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Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service [CSPS] course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
1a. Training for Procurement and Materiel Management Staff	Target will be tracked in 2011-12 and reported in the DPR.		CFGB will require for fiscal year 2011-12 that existing functional specialists (1) and credit card holders (3) take the CSPS Course C215 by the end of fiscal year. The Board will also require that all new functional specialist or credit card holders take the course within three months of being hired.
1b. Training for Acquisition Cardholders
2. Performance Evaluations	Target will be tracked in 2011-12 and reported in the DPR.		In fiscal year 2011-12 the Manager of Finance and Administrative Services and the functional specialist will have an objective included in their performance management agreement to ensure environmental considerations are taken into account in all procurement activities.
3. Procurement Processes and Controls	Target will be tracked in 2011-12 and reported in the DPR.		All procurement over $500 at CFGB is to be approved by the procurement committee. In fiscal year 2011-12, the terms of reference of the committee will be reviewed to add environmental considerations in the decision making of the committee. Furthermore, for service transactions, the contract preparation form will be updated to include environmental considerations to track green procurement. CFGB continues to support the protection of the environment by having network printers set to duplex by default, by using the RDIMS to classify documents electronically therefore reducing the usage of paper and by reducing travel by using videoconferencing equipment to hold meetings with members outside NCR.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)

Good/Service	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Office furniture, office supplies and IT equipment.	N/A		The CFGB purchases primarily involve office supplies, office furniture and IT equipment. These purchases will continue to be made through the use of PWGSC Standing Offer on products and services that provide best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance) In FY 2010-2011, the Board virtualized all of its servers using VmWare's server virtualization technology. This project reduced our IT footprint from 15 to 3 servers bringing great financial savings as well as reducing our server power consumption by more than 50%. During the next fiscal year, we will be looking at virtualizing the Board users' desktop computers. This would once again greatly reduce power consumption as well as bring great financial savings over the long term (5-10 years). The Board continues to look for innovative ways to Green its IT and office as a whole.

Part C: Reduction Initiatives for Specific Goods

Performance Measures for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).

Consumable/Asset	Target as % Reduction or # per FTE	Actual Results as % Reduction or # per FTE	Description/Comments
Photocopy machines	N/A		The CFGB reviews copy machine utilization yearly to ensure that optimal number and usage are present to support ongoing and future organizational needs.

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