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2012-13
Report on Plans and Priorities



Canadian Grain Commission





Supplementary Information (Tables)





Table of Contents




Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Green Procurement Reporting For Departments and Agencies Not Bound by the Federal Sustainable Development Act


Mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement, as applicable to departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act, should be reported here1.
Performance Measure RPP DPR
Policy Implementation Status Status will be assessed in the 2012-13 DPR

Targets / Strategies / Comments

  1. Approach: Investigating and incorporating opportunities for green procurement continues to be an ongoing process at the CGC. The CGC's Chief Financial Officer is responsible for addressing all aspects of the Policy on Green Procurement.
  2. Management Processes and Controls: The CGC follows the procurement process established by Public Works and Government Services Canada (PWGSC). Internal strategies for green procurement related to printers and printer maintenance, asset management, and green procurement training were adopted in April, 2010.
  3. Setting Targets: The CGC's green procurement targets are consistent with the overall objectives of value for money in procurement. The following targets have been established:
    1. Reduce the total number of printers by April, 2015 to increase the ratio of printers to FTEs from 1:1.5 to 1:5
    2. Replace obsolete printers with duplex printers
  4. Meeting Targets: To be assessed in the 2012-13 Departmental Performance Report.
  5. Training: All existing CGC functional specialist staff and acquisition card holders have taken Canada School of Public Service (CSPS) Course C215. All new functional specialist staff will take CSPS Course C215 or be provided with in-house training/information sessions within three months of being hired.
  6. Performance Evaluation: The Head, Procurement, Contracting, and Materiel Management has an objective included in his performance management agreement to ensure environmental considerations are taken into account in all procurement activities.

Notes:

  • 1 Alternatively, departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act (FSDA) can follow the approach required of FSDA departments for green procurement by setting and reporting on green procurement targets as specified in the "Green Procurement Targets" section in the above table.



Sources of Respendable Revenue

Respendable Revenue


Program Activity1 ($ thousands)
Forecast
Revenue
2011-122		 Planned
Revenue
2012-133		 Planned
Revenue
2013-14		 Planned
Revenue
2014-15
Quality Assurance Program (RF) 26,421 26,514 26,514 26,514
Quantity Assurance Program (RF) 10,568 10,666 10,666 10,666
Producer Protection Program (RF) 755 446 446 446
Total Respendable Revenue 37,744 37,626 37,626 37,626

Notes:

  • 1 (RF) represents Revolving Fund activities.

  • 2 2011-12 forecasted revenue is based on the forecasted fee revenue generated from handling of 50 million tonnes of grain.

  • 3 2012-13 planned revenue differs from Main Estimates because planned revenue includes projected revenue earned through fees of approximately $37.63 million based on forecasted fee revenues from inspecting and weighing 50.6 million tonnes of grain. Main Estimates reflects the authority limit of respendable revenue for 2012-13 of $42.88 million. The CGC has authority to respend all of its revenue earned.



Summary of Capital Spending by Program Activity


Program Activity1 ($ thousands)
Forecast
Spending
2011-12		 Planned
Spending
2012-132		 Planned
Spending
2013-143		 Planned
Spending
2014-154
Quality Assurance Program 732 542 486 486
Quantity Assurance Program 118 88 79 79
Grain Quality Research Program 392 290 260 260
Producer Protection Program 166 123 110 110
Internal Services 555 411 368 368
Total 1,963 1,454 1,303 1,303

Notes:

  • 1 The Quality Assurance, Quantity Assurance, and Producer Protection Program Activities include Revolving Fund activities.

  • 2 Planned capital spending for 2012-13 reflects plans to acquire capital on a mission critical basis. Spending is being directed to support operations in order to maