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Expenditure Management

Reports on Plans and Priorities

2011-12

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ARCHIVED - Western Economic Diversification Canada - Supplementary Tables


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Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally-generated EEE See (ii) below  
Total number of departmental locations with EEE implementation plan fully implemented by the end of the given fiscal year, expressed as a percentage of all locations FY 2011-12 100%  
FY 2012-13 100%  
FY 2013-14 100%  

Strategies/Comments

  1. For the purposes of this target, WD has defined "location" as cities where the department has offices. There are six locations in WD:
    • Vancouver, British Columbia;
    • Edmonton, Alberta;
    • Calgary, Alberta;
    • Saskatoon, Saskatchewan;
    • Winnipeg, Manitoba;
    • Ottawa, Ontario.
  2. As of June 2009, WD achieved full implementation of acceptable EEE disposal practices.
  3. Electronic Data Storage devices are cleared and declassified according to the Communications Security Establishment Canada Directive ITSG-06, dated July 2006.
  4. WD follows IT Media Overwrite Guidelines as set out in RCMP Technical Security Branch - IT Security Bulletin Lead Agency Publication B2-002, dated May 2009.

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units where building occupancy levels, security considerations and space configuration allow (FY 2010-11 as baseline) 3.92:1  
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow FY 2011-12 5.25:1  
FY 2012-13 6.5:1  
FY 2013-14 8:1  

Strategies/Comments

  1. Definition of Printing Unit: Networked (including local/desktop printers), stand-alone (non-networked), single-purpose and multi-functional units (e.g., photocopiers) are included.
  2. Target Scope: Does not include fax machines, scanners, communications security equipment and offices with less than eight people, which represents less than 1% of office employees.
  3. Method Used for Determining the Number of Printing Units: An inventory completed by the IT group revealed that there are currently 139 printers in the department, of which 100 are networked and 39 are stand-alone.
  4. Method Used for Determining the Number of Employees: Current payroll numbers, excluding term employees and students, reveal that there are currently 545 WD employees.
  5. Implementation Strategies:
    • Stand-alone and single-purpose printers are not replaced at end-of-life.
    • Multi-function printers are replacing single-purpose units.

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope (FY 2010-11 as baseline) See (iv) below  
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected FY 2011-12 7%  
FY 2012-13 15%  
FY 2013-14 20%  

Strategies/Comments

  1. Target Scope: WD will use fiscal year 2010-11 to determine the scope of this target.
  2. Method Used for Determining Paper Consumption: Public Works and Government Services Canada (PWGSC) Paper Standing Offer (PSO) purchasing data.
  3. Method Used for Determining the Number of Employees: Current payroll numbers, excluding term employees and students, reveal that there are currently 545 WD employees.
  4. Implementation Strategy: WD will use fiscal year 2010-11 to determine implementation strategies for fiscal year 2011-12.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide Yes  

Strategies/Comments

  1. WD expects that the greening meeting guide will be completed by the end of fiscal year 2010-11.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least three SMART green procurement targets to reduce environmental impacts.


8.10 (i) Effective April 1, 2012, 100% of copy paper purchased will contain a minimum of 30% recycled content and forest management certification or EcoLogoM or equivalent certification.
Performance Measure RPP DPR
Target Status  
Percentage of copy paper purchased that contains a minimum of 30% recycled content and forest management certification or EcoLogoM or equivalent certification (FY 2009-10 as baseline) 88%  
Progress against measure in the given fiscal year See (iv) below  

Strategies/Comments

  1. The 2009-10 percentage represents data from one paper supplier on the PWGSC PSO. Further analysis is required to determine paper consumption from all suppliers.
  2. This target meets all SMART target criteria: specific, measurable, achievable, relevant and time-bound.
  3. Paper consumption data from 2010-11 will include information from all PWGSC PSO suppliers (see target 8.8).
  4. Implementation Strategy: WD will use fiscal year 2010-11 to determine implementation strategies for fiscal year 2011-12. The 100% target will be reached in fiscal year 2012-13.


8.10 (ii) As of April 1, 2011, WD will purchase 100% of IT hardware from PWGSC Consolidated Procurement Instruments.
Performance Measure RPP DPR
Target Status  
Percentage of IT hardware purchased from PWGSC Consolidated Procurement Instruments (FY 2009-10 as baseline) 100%  
Progress against measure in the given fiscal year 100%  

Strategies/Comments

  1. This target meets all SMART target criteria: specific, measurable, achievable, relevant and time-bound.
  2. WD will continue to purchase IT hardware from consolidated procurement instruments (CPIs), which are greened through PWGSC's Commodity Management Framework.


