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The original version was signed by
The Honourable Josée Verner
President of the Queen’s Privy Council for Canada Minister of Intergovernmental Affairs and Minister for La Francophonie
SECTION I – OVERVIEW
Agency Head’s Message
Management Representation Statement
Summary Information
Overall Agency Performance
SECTION II – ANALYSIS OF PROGRAM ACTIVITIES BY STRATEGIC OUTCOME
Detailed Analysis of Performance
SECTION III – SUPPLEMENTARY INFORMATION
Organizational Information
Table 1: Comparison of Planned Spending to Actual Spending
(incl.FTE)
Table 2: Resources by Program Activity
Table 3: Voted and Statutory Items
Table 4: Services Received Without Charge
Table 5: Source of Non-Respendable Revenue
Table 5(A): Provincial Contributions Towards CICS’ Budget
Table 6: Resource Requirement by Branch or Sector
Table 7: Unaudited Financial Statements of CICS
SECTION IV – OTHER ITEMS OF INTEREST
Conference Related Statistics
Conferences Served by CICS (1973 to Present)
Conferences by Level in 2007-2008
Conferences Served by CICS–From April 1, 2007 to
March 31, 2008
Conferences Served by Location in 2007-2008
REFERENCES
List of Agency Reports
CICS Reports on Plans and Priorities
CICS Performance Reports
Reports to Governments
First Ministers’ Conferences
Premiers’ Conferences
CONTACT FOR FURTHER INFORMATION
The multilateral intergovernmental conference is a key component of the Canadian federation. It is an instrument for consultation, coordination, negotiation and agreement among federal, provincial and territorial governments.
The Canadian Intergovernmental Conference Secretariat (CICS) was established pursuant to an agreement reached at the May 1973 First Ministers’ Conference. It is an agency of both the federal and provincial governments that provides administrative services for the planning and conduct of senior level federal-provincial-territorial and provincial-territorial conferences held throughout Canada.
The objective of the program is to relieve client departments, in virtually all sectors of government activity, of the numerous technical and administrative tasks associated with the planning and conduct of such conferences, thereby enabling them to concentrate on the substantive issues.
In addition to the increasingly important cost efficiencies and the significant economies of scale, which governments can achieve through the utilization of CICS, the Secretariat also offers the advantages of confidentiality, continuity, neutrality and expertise in the planning and organizing of high level intergovernmental meetings in Canada.
In 2007-2008, the Secretariat provided services to 86 senior level conferences which were held in every region of the country. Included in the above are 4 Premiers, 36 Ministerial and 46 Deputy Ministerial meetings. Of these conferences, 61 were federal-provincial-territorial and 25 were provincial-territorial. The months of June and September were our busiest months in fiscal year 2007-2008 with 17 conferences served in each.
André M. McArdle Secretary |
I submit for tabling in Parliament, the 2007-2008 Departmental Performance Report for the Canadian Intergovernmental Conference Secretariat.
This document has been prepared based on the reporting principles contained in the Performance Reporting Good Practices Handbook 2008.
Mara Indri-Skinner Assistant Secretary |
The Canadian Intergovernmental Conference Secretariat (CICS) was established pursuant to an agreement reached at the May 1973 First Ministers’ Conference and designated a department of the federal government by an Order-in-Council dated November 29, 1973. Its one‑program and one‑activity mandate is to provide administrative services for the planning and conduct of First Ministers, Ministers and Deputy Ministers level federal-provincial-territorial and provincial-territorial conferences. The CICS is an agency of both the federal and provincial governments and, as such, acts as a neutral intergovernmental body. Its budget is supported by both orders of government and its staff includes both federal and provincial public servants. The Secretary reports to all governments annually. The operations are reviewed by federal and provincial senior officials designated by their respective First Ministers. The CICS reports to Parliament through the President of the Queen’s Privy Council for Canada. |
2007-2008 |
||
Planned Spending |
Total Authorities |
Actual Spending |
6.5 |
6.5 |
5.0 |
2007-2008 |
||
Planned |
Actual |
Difference |
36 |
30 |
6 |
Strategic Outcome / Priorities
|
Type | Planned Spending | Actual Spending | Expected Results and Current Status |
Plan, conduct, and serve 110-120 intergovernmental conferences at the most senior levels in response to requests by governments | Ongoing | 6.5 | 5.0 | 86 Senior level intergovernmental conferences were served |
