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CIC’s Greening Government Operations Supplementary Table for the 2011–2012 Report on Plans and Priorities

Tables 8.1 to 8.4 do not apply to Citizenship and Immigration Canada’s (CIC’s) activities so these tables are not presented here.

Greenhouse Gas Emissions Target

8.5 The federal government will take action now to reduce levels of greenhouse gas (GHG) emissions from its operations to match the national target of 17% below 2005 by 2020.

Performance Measure		RPP	DPR
Target Status
Departmental GHG reduction target: Percentage of absolute reduction in GHG emissions by fiscal year 2020–2021, relative to fiscal year 2005–2006		17%
Departmental GHG emissions in fiscal year 2005–2006, in kilotonnes of CO2 equivalent		90 tonnes
Departmental GHG emissions in the given fiscal year, in kilotonnes of CO2 equivalent	Fiscal year (FY) 2011–2012	-1.8 tonnes
	FY 2012–2013	-1.8 tonnes
	FY 2013–2014	-1.8 tonnes
	FY 2014–2015	-1.8 tonnes
	FY 2015–2016	-1.8 tonnes
	FY 2016–2017	-1.8 tonnes
	FY 2017–2018	-1.8 tonnes
	FY 2018–2019	-1.8 tonnes
	FY 2019–2020	-1.8 tonnes
	FY 2020–2021	-1.8 tonnes
Percent change in departmental GHG emissions from fiscal year 2005–2006 to the end of the given fiscal year.	FY 2011–2012	-2%
	FY 2012–2013	-2%
	FY 2013–2014	-2%
	FY 2014–2015	-2%
	FY 2015–2016	-2%
	FY 2016–2017	-2%
	FY 2017–2018	-2%
	FY 2018–2019	-2%
	FY 2019–2020	-2%
	FY 2020–2021	-2%

Strategies / Comments

1.  Interim target: The Department’s cumulative annual interim target is a 2-percent absolute reduction in GHG emissions annually, relative to the baseline fiscal year of 2005–2006. This represents 11.76-percent of the Department’s overall GHG reduction target. Therefore, by the end of the given fiscal year (the second year of the Federal Sustainable Development Strategy), the Department should have achieved a 4-percent reduction of GHG emissions.
2. Scope: Fleet.
3. Roles and Responsibilities: Director General of Administration, Security and Accommodation is overseeing this target.
4. Key Activities: Replacement and/or disposal of old vehicles.
5. Reporting Requirements: Any project that has the potential to increase or decrease GHG emissions is reported to CIC Assistant Deputy Minister of Corporate Services, after the project has been assessed using the Federal Greenhouse Gas Tracking Protocol—A Common Standard for Federal Operations.
6. Plans for Engagement: Further management meetings among CIC’s Directors General and Regional Directors General.
7. Tools and Resources: Federal Greenhouse Gas Tracking Protocol—A Common Standard for Federal Operations. 

Surplus Electronic and Electrical Equipment Target

8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.

Performance Measure		RPP	DPR
Target Status
Existence of implementation plan for the disposal of all departmentally generated EEE		Yes
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year	Fiscal year (FY) 2011–2012	100%
	FY 2012–2013
	FY 2013–2014

Strategies / Comments

1. The main location is situated at CIC National Headquarters in Ottawa plus six regional offices that manage disposal centrally for a total of seven locations, which would be expressed as 100% (Please note: Departmental locations can be defined as a facility or organizational unit. At CIC we have established the location as an organizational unit—one per region).
2. CIC’s EEE implementation plan includes all of the required elements, as per the mandatory implementation strategies listed in the Greening Government Operations (GGO) targets table. In the spirit of transparency and accountability, our EEE implementation plan can be found on the CIC website.

Printing Unit Reduction Target

8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations and space configuration allow.

