Performance Pay MD DS
Date: July 15th, 1998
To: Mr. Robert Mercer, DVA/
Mr. John Rama, PEN
Subject: Performance pay for MD-MOF-4 and 5, MD-MSP-3, and DS-7A, 7B and 8 for the 1997-98 fiscal year
I am pleased to provide you with a copy of correspondence about performance pay for excluded employees in the MD-MOF-4 and 5, MD-MSP-3, and DS-7A, 7B and 8 groups and levels for the 1997-98 fiscal year that has been sent to your deputy head.
The enclosed material includes detailed instructions for applying performance pay (see Annex A, Annex B and Annex C).
At the conclusion of this exercise we will need information from all departments about the application of performance pay, as in past years. Specifics of the reporting requirements are provided at Annex D.
You may contact the staff of the Executive and Excluded Groups, Human Resources Branch at 613-957-2400 or 613-952-3278 if you require further information.
Original signed by
Cheryl Fraser
Assistant Secretary
Human Resources Management Division
Attachments
Annex A
MD-MOF-4 and 5, MD-MSP-3, and DS-7A and 7B and 8
PERFORMANCE PAY 1997-98
NOTE
The following performance pay provisions apply to persons classified as and holding positions in occupational groups paid under the provisions of the Executive Group salary administration plan (i.e. MD-MOF-4 and 5, MD-MSP-3, and DS-7A, 7B and 8) effective April 1, 1998.
Application
Performance review and employee appraisal is in respect of the fiscal year 1997-98 and any performance payments are associated with that period.
Global performance ratings should be used to assist in the decision process for the determination of individual performance awards.
Performance Pay Plan - Main Features
Except for changes mentioned, the Performance Pay provisions of the Executive Group salary administration plan (Section 6) continue to apply.
The Departmental performance pay budget in respect of the 1997-98 fiscal year is limited to 4% of the departmental group payroll as at March 31, 1998. Only members of the group on strength March 31, 1998 and April 1, 1998 are eligible for performance pay for the purposes of this exercise.
Departments with fewer than 20 members in these affected groups should consult Annex "C" for the percentage to be used when determining the size of their performance pay budget
Performance awards are limited to a maximum of 10% of an individual's salary (including a combination of in-range salary increases and lump sum payments). Performance must be at least fully satisfactory to be eligible for any salary increase or lump sum award.
Performance awards for those paid below the job rate are to be applied as base salary increases within the current salary ranges. When the calculation of a performance award results in a salary that would exceed the current job rate, the difference is to be paid as a one-time lump sum.
When performance has been evaluated as less than "fully satisfactory" or if there is no performance rating (i.e. "unable to assess"), the individual is not eligible for any performance award, either as a base salary increase within the range or as a lump sum.
Performance awards for the 1997-98 fiscal period are to be calculated on the individual salaries in effect on March 31, 1998 and are to be implemented effective April 1, 1998.
Employees who have been absent on leave without pay for the full fiscal year and have not returned to work by March 31, 1998 are not eligible for any performance increase. They are not to be included in the calculation of the budget.
Employees absent for a part of the fiscal year who have returned to work by March 31, 1998 may be eligible for a performance increase if they have been on strength for long enough to permit a meaningful evaluation of performance. Any performance pay should be pro rated for the time they have been back on payroll.
Performance awards for those whose salary is already at the job rate are paid as a one-time lump sum. These lump sums are to be treated as pensionable income for the 1997-98 fiscal year.
Monitoring
Reports on the application of performance pay are to be sent, by October 1, 1998, to the following address:
Executive and Excluded Groups
Human Resources Branch
Treasury Board Secretariat
3rd Floor, West Tower
L'Esplanade Laurier
300 Laurier Avenue West
Ottawa, Ontario K1A 0R5
Please refer to Annex D for the file format required. The data must be sent either in Excel or as a flat ASCII file.
You may contact Executive and Excluded Groups at 613-952-3278 or 613-957-2400.
Annex B
MEDICINE
SALARY STRUCTURE
|
Level |
Minimum |
Job Rate |
|---|---|---|
|
MD-MOF-4 |
$84,905 |
$98,937 |
|
MD-MOF-5 |
$89,364 |
$114,907 |
|
MD-MSP-3 |
$92,933 |
$112,447 |
DEFENCE SCIENTIFIC SERVICE
SALARY STRUCTURE
|
Level |
Minimum |
Job Rate |
|---|---|---|
|
DS-7A |
$79,300 |
$93,200 |
|
DS-7B |
$87,700 |
$103,100 |
|
DS-8 |
$109,600 |
$128,900 |
Annex C
PERFORMANCE PAY BUDGETS: SMALL DEPARTMENTS
|
Number of Employees |
Performance Budget (%) |
|---|---|
|
1 |
10.0 |
|
2 |
7.0 |
|
3 |
4.8 |
|
4 |
5.0 |
|
5 |
4.6 |
|
6 |
4.4 |
|
7 |
4.6 |
|
8 |
4.4 |
|
9 |
4.2 |
|
10 |
4.2 |
|
11 |
4.3 |
|
12 |
4.2 |
|
13 |
4.2 |
|
14 |
4.2 |
|
15 |
4.2 |
|
16 |
4.1 |
|
17 |
4.2 |
|
18 |
4.2 |
|
19 |
4.1 |
Annex D
DEPARTMENTAL REPORTING FORMAT
DATA TO BE REPORTED
|
Field name |
Width |
Contents |
Example |
|---|---|---|---|
| DEPT |
3 |
Department | SHC |
| PRI |
8 |
Personal Record Identifier | 78376587 |
| FNAME |
20 |
Employee family name | Smith |
| INIT |
3 |
Employee Initials | JS |
| CLASS |
8 |
Employee Group and Level | MD-MOF-5 |
| JRATE |
6 |
March 31 job rate (range maximum) | 114907 |
| MARCH 31, 1998 SALARY |
6 |
Employee's salary at March 31, 1998 | 95000 |
| RATING |
1 |
Performance rating: Outstanding = 5 Superior = 4 Fully Satisfactory = 3 Satisfactory = 2 Unsatisfactory = 1 Unable to assess = 0 |
3 |
| BASE INC $ |
6 |
Base salary increase in $ | 4750 |
| LUMP SUM $ |
6 |
Lump sum performance award in $ | 0000 |
| APRlL 1, 1998 SALARY |
6 |
Revised base salary | 99750 |
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