The 2007-2008 fiscal year was one of consolidation and preparation for the Canadian Intergovernmental Conference Secretariat (CICS). Requests for CICS services declined from the level of previous years, with several provincial elections impacting meeting opportunities and sectors reacting to the on-going minority federal government by adopting a ‘wait-and-see’ perspective. Federal-provincial-territorial relations moved into a period where developing significant new initiatives would require majority support before they could be planned, funded and executed, in many cases. Parties to these meetings instead took the time to analyze and develop their own practices, and to frame their status within the political environment. CICS took advantage of the lower number of conferences during the year, to study means of cost optimalization, to review operating procedures and implement and document best practices, and to cross-train employees for the purpose of risk mitigation. Also noteworthy, the Secretariat was able to reduce total operating costs, as compared to the previous fiscal year. Conference Highlights: CICS provided its services to eighty-six senior level intergovernmental conferences in 2007-2008. Of these meetings, four were held at the level of Premiers and Territorial Leaders, and these meetings require significantly more effort than standard, in terms of planning and execution:
Number of Conferences Served: While there was a decrease in the number of meetings from the 115 served in 2006-2007, the number of Premiers level conferences doubled in 2007-2008 from two to four. Of the many conferences served, 42 percent where at the Ministerial level and 53 percent were at the Deputy Ministerial level. For further performance statistics on conferences, the reader is encouraged to review SECTION IV – Other Items of Interest – Conference Related Statistics. |
Human Resource Management
Many of the broader trends affecting the Public Service in general began to be felt at the agency. The Secretariat experienced significant personnel turnover and departures during the fiscal year 2007-2008, with employees retiring and others being lured to larger departments in terms of career progression.
To resolve some of the challenges associated with recruitment and retention, and in order to identify its current and future human resources requirements, the Secretariat developed its first Integrated Business and Human Resources Plan for 2007-2010.
Detailed Analysis of Performance
Program Activity Description:
Provision of expert, impartial support services for the planning and conduct of First Ministers, Ministers and Deputy Ministers level federal-provincial-territorial and provincial-territorial conferences.Total Financial Resources for the Agency ($ millions)
2007-2008
Planned Spending | Total Authorities | Actual Spending |
6.5 | 6.5 | 5.0 |
Human Resources
2007-2008
Planned Spending | Total Authorities | Actual Spending |
36 | 36 | 30 |
CICS assesses achievement of its one-program/one-activity commitments through several performance indicators:
Letters of Appreciation:
While there are no formal performance indicators yet in place to gather this information, appreciation letters are often received from our clients. Of those received, we have chosen the following extracts:
“I am impressed by the professional and efficient manner in which the Secretariat provides invaluable conference support services. Please be assured that my colleagues and I appreciate your efforts and the efforts of your dedicated staff.”
The Honourable Robert Ghiz Premier of Prince Edward Island |
“An event of this magnitude is quite an undertaking and the support provided by the Canadian Intergovernmental Conference Secretariat is invaluable. The success of this meeting is a testament to the professionalism and capabilities of you and your staff.”
William J. S. Elliott Associate Deputy Minister Public Safety and Emergency Preparedness Canada |
“In relation to the organization of the conference, the Eastern Canadian Premiers’ Secretariat wishes to commend your staff who worked tirelessly in the planning and execution of the 31st Conference of the New England Governors and Eastern Canadian Premiers.”
Don Osmond Co-Secretary to the NEG-ECP The Conference of the New England Governors and the Eastern Canadian Premiers |
“We just wanted to say thank you for all the hard work that you and the rest of the CICS team did on our behalf to support the 2007 Northern Development Ministers’ Forum here in Ottawa. Everything went so smoothly due to your great logistical organization and planning ahead.”
Suha Taissi Indian Northern Affairs Canada |
Number of Conferences that CICS was able to respond to in 2007-2008
In 2007-2008, CICS was able to serve all senior level federal-provincial-territorial and provincial-territorial meetings requested by our clients.
