which specifies the internal audits to be carried out over this time frame. The plan is refreshed each year to ensure that it continues to address the areas of highest importance. The following table outlines those audits identified for 2010-2011 and 2011-2012. Identified audits, including those identified in the 2009-2010 plan but not completed, will be prioritized in line with available resources.
| 1) Name of Internal Audit | 2) Internal Audit Type | 3) Status | 4) Expected Completion Date (Dependent on Resources) |
|---|---|---|---|
| Strategic Planning | Comprehensive | Planned | 2010-2011 |
| Operational Planning | Comprehensive | Planned | 2010-2011 |
| Environmental Monitoring | Comprehensive | Planned | 2010-2011 |
| Program Development Framework | Operational | Planned | 2010-2011 |
| Management of Transfer Payments | Operational | Planned | 2010-2011 |
| Financial Reporting Controls | Financial | Planned | 2010-2011 |
| Information Management—Life Cycle | Operational | Planned | 2010-2011 |
| Asset Management—Non-IT | Operational | Planned | 2010-2011 |
| HR—Performance Management | Operational | Planned | 2010-2011 |
| HR—Compensation and Benefits | Operational | Planned | 2010-2011 |
| Security (physical) | Operational | Planned | 2010-2011 |
| Procurement (including contracting) | Operational | Planned | 2011-2012 |
| Policy Management Framework | Operational | Planned | 2011-2012 |
| Legal Management (including regulatory obligations) | Operational | Planned | 2011-2012 |
| Stakeholder Relations (managing memorandums of understanding) | Operational | Planned | 2011-2012 |
| Program Management—Performance Management | Operational | Planned | 2011-2012 |
| Platform Management—Management Framework and Capacity | Operational | Planned | 2011-2012 |
| Values and Ethics | Comprehensive | Planned | 2011-2012 |
| Treasury Management (banking and foreign exchange) | Financial | Planned | 2011-2012 |
| Business Continuity—Assessment and Planning | Operational | Planned | 2011-2012 |
| HR—Staffing | Operational | Planned | 2011-2012 |
| HR—Planning | Operational | Planned | 2011-2012 |
| Revenue Controls | Financial | Planned | 2011-2012 |
5) Contact information: Yves Vaillancourt
Chief Audit Executive
Office of the Chief Audit Executive
Department of Foreign Affairs and International Trade
Tel: 613-943-4743
FAX: 613-944-4357
E-mail: yves.vaillancourt@international.gc.ca
Table 5.2: Evaluations
All upcoming Evaluations over the next three fiscal years
| 1) Name of Evaluation | 2) Program Type | 3) Status | 4) Expected Completion Date |
|---|---|---|---|
| Fiscal Year 2010/11 | |||
| Americas Strategy | Formative Evaluation | Ongoing | June 2010 |
| Global Commerce Strategy | Formative Evaluation | Ongoing | June 2010 |
| Policy Development Capacity | Summative Evaluation | Ongoing | June 2010 |
| Transformation Agenda | Formative Evaluation | Ongoing | June 2010 |
| Performance Management Program and Learning Plans for Employees | Summative Evaluation | Ongoing | June 2010 |
| Public Diplomacy (Academic Relations) | G&C (Summative Evaluation) | Ongoing | June 2010 |
| Performance Management Agreement and Learning Plans for Executives (including Talent Management and Succession Planning) | Summative Evaluation | Ongoing | September 2010 |
| Canada Investment Fund for Africa (CIFA) -Mid-Term Review | Formative Evaluation | Ongoing | September 2010 |
| Northern Dimension of Canadian Foreign Policy | G&C (Summative Evaluation) | Planned | September 2010 |
| Softwood Lumber Agreement | Summative Evaluation | Planned | September 2010 |
| Counter-Terrorism Programming (CTCB, PSAT) | G&C (Summative Evaluation) | Planned | December 2010 |
| Global Partnership Program (GPP) | G&C (Summative Evaluation) | Planned | December 2010 |
| Consular Affairs and Emergency Management Branch Evaluation | Summative Evaluation | Planned | March 2011 |
| UNCLOS - Extended Continental Shelf | Formative Evaluation | Planned | March 2011 |
| European Union (EU) Market Plan | Summative Evaluation | Planned | March 2011 |
| Fiscal Year 2011/12 | |||
| Roll-Out of Integrative Trade Model – Japan IBD Study | Summative Evaluation | Planned | June 2011 |
| Investment Visibility Program | Summative Evaluation | Planned | June 2011 |
| Protocol Visits and Hospitality Programs | Summative Evaluation | Planned | June 2011 |
| Rotational Acting Assignments | Summative Evaluation | Planned | June 2011 |
| Class of Contributions to support International Environmental Programs | G&C (Summative Evaluation) | Planned | TBD |
| Staffing Operations and Client Effectiveness | Summative Evaluation | Planned | TBD |
| Global Commerce Support Program (GCSP) | G&C (Formative Evaluation) | Planned | TBD |
| Impact of the Export and Import Controls Act | Formative Evaluation | Planned | TBD |
| Francophonie Promotion Fund | G&C (Summative Evaluation) | Planned | TBD |
| Regional Service Centres Evaluation | Formative Evaluation | Planned | TBD |
| Activity-Based Management Passport Canada | Summative Evaluation | Planned | TBD |
| Long-Term Investment Plans Passport Canada | Summative Evaluation | Planned | TBD |
| Fiscal Year 2012/13 | |||