Performance Measure		RPP	DPR
Target Status
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow	FY 2011–2012	8:1
	FY 2012–2013	8:1
	FY 2013–2014	8:1

Strategies / Comments

1. Scope: To reduce departmental reporting and simplify tracking of this target, the Department has scoped in all buildings, space configurations and employees to achieve an average ratio of 8:1. While some buildings may have a smaller ratio due to building occupancy or security considerations, on average the Department will meet this target for all employees.
2. Method used for determining number of printing units: Information Technology (IT) Branch undertook a departmental initiative to barcode all new and existing printing units.
3. Method used for determining number of office employees: TBS Population Affiliation Report.
4. Reporting requirements: Director General of Information Management collects printing unit information annually.
5. Roles and responsibilities: Director General of Information Management is target lead.
6. Plans for Engagement: Further management meetings among CIC’s Directors General and Regional Directors General.

Paper Consumption Target

8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–2006 and 2011–2012, and applicable scope.

Performance Measure		RPP	DPR
Target Status
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope		3,156 sheets/ employee in 2010–2011*
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected	FY 2011–2012	-10% 2,840 sheets/employee
	FY 2012–2013	-15% 2,683 sheets/employee
	FY 2013–2014	-20% 2,525 sheets/employee

* This baseline for 2010–2011 has been determined from paper purchases through the Public Works and Government Services Canada (PWGSC) standing offer for paper for the first quarter of fiscal year 2010–2011 (April, May and June of 2010). Therefore, it is a proxy for the entire fiscal year. In subsequent Reports on Plans and Priorities and Departmental Performance Reports, this baseline will be updated to include purchase data from the outstanding three quarters and therefore be more accurate. The following assumptions were made: 1) each package of paper has 500 sheets, and 2) Grand and Toy paper is representative of all paper purchases.

Strategies / Comments

1. Scope: Our Department has elected to include all departmental employees (4,498 employees), instead of just office employees.
2. Method used for determining paper consumption: PWGSC standing offer usage data.
3. Method used for determining number of office employees: TBS Population Affiliation Report.
4. Reporting requirements: Director General of Administration, Security and Accommodation uses PWGSC standing offer information annually.
5. Roles and responsibilities: Director General of Administration, Security and Accommodation is target lead.
6. Plans for engagement: Procurement personnel and acquisition card holders are now required to purchase paper only through PWGSC standing offers. This has been disseminated via central communication and is documented in the procedures manuals available on the website.

Green Meetings Target

8.9 By March 31, 2012, each department will adopt a guide for greening meetings.

Performance Measure	RPP	DPR
Target Status
Presence of a green meeting guide	Yes

Strategies / Comments

1. Scope of the green meeting guide: All departmental or interdepartmental meetings held at our offices with at least 10 participants.
2. Reporting requirement: Our Administration, Security and Accommodation Branch is responsible for creating a strategy to implement the green meeting guide and monitoring its use.
3. Evidence that the green meeting guide has been adopted: None to date (data expected in the next fiscal year).
4. Roles and responsibilities: Director General of Administration, Security and Accommodation Branch is target lead.
5. Key components: Planning, travel/accommodations, procurement/hospitality and tracking/accountability.
6. Opportunities for continuous improvement: It has proven difficult to monitor the use of the guide. CIC has formed a working group to consider monitoring mechanisms to track progress.
7. Mechanisms to evaluate: The effectiveness of the green meeting guide will be evaluated in 2014.
8. Plans for engagement: Departmental policy mandating use, e-mail dissemination, topic for management meetings, green meeting training seminar.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least three SMART (specific, measurable, achievable, realistic and time-bound) green procurement targets to reduce environmental impacts.

Utilize green consolidated procurement instruments for 95% of IT hardware purchases
Performance Measure	RPP	DPR
Target Status
[Enter Performance Measure (Using baseline data if available)]	Not available
Progress against measure in the given fiscal year

Strategies / Comments

• Specific: Refers to specific type of commodity and purchasing mechanism.
• Measurable: Information available from our financial system.
• Achievable: Departmental policy mandating use of PWGSC standing offers.
• Relevant: High volume of IT hardware purchases.
• Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

• Scope: All IT hardware purchases.
• Processes/reporting requirements: Financial database.
• Roles and responsibilities: Manager of IT Procurement is target lead.
• Opportunities for continuous improvement: For select IT hardware not available from PWGSC, the Department will work to ensure that IT hardware purchases incorporate environmental considerations.
• Plans for engagement: E-mail dissemination and meetings with Directors General.