Number of Conferences Served by Non-Conference support personnel in CICS
Of the 86 conferences served in 2007-2008, one was served entirely by non-conference personnel (individuals employed in other sectors of the Secretariat but also trained to serve conferences). These individuals are called upon to assist Conference Services at specific times of the year when demand for CICS services reaches a peak period.SECTION III – SUPPLEMENTARY INFORMATION
The CICS is an agency of both the federal and provincial governments and, as such, acts as a neutral intergovernmental body. Its budget is supported by both orders of government and its staff includes both federal and provincial public servants. The Secretary reports to all governments annually. The operations are reviewed by federal and provincial senior officials designated by their respective First Ministers. The CICS reports to Parliament through the President of the Queen’s Privy Council for Canada.
|
CICS services include pre-conference planning and coordination; the set-up of conference site facilities; secretaryship; interpretation; the translation, printing, distribution and control of documents; media relations; security; and the provision of technical equipment and secretarial and technical assistance which includes informatics.
In addition to the above conference services which are available anywhere in Canada, a document archives is maintained by the Secretariat for the use of governments. The Secretariat also has its world wide web site containing not only pertinent information on the organization and its activities, but most importantly, conference communiqués released immediately after the close of major conferences we serve.
Net cost of Agency
2005-2006 Actual |
2006-2007 Actual |
2007-2008 |
||||
Main Estimates |
Planned Spending |
Total Authorities |
Actual |
|||
Canadian Intergovernmental Conference Secretariat | 5.4 | 5.4 | 6.5 | 6.5 | 6.5 | 5.0 |
Less: Non-Respendable revenue | 1.1 | 1.2 | 1.2 | 1.2 | 1.2 | 1.1 |
Plus: Cost of services received without charge | 0.5 | 0.6 | 0.6 | 0.6 | 0.6 | 0.6 |
Net cost of Agency |
4.8 | 4.8 | 5.9 | 5.9 | 5.9 | 4.5 |
Full Time Equivalents | 31 | 32 | 36 | 36 | 36 | 30 |
Table 2: Resources by Program Activity
($ millions)
2007-2008 |
||||
Budgetary |
||||
Program Activity |
Operating |
Total: Gross Budgetary Expenditures | Less: Respendable Revenue | Total: Net Budgetary Expenditure |
Canadian Intergovernmental Conference Secretariat | ||||
Main Estimates | 6.5 | 6.5 | 1.2 | 5.3 |
Planned Spending | 6.5 | 6.5 | 1.2 | 5.3 |
Total Authorities | 6.5 | 6.5 | 1.2 | 5.3 |
Actual Spending | 5.0 | 5.0 | 1.1 | 3.9 |
Table 3: Voted and Statutory Items
($ millions)
2007-2008 |
|||||
Vote or Statutory Item |
Canadian Intergovernmental Conference Secretariat |
Main Estimates |
Planned Spending |
Total Authorities |
Total Actuals |
5 | Operating expenditures | 6.0 | 6.0 | 6.0 | 4.6 |
(S) | Contributions to employee benefit plans | 0.5 | 0.5 | 0.5 | 0.4 |
Total | 6.5 | 6.5 | 6.5 | 5.0 |
Table 4: Services Received Without Charge
($ millions)
2007-2008 |
|
Accommodation provided by Public Works and Government Services Canada | 0.4 |
Contributions covering employers’ share of employees’ insurance premiums and expenditures paid by Treasury Board of Canada Secretariat (excluding revolving funds). Employer’s contribution to employees’ insured benefits plans and associated expenditures paid by TBS | 0.2 |
Total 2007-2008 Services received without charge | 0.6 |
Table 5: Source of Non-Respendable Revenue
($ millions)Actual 2005-2006 | Actual 2006-2007 |
2007-2008 |
||||
Main Estimates | Planned Revenue | Total Authorities |
Actual |
|||
Canadian Intergovernmental Conference Secretariat | ||||||
Transfer payments from other governments (See Table 5a) | 1.1 | 1.2 | 1.2 | 1.2 | 1.2 | 1.1 |
Miscellaneous Revenues | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 |
Total | 1.1 | 1.2 | 1.2 | 1.2 | 1.2 | 1.1 |
Table 5(A): Provincial Contributions Towards CICS’ Budget
Table 6: Resource Requirement by Branch or Sector
($ millions)Canadian Intergovernmental Conference Secretariat |
Main Estimates |
Total Planned Spending |
Total Authorities |
Actual |
Executive Branch | 0.3 | 0.3 | 0.3 | 0.3 |
Conference Services | 4.7 | 4.7 | 4.7 | 3.4 |
Information Services | 0.9 | 0.9 | 0.9 | 0.7 |
Corporate Services | 0.6 | 0.6 | 0.6 | 0.6 |
Total | 6.5 | 6.5 | 6.5 | 5.0 |
Table 7: Unaudited Financial Statements of CICS
Unaudited Financial Statements of
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT |
Year ended March 31, 2008
Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2008 and all information contained in this report rests with the Canadian Intergovernmental Conference Secretariat (CICS) management. For the purpose of this document, CICS will be referred to as the Agency.