| Afghanistan (conducted jointly with CIDA and DND) | G&C (Summative Evaluation) | Planned | TBD |
| Sector Practice | Summative Evaluation | Planned | TBD |
| Global Commerce Strategy (GCS) | Summative Evaluation | Planned | TBD |
| Global Commerce Support Program (GCSP) | G&C (Summative Evaluation) | Planned | TBD |
| Information Management/Information Technology (IM/IT) Secure Network | Formative Evaluation | Planned | TBD |
| Property Management | Summative Evaluation | Planned | TBD |
| Locally Engaged Staff (focus on United States) | Summative Evaluation | Planned | TBD |
| Administration of Foreign Service Directives | Summative Evaluation | Planned | TBD |
| International Youth Program | Summative Evaluation | Planned | TBD |
| Passport Issuance Program Abroad | Summative Evaluation | Planned | TBD |
| Security Enhancements to the Canadian Passport | Summative Evaluation | Planned | TBD |
| Assessed Contributions | G&C (Summative Evaluation) | Planned | TBD |
| Mission Security Phase II Critical Infrastructure | Summative Evaluation | Planned | TBD |
Five-Year
DFAIT Evaluation Plan (HTML)
Five-Year DFAIT Evaluation
Plan (PDF)
Table 5.3: Mission Inspections
The following table of Mission Inspections planned by the Office of the Inspector General has been approved by senior management at the DFAIT Evaluation Committee.
All upcoming Mission Inspections over the next three fiscal years
| 1) Name of Mission Inspection | 2) Inspection Type | 3) Status | 4) Expected Completion Date |
|---|---|---|---|
| Fiscal Year 2009/10 | |||
| Rabat | Consulting: Mission operations | Completed and approved by the Departmental Evaluation Committee (DEC) | September 2, 2009 (Not yet posted to Internet) |
| Belgrade | Consulting: Mission operations | Completed and approved by DEC | September 2, 2009 (Not yet posted to Internet) |
| Stockholm | Consulting: Mission operations | Completed and approved by DEC | September 2, 2009 (Not yet posted to Internet) |
| The Vatican | Consulting: Mission operations | Completed and approved by DEC | September 2, 2009 (Not yet posted to Internet) |
| Khartoum | Consulting: Mission operations | Completed but not yet approved by DEC | December 15, 2009 (Not yet posted to Internet) |
| Kinshasa | Consulting: Mission operations | Completed but not yet approved by DEC | December 15, 2009 (Not yet posted to Internet) |
| Bucharest | Consulting: Mission operations | In Draft | March 2010 |
| Helsinki | Consulting: Mission operations | In Draft | March 2010 |
| Dublin | Consulting: Mission operations | In Draft | March 2010 |
| Pretoria (Johannesburg) | Consulting: Mission operations | In Progress | March 2010 |
| Harare | Consulting: Mission operations | In Progress | March 2010 |
| Addis Ababa | Consulting: Mission operations | In Progress | March 2010 |
| Bamako | Consulting: Mission operations | In Progress | March 2010 |
| Maputo | Consulting: Mission operations | In Progress | March 2010 |
| Fiscal Year 2010/11 | |||
| Los Angeles (San Diego, Phoenix) | Consulting: Mission operations | Planned | June 2010 |
| San Francisco (Palo Alto) | Consulting: Mission operations | Planned | June 2010 |
| San Jose (Managua, Tegucigalpa) | Consulting: Mission operations | Planned | June 2010 |
| Guatemala City | Consulting: Mission operations | Planned | June 2010 |
| San Salvador | Consulting: Mission operations | Planned | June 2010 |
| East Asia | Consulting: Mission operations | Planned | June 2010 |
| Central, South, East Europe | Consulting: Mission operations | Planned | September 2010 |
| North America | Consulting: Mission operations | Planned | December 2010 |
| Middle East and North Africa | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| European Union and West Europe, International Organizations and Economic Policy | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Middle East and North Africa | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Asia South and Pacific | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Latin America and Caribbean | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Middle East and North Africa | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Fiscal Year 2011/12 | |||
| Africa | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Central, East and South Europe | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| North America and International Organizations | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| European Union and Western Europe | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| North America | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Latin America and Caribbean | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Asia South and Pacific | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| Africa | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
| European Union and Western Europe | Consulting: Mission operations | Proposed | Proposed plan to be reviewed by DEC in March 2010 |
Electronic link to mission inspections plan: The Mission Inspections Plan is not published online
as it is under constant review and modification depending upon the risk environment. Reports can be found at
www.international.gc.ca/about-a_propos/oig-big/index.aspx?lang=eng.