Utilize green consolidated procurement instruments for 80% of IT Professional Services purchases

Performance Measure	RPP	DPR
Target Status
[Enter Performance Measure (Using baseline data if available)]	Not available
Progress against measure in the given fiscal year

Strategies / Comments

• Specific: Refers to specific type of commodity and purchasing mechanism.
• Measurable: Information available from our financial system.
• Achievable: Departmental policy mandating use of PWGSC standing offers.
• Relevant: High volume of Professional Services contracts.
• Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

• Scope: All of the IT Professional Services.
• Processes/reporting requirements: Financial database.
• Roles and responsibilities: Manager of IT Procurement is target lead.
• Opportunities for continuous improvement: For select IT Professional Services not available from PWGSC, the Department will work to ensure that purchases incorporate environmental considerations.
• Plans for engagement: E-mail dissemination and meetings with Directors General.

Use of standardized processes including the encouragement of consolidation of requirements

Performance Measure	RPP	DPR
Target Status
[Enter Performance Measure (Using baseline data if available)]	Not available
Progress against measure in the given fiscal year

Strategies / Comments

Working with technical authorities to encourage planning through regular communication and reporting.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.

Training for select employees. As of April 1, 2011, 95% of materiel managers and procurement personnel (including all PG classified employees, as well as employees and managers identified as a procurement and/or materiel management functional specialist) will receive green procurement training through Canada School of Public Service (CSPS) course C215 or in-house equivalent.
Performance Measure	RPP	DPR
Target Status
Procurement specialists in place	95%
Progress against measure in the given fiscal year

Strategies / Comments

• Procurement specialists will complete the CSPS Green Procurement (C215) course. Administrative assistants have access to in-house equivalent training.
• Reporting requirements: Collect data from CSPS annually; Human Resources maintains an up-to-date list of employees with/needing training.
• Roles and responsibilities: Director General, Administration, Security and Accommodation is target lead.
• Opportunities for continuous improvement: Targeting 100% of employees is difficult due to turnover. However, in future years, acquisition card holders could also be targeted.
• Plans for engagement: E-mail dissemination of policy.

Employee performance evaluations for managers and functional heads of procurement and materiel management. As of April 1, 2012, environmental considerations will be incorporated into the performance evaluations of all functional heads of procurement and materiel management.
Performance Measure	RPP	DPR
Target Status
Procurement specialists in place	100%
Progress against measure in the given fiscal year

Strategies / Comments

• Specific: Achievement level of 100% for all NHQ procurement and contracting specialists.
• Measurable: Information available from in-house Human Resources tracking system.
• Achievable: Departmental policy mandates performance evaluation for all existing and new functional heads of procurement and materiel management include environmental considerations.
• Relevant: Targets all relevant employees.
• Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

• Methodology: Directors General and Directors of PG classified employees and employees identified as a procurement functional specialist (11 in total).
• Reporting requirements: Managers to report to target lead.
• Roles and responsibilities: Director of Administration is target lead.
• Plans for engagement: Inclusion in employee performance management agreements.

Management processes and controls. As of April 1, 2013, management processes and controls relating to procurement will have incorporated environmental considerations.
Performance Measure	RPP	DPR
Target Status
[Enter Performance Measure (Using baseline data if available)]
Progress against measure in the given fiscal year

Strategies / Comments

• Specific: Achievement level of all identified processes and controls.
• Measurable: Existence of baseline list of all formalized management processes and controls.
• Achievable: Dedicated employees responsible for target.
• Relevant: Decision-making authority for purchases decentralized.
• Time-bound: Date established for target implementation and completion.

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