These financial statements have been prepared by management in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.
Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management’s best estimates and judgment and gives due consideration to materiality. To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Agency’s financial transactions. Financial information submitted to the Public Accounts of Canada and included in the Departmental Performance Report is consistent with these financial statements.
Management maintains a system of financial management and internal control designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are in accordance with the Financial Administration Act, are executed in accordance with prescribed regulations, within Parliamentary authorities, and are properly recorded to maintain accountability of Government funds. Management also seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff, by organizational arrangements that provide appropriate division of responsibility, and by communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the Agency.
The financial statements of the Agency have not been audited.
André M. McArdle, Secretary | Mara Indri-Skinner | |
Ottawa, Canada | Assistant Secretary and | |
August 8, 2008 | Senior Financial Office | |
Ottawa, Canada | ||
August 8, 2008 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Statement of Operations (unaudited)
For the Year ended March 31, 2008
($ Dollars)
2008 | 2007 |
Expenses | |||
Salaries and employee benefits | $2,707,861 | $2,711,483 | |
Transportation and communication | 1,070,404 | 1,033,289 | |
Rentals | 929,224 | 1,064,172 | |
Professional and special services | 701,883 | 731,427 | |
Amortization of tangible capital assets | 142,094 | 141,464 | |
Utilities, materials and supplies | 70,903 | 109,509 | |
Repairs and upkeep | 106,978 | 91,165 | |
Information | 23,848 | 37,748 | |
Gain (loss) on disposal of tangible capital assets |
1,200 | 23,848 | |
Miscellaneous | 0 | 8 |
Total Expenses | $5,730,547 | $5,907,628 |
Revenue | |||
Provincial contributions | $1,113,900 | $1,168,800 | |
Miscellaneous revenue | 207 | 416 |
Total | $1,114,107 | $1,169,216 |
Net Cost of Operations | $4,616,412 | $4,738,412 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Statement of Financial Position (unaudited)
As at March 31, 2008
($ Dollars)
2008 | 2007 |
Assets | |||
Financial Assets | |||
Accounts receivable and advances (Note 4) |
$311,940 | $234,192 | |
Non-Financial Assets | |||
Tangible capital assets (Note 5) | 478,488 | 500,315 |
Total | $500,315 | $398,446 |
Liabilities | |||
Accounts Payable and accrued liabilities (Note 6) |
$374,666 | $461,089 | |
Vacation and compensatory leave | 95,874 | 93,153 | |
Employee severance benefits (Note 7) | 307,522 | 294,563 |
Total Liabilities | $778,062 | $848,805 |
Equity of Canada | ($299,574) | ($348,490) |
Total | $478,488 | $500,315 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Statement of Equity of Canada (unaudited)
For the Year ended March 31, 2008
($ Dollars)
2008 | 2007 |
Equity of Canada, beginning of year | ($384,490) | ($486,187) | |
Net cost of operations | (4,616,440) | (4,738,412) | |
Current year appropriations used (Note 3b) | 5,024,212 | 5,282,532 | |
Revenue not available for spending | (1,114,107) | (1,169,216) | |
Change in net position in the Consolidated Revenue Fund (Note 3c) | 163,339 | (188,863) | |
Services provided without charge by other government departments (Note 8) | 591,912 | 573,930 |
Equity of Canada, end of year | ($299,574) | ($348,490) |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Statement of Cash Flows (unaudited)
For the Year ended March 31, 2008
($ Dollars)
2008 | 2007 |
Operating activities | |||
Net Cost of Operations | $4,616,440 | $4,738,412 | |
Non-cash items: | |||
Amortization of tangible capital assets | (142,094) | (141,464) | |
Gain (loss) on disposal of tangible capital assets |
0 | (1,263) | |
Services provided without charge by other government departments |
(591,912) | (573,930) | |
Variations in statement of Financial Position | |||
Decrease in accounts payable and accrued liabilities |
86,424 | 66,739 | |
Increase in accounts receivables and advances |
77,748 | 122,371 | |
Increase in vacation pay and compensatory leave |
(2,721) | (6,355) | |
Employee severance benefits | (12,960) | (24,556) |
Cash Used by Operating Transactions | $4,030,925 | $4,179,954 | |
Capital investment activities | |||
Acquisition of tangible capital assets | 42,519 | 122,225 | |
Financing activities |
Net Cash Provided by Government of Canada | $4,073,444 | $4,302,179 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Notes to the Financial Statements
For the Year Ended March 31, 2008
1. Authority and objectives
The Canadian Intergovernmental Conference Secretariat (CICS) was designated an Agency within the Government of Canada in November 1973, by an Order-in-Council. The Secretariat is an Agency of the Federal and Provincial governments. The Agency is named in Section II of the Financial Administration Act and reports to Parliament through the President of the Queen's Privy Council for Canada.
