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Green Procurement Reporting for Departments and Agencies not bound by the Federal Sustainable Development Act

Strategies/Comments

1. Infrastructure Canada is mandated to address all aspects of the Policy on Green Procurement.  In meeting policy requirements, the department will continue to incorporate environmental performance considerations in its decision-making processes for procurement.
2. Training for Procurement and Materiel Management Staff
   1. Target: 100% of all procurement and materiel management staff will be trained in Green Procurement.
   2. Performance Measure:  Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.
   3. Strategies/Comments: To date, two contracting officers have received training in the Green Procurement Course being offered, which is part of the PG Certification program.  In fiscal year 2011-2012, all other procurement and materiel management staff will be trained.
3. Training for Acquisition Card Holders
   1. Target:  To be determined.
   2. Performance Measure: Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative relative to total number of acquisition cardholders).
   3. Strategies/Comments: The Accounting Operations Unit, Financial Administration Division is in the process of developing a new training package for Acquisition Cardholders with green procurement incorporated into this training package.
4. Performance Evaluations
   1. Target: 100% of all managers and functional heads of procurement and materiel management.
   2. Performance Measure:  Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.
   3. Strategies/Comments: There is one position for the Manager of Contracting and Procurement and one position for the Manager of Materiel Management. Environmental considerations/objectives will be incorporated into the 2011-2012 performance evaluations for both positions.
5. Procurement Processes and Controls
   1. Target: 100% of all procurement.  When initiating procurement, the department first considers standing offers from Public Works Government Services Canada (PWGSC), including those with green procurement clauses.  If no standing offers are available for the required goods or services, the department proceeds with other available procurement mechanisms.
   2. Performance Measure: Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, the department can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.
   3. Strategies/Comments:  Infrastructure Canada uses standing offers that have green procurement considerations, and since 2008-2009, the department has been working with Public Works and Government Services Canada’s Client Engagement Sector to analyze its spending patterns and to identify opportunities for improved procurement practices.  In 2009-2010, Infrastructure Canada’s Contracting and Procurement Unit continued to update its contracting systems to identify and track green procurement and to capture green procurement information for fiscal year 2010-2011. This task has been accomplished and in 2011-2012 the department will continue to look for additional ways to include environmental considerations into procurement processes and controls.
6. Green Goods and Services
   1. Computers, printers and photocopiers:  Purchasing or leasing energy-efficient equipment from companies with environmental programs that have recycled content and a recycling program, using multi-function photocopiers and printer machines to reduce energy consumption, using recycled toner cartridges, implementing a policy on standard shared printers versus personal printers, and ensuring that default settings on printers and photocopiers are set to print double-sided and print in black and white.
   2. Furniture:  Using products that meet or exceed environmental norms established by Public Works and Government Services Canada as well as re-using and recycling old furniture.
   3. Office Supplies:  Using recycled paper (30% recycled or higher), ensuring that business cards are printed on recycled paper and bear the Eco Logo symbol, and ensuring nameplates are printed on 100% recycled paper and placed in re-usable plastic holders.
   4. Travel and Meetings:  Using government travel services to encourage employees to use sustainable methods of transportation and to select Green hotels, promoting Green meetings within the department, increase participating in the EcoPass Public-Transit Program, encouraging staff to use other modes of transportation such as cycling and walking;, and promoting the use of video and tele-conferencing as an alternative to travel.
   5. Recycling:  Implementing material recycling bins in all locations. All defective and end-of-life telecommunications devices and accessories are sent to the vendors for recycling where about 20% are re-used as tele-communication devices.
   6. Contracting:  Including standard environmental clauses and conditions in service contracts.  A target of 75% of all service contracts will include environmental clauses and conditions by March 31, 2014.
   7. Other Commodities:  Not Applicable.

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