8.10 (iii) By March 31, 2013, WD will procure recycling services to ensure that all paper and paper products are disposed of in an environmentally responsible manner. Full department implementation of recycling services will be completed by March 31, 2014.
Performance Measure RPP DPR
Target Status  
Performance Measure (Not applicable)  
Progress against measure in the given fiscal year (Not applicable)  

Strategies/Comments

  1. WD has six locations with varying disposal methods for paper and paper products (see target 8.6 for a definition of "location").
  2. This target meets all SMART target criteria: specific, measurable, achievable, relevant and time-bound.
  3. In 2011-12, each location will outline current process and amount (weight) of waste paper and paper products.
  4. In 2012-13, recycling programs will be investigated. The best methods to meet WD’s operations needs will be determined through an appropriate procurement strategy.
  5. A recycling program will be implemented effective April 1, 2013, with full implementation by March 31, 2014.

8.11 As of April 1, 2011, WD will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.


8.11 (i) As of April 1, 2011, GREEN PROCUREMENT Training will be mandatory for the following employees:

1. Procurement Functional Specialists;
2. Material Management Functional Specialists;
3. Acquisition Card Holders;
4. Manager, Corporate Administration - HQ;
5. Regional Managers, Finance & Corporate Services.
Performance Measure RPP DPR
Target Status  
Percentage of designated employees trained with green procurement training (FY 2009-10 as baseline) 70%  
Progress against measure in the given fiscal year 100%  

Strategies/Comments

  1. This target meets all SMART target criteria: specific, measurable, achievable, relevant and time-bound.
  2. Basic Green Procurement information provided as part of WD's in-house Procurement 101 training.
  3. The Canada School of Public Service course Green Procurement-C215 is mandatory for Procurement and Material Management staff and Acquisition Card Holders.
  4. The Corporate Learning initiative will be effective April 1, 2011, for completion by March 31, 2012.
  5. Ongoing training will be offered as required for new Procurement/Material Management staff and Acquisition Card holders.


8.11 (ii) As of April 1, 2012, all designated employees will have green performance evaluations measures identified.
Performance Measure RPP DPR
Target Status  
Percentage of designated employees with green performance evaluations measures identified (FY 2009-10 as baseline) 12.5%  
Progress against measure in the given fiscal year 100%  

Strategies/Comments

  1. This target meets all SMART target criteria: specific, measurable, achievable, relevant and time-bound.
  2. Designated Employees:
    • Manager, Corporate Administration - HQ;
    • Manager, Finance & Corporate Services - BC Region;
    • Manager, Finance & Corporate Services - AB Region;
    • Manager, Finance & Corporate Services - SK Region;
    • Manager, Finance & Corporate Services - MB Region;
    • Manager, Finance & Corporate Services - Ottawa Office;
    • Procurement Services Advisor, Corporate Services - HQ.
  3. The Procurement Services Advisor has green performance evaluations measures identified.


8.11 (iii) Effective April 1, 2011, the following management processes and controls will be fully implemented:

1. WD Procurement Strategy;
2. Electronic Bid Box;
3. Lifecycle Management in Asset Management Framework;
4. Bi-Annual Green Government awareness events and ongoing communication;
5. GX Financial System GREEN tracking.
Performance Measure RPP DPR
Target Status  
Percentage of identified management processes and controls implemented (FY 2009-10 as baseline) 80%  
Progress against measure in the given fiscal year (ongoing) 100%  

Strategies/Comments

  1. This target meets all SMART target criteria: specific, measurable, achievable, relevant and time-bound.
  2. Green procurement commitments stated in WD Procurement Strategy; mandatory use of PWGSC GREEN CPIs.
  3. The use of Electronic Bid Box will be integrated into all offices, with 100% use resulting in decreased paper usage and increased electronic filing.
  4. Lifecycle Management will reduce the number of printer units to achieve targets 8.7 and 8.8.
  5. Various events, tips and hints to reduce footprint, including ongoing advice to procurement staff, and communication bulletins.
  6. Improved project tracking in financial system, with 100% of offices identifying GREEN purchases.



Date Modified: 2011-06-09
 
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