The mandate of the Agency is to excel in the planning, conduct and serving of senior intergovernmental conferences. The objective of the program is to relieve client departments, in virtually all sectors of government activity, of the numerous technical and administrative tasks associated with the planning and conduct of such conferences, thereby enabling them to concentrate on the substantive issues. The Agency not only provides services to the federal-provincial-territorial meetings, but as well to provincial-territorial conferences.
2. Summary of Significant Accounting Policies
The financial statements have been prepared in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.
Significant accounting policies are as follows:
(a) Parliamentary appropriations:
The Agency is financed by the Government of Canada through Parliamentary appropriations. Appropriations provided to the Agency do not parallel financial canadian reporting according to generally accepted accounting principles since appropriations are primarily based on cash flow requirements. Consequently, items recognized in the statement of operations and the statement of financial
position are not necessarily the same as those provided through appropriations from Parliament. Note 3 provides a high-level reconciliation between the bases of reporting.
(b) Net Cash Provided by Government:
The Agency operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the Agency is deposited to the CRF and all cash disbursements made by the Agency are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between
departments of the federal government.
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Notes to the Financial Statements
(c) Change in net position in the Consolidated Revenue Fund (CRF):
The net change in the CRF is the difference between the net cash provided by Government and appropriations used in a year, excluding the amount of non-respendable revenue recorded by the Agency. It results from timing differences between when a transaction affects appropriations and when it is processed through the CRF.
(d) Revenues:
Revenue relating to the provincial support of the operations of the Agency is recognized in the period in which the funds are received.
Other revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.
(e) Expenses:
Expenses are recorded on the accrual basis.
Vacation pay and compensatory leave are expensed as the benefits accrue to employees under their respective terms of employment.
Services provided without charge by other government departments for accommodation, the employer's contribution to the health and dental insurance plans are recorded as operating expenses at their estimated cost.
(f) Employee future benefits:
i. Pension benefits: Eligible employees participate in the Public Service Superannuation Pension Plan, a multiemployer plan administered by the Government of Canada. The Agency's contributions to the Plan are charged to expenses in the year incurred and represent the total departmental obligation to the Plan. Current legislation does not require the Agency to make contributions for any actuarial deficiencies of the Plan.
ii. Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment. These benefits are accrued as employees render the services necessary to earn them. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Notes to the Financial Statements
(g) Accounts and advances receivable:
These are stated at amounts expected to be ultimately realized; a provision is made for receivables where recovery is considered uncertain.
(h) Tangible capital assets:
All tangible capital assets having an initial cost of $2,000 or more are recorded at their acquisition cost. The Agency does not capitalize intangibles, works of arts and historical treasures that have cultural, aesthetic or historical value, assets located on Indian reserves and museum collections.
Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:
Furniture, furnishings and office equipment | 5 years |
Informatics hardware | 3 years |
(i) Contingent liabilities:
Contingent liabilities are potential liabilities which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be
reasonably estimated, the contingency is disclosed in the notes to the financial statements.
(j) Measurement uncertainty:
The preparation of these financial statements in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of
preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments
become necessary, they are recorded in the financial statements in the year they become known.
