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The following departments were also included in the audit as they play a central role in the delivery of the Government of Canada Information Management Strategy.
Sources of Criteria and Web Link
The objective of this audit was to determine whether SDAs and departments that have a central role are fulfilling the requirements of the IM policy suite, with a particular focus on electronic recordkeeping.
Departments have governance structures in place to effectively support an IM strategy and IM outcomes.
Departments are developing highly skilled workforces to ensure that capacity exists to deliver IM outcomes.
Departments are developing information architecture and processes that respect their IM risks and controls, and operational requirements.
IM tools are developed and implemented that respect appropriate control requirements of the department and of the business users, and are compliant with the information architecture within and across departments.
Recordkeeping practices ensure that information is timely, accurate, and accessible for departments in the delivery of Government of Canada programs and services.
The applicability of the recommendations below to each department is subject to variability. Some departments may not have begun addressing some these recommendations, while others may be closer to implementing a final action required.
Recommendations | SDAs | ||||||||||||||
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CIRB | CEAA | CFGB | CHRC | CICS | FINTRAC | MPCC | NFB | OCFJA | OSGG | PSLRB | ERC | TRC | VRAB | Risk Ranking | |
Legend
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1. SDAs should develop IM plans appropriate to the size and scope of their IM needs, and include measurable performance indicators to be able to monitor the effectiveness of the plans. |
A | A | A | A | A | N/A | A | A | A | A | A | A | A | A | High |
2. SDAs should define information of business value for their organization and develop methods to ensure it is tracked and stored in an effective manner. |
A | N/A | N/A | A | A | N/A | A | A | A | A | A | N/A | A | N/A | High |
3. SDAs should develop strategies to increase the use of enterprise-wide electronic recordkeeping systems within their department. |
A | N/A | N/A | A | A | N/A | A | A | A | A | A | A | A | A | High |
4. SDAs, in collaboration with LAC, should develop formal retention and disposition processes that can be followed by all departmental staff. |
A | A | N/A | A | A | N/A | A | A | A | A | A | N/A | A | A | High |
5. SDAs should perform electronic recordkeeping training needs analyses for departmental staff, and implement actions required. |
A | N/A | N/A | A | A | N/A | A | A | A | A | A | N/A | A | A | Medium |
[1]. The Office of the Comptroller General has not undergone an external assessment of its audit activity at least once in the past five years to confirm its conformance with these standards.
[2]The SDA community, as defined by the Community of Federal Agencies, is broader than that defined by the Policy on Internal Audit