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IT Project Review and Oversight

Enhanced Management Framework

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ARCHIVED - Implementing the Project

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Activities

No.	Activities	Detail of Activities and Remarks
1	Project Execution	Perform project activities according to project plan: Prepare/release work authorizations to start work on specific activities or work packages and assign to project team members. Co-ordinate activities with interfaces outside the project organization. Review work results and present for acceptance. Perform the corporate plan(s) activities.
2	Obtain Tracking Requirements and Baseline	Obtain the data collection requirements for project tracking from the project plan: Typical project tracking is based on project parameters such as: Activities and milestones completed and overdue Effort and cost expended Staff assigned and used Defects detected and fixed Level and impact of changes to requirements Amount of rework Other items that can be part of project tracking include variations to the attributes of work products (e.g. size, complexity, etc.), client satisfaction, stakeholder involvement, etc. Obtain the baseline estimates from the project plan.
3	Monitor Project Against Plan	Monitor actual performance and status of the project against the project plan: Collect and store the current actual values of the tracking data, and compare them to the baseline estimates. Evaluate the project's performance and status relative to the plan. Identify the reasons for deviations from the plan; identify both deviations under/over plan (delays, accelerations, overspending, under-spending, etc.). Update project tracking log(s).
4	Manage Corrective Actions to Closure	Manage corrective actions to closure: Gather and analyze the issues for corrections (e.g. outstanding issues, deviations from plan, significant changes in risk status) and determine the corrective actions necessary to address the issues Take corrective action on identified issues Manage corrective actions to closure
5	Change Management	Manage, assess, and obtain approval of changes to the project: Determine whether the project's objectives, plan, or resources need to be adjusted Capture all changes to the project (e.g. requirements, resources, assumptions, constraints, budget) that are given to or are generated by the project Assess the impact of the changes to the project plans (scope, schedule, costs, resources, risks, quality) and to work completed and/or on-going Document, track, and obtain approval on changes. Proceed to execute change requests upon receiving approval
6	Performance and Status Reporting	Gather, analyze, and communicate project status and performance as per the reporting requirements defined in the Project Plan: Gather data required for project reporting (normally the same or a sub-set of the data required for project tracking). Analyze and summarize reporting data from the following perspectives: Current status (where the project stands now) Performance to date and for the reporting period Forecasted status and performance Hold status reviews and prepare and distribute project status and performance reports to project stakeholders