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
3. Parliamentary Appropriations
The Agency receives most of its funding through annual Parliamentary appropriations. Items recognized in the statement of operations and the statement of financial position in one year may be funded through Parliamentary appropriations in prior, current or future years. Accordingly, the Agency has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:
(a) Reconciliation of net cost of operations to current year appropriations used: |
($ Dollars)
2008 | 2007 |
Net cost of operations | $4,616,440 | $4,738,412 | |
Adjustments for items affecting net costs of operations but not affecting appropriations: | |||
Add (Less): | |||
Services provided without charge by other government departments |
(591,912) | (573,930) | |
Amortization of tangible capital assets | (142,094) | (141,464) | |
Revenue not available for spending | 1,114,107 | 1,169,216 | |
(Loss) gain on disposal of tangible capital assets |
0 | (1,263) | |
Vacation pay and compensatory leave | (2,721) | (6,355) | |
Employee Severance Benefits | (12,959) | (24,556) | |
Other | 832 | 247 | |
Sub-Total | $4,981,693 | $5,160,307 |
Adjustments for items not affecting net cost of operations but affecting appropriations: | |||
Add (Less): Acquisitions of tangible capital assets | 42,519 | 122,225 |
Current year appropriation used | $5,024,212 | $5,282,532 |
(b) Appropriations provided and used: | ($ Dollars) |
2008 | 2007 |
Vote 5 - Operating expenditures | $6,389,080 | $6,098,000 | |
Statutory amounts | 376,846 | 352,013 | |
Less: Lapsed appropriations: Operating | (1,741,714) | (1,167,481) |
Current year appropriation used | $5,024,212 | $5,282,532 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
(c) Reconciliation of net cash provided by Government to current year appropriations used: | ($ Dollars) |
2008 | 2007 |
Net cash provided by Government | $4,073,444 | $4,302,179 | |
Revenue not available for spending | 1,114,107 | 1,169,216 |
Sub-Total | $5,187,551 | $5,471,395 |
Change in net position in the Consolidated Revenue Fund | |||
Increase (decrease) in accounts receivable and advances |
($77,748) | ($122,371) | |
Increase (decrease) in accounts payable and accrued liabilities |
(86,423) | (66,739) | |
Other adjustments | 832 | 247 |
Sub-Total | ($163,339) | ( | $188,863) |
Current year appropriations used | $5,024,212 | $5,282,532 |
($ Dollars)
Receivables and advances | 2008 | 2007 |
Receivables from other Federal Government departments and agencies | $202,254 | $127,932 | |
Receivables from external parties | 97,086 | 95,000 | |
Employee advances | 12,600 | 11,800 |
Total | $311,940 | $234,192 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
5. Tangible Capital Assets
($ Dollars)
Cost | Balance April 1, 2007 | Additions | Disposals | 2008 | 2007 |
Furniture, Furnishings and Office Equipment | $235,746 | $7,319 | $105,054 | $138,011 | $235,746 | |||||
Informatics Hardware | 905,513 | 35,200 | 711,511 | 229,202 | 905,513 |
Total Cost | $1,141,259 | $42,519 | $816,565 | $367,213 | $1,141,259 |
($ Dollars)
Accumulated Amortization | Balance April 1, 2007 | Amortization | Disposals | 2008 | 2007 |
Furniture, Furnishings and Office Equipment |
$141,977
|
$51,041
|
$105,054
|
$87,964
|
$141,977
|
|||||
Informatics Hardware |
733,159
|
91,053
|
711,511
|
112,701
|
733,159
|
Total Amortization | $875,136 | $142,094 | $816,565 | $200,665 | $875,136 |
($ Dollars)
Net Book Value | 2008 | 2007 |
Furniture, Furnishings and Office Equipment | $50,047 | $93,769 | |
Informatics Hardware | 116,501 | 172,354 |
Total Net Book Value | $166,548 | $266,123 |
Amortization expenses for the year ended March 31, 2008 amounted to $142,094 ($141,464 for 2006-2007). Note that an adjustment made in 2007-2008 sees Tangible Assets at cost and accumulated amortization on those assets fully amortized at the beginning of the year removed from the tables. This adjustment reduces assets at cost and accumulated amortization by $648,397 each, while the net book value of these assets is unchanged by this adjustment.
6. Accounts Payable
($ Dollars)
Accounts Payable | 2008 | 2007 |
Ongoing - external parties | $236,307 | $168,956 | |
Salaries and wages | 85,262 | 113,038 | |
Other government departments and agencies | 53,097 | 179,095 |
Total | $374,666 | $461,089 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
7. Employee Benefits
(a) Pension benefits: The Agency's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plans benefits and they are indexed to inflation.
Both the employees and the Agency contribute to the cost of the Plan. The 2007-08 expense amounts to $376,848 ($352,013 in 2006-07), which represents approximately 2.1 times the contributions by employees.
The Agency's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
(b) Severance benefits: The Agency provides severance benefits to its employees based on eligibility, years of service and final salary. These severance benefits are not pre-funded. Benefits will be paid from future appropriations. Information about the severance benefits, measured as at March 31, is as follows:
($ Dollars)
2008 | 2007 |
Accrued benefit obligation, beginning of year | $294,563 | $270,007 | |
Expense for the year | 78,329 | 24,556 | |
Benefits paid during the year | (65,369) | 0 | |
Accrued benefit obligation, end of year | $307,523 | $294,563 |
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
8. Related party transactions
The Agency is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations. The Agency enters into transactions with these entities in the normal course of business and on normal trade terms. Also, during the year, the Agency received services which were obtained without charge from other Government departments as presented in part (a).
(a) Services provided without charge:
During the year, the Agency received without charge from other government departments, accommodation and the employer's contribution to the health and dental insurance plans. These services without charge have been recognized in the Agency's Statement of Operations as follows:
($ Dollars)
2008 | 2007 |
Accommodation | $416,312 | $373,130 | |
Employer's contribution to the health and dental insurance plans | 175,600 | 200,800 |
Total | $591,912 | $573,930 |
The Government has structured some of its administrative activities for efficiency and cost-effectiveness purposes so that one department performs these on behalf of all without charge. The costs of these services, which include payroll and cheque issuance services provided by Public Works and Government Services Canada are not included as an expense in the Secretariat's Statement of Operations.
(b) Payables and receivables at year-end with related parties:
($ Dollars)
2008 | 2007 |
Account receivables with other government departments and agencies | $202,254 | $127,392 | |
Accounts payable to other government departments and agencies | $53,097 | $179,096 |
The number of conferences served by the Secretariat in the 2007-2008 fiscal year was 86. With this total CICS has maintained an average of over 100 conferences served for the last eight years.
The Secretariat provided services in 2007-2008 to 4 meetings (5% of total served) at the Premiers’ and Territorial Leaders’ level. CICS also provided its support to 36 Ministerial conferences (representing 42% of all meetings served in 2007-2008) and to 46 Deputy Ministerial conferences (53%).
As can be seen from the following table, the most active sectors in terms of number of conferences were Human Resources and Social Services including Labour, as well as Justice, which met 9 times in 2007-2008 followed closely by Health with 8 conferences and Natural Resources meeting 7 times in 2007-2008.
On a regional basis, in 2007-2008, CICS served 37 meetings in Western Canada (43% of the total), 12 meetings in Atlantic Canada (14%), 23 and 9 conferences in Ontario and Quebec respectively (which includes the National Capital Region) (37%) and 5 meetings in the territories (6%).
CICS Reports on Plans and Priorities
2008-2009 http://www.scics.gc.ca/pubs/rpp2008-2009_e.pdf
2007-2008 http://www.scics.gc.ca/pubs/rpp2007-2008_E.pdf
2006-2007 http://www.scics.gc.ca/pubs/rpp2006-2007_e.pdf
2005-2006 http://www.scics.gc.ca/pubs/rpp05_06_e.pdf
2004-2005 http://www.scics.gc.ca/pubs/rpp_e04_05.pdf
2003-2004 http://www.scics.gc.ca/pubs/estimate_2003_2004_e.pdf
2006-2007 http://www.scics.gc.ca/pubs/dpr2006-2007_e.pdf
2005-2006 http://www.scics.gc.ca/pubs/dpr2005-2006_e.pdf
2004-2005 http://www.scics.gc.ca/pubs/dpr2004-2005_e.pdf
2003-2004 http://www.scics.gc.ca/pubs/2003e_perfor.pdf
2002-2003 http://www.scics.gc.ca/pubs/2002e_perfor.pdf
2007-2008 http://www.scics.gc.ca/pubs/rep_gov_2007_08_e.pdf
2006-2007 http://www.scics.gc.ca/pubs/rep_gov_2006_07_e.pdf
2005-2006 http://www.scics.gc.ca/pubs/rep_gov_2005_06_e.pdf
2004-2005 http://www.scics.gc.ca/pubs/rep_gov_2004_05_e.pdf
2003-2004 http://www.scics.gc.ca/pubs/rep_gov_2003_04_e.pdf
1906-2004 http://www.scics.gc.ca/pubs/fmp_e.pdf
1887-2002 http://www.scics.gc.ca/pubs/premiers_report_e.pdf
Addendum http://www.scics.gc.ca/pubs/premiers_addendum2003_e.pdf
Contact for further information
Mara Indri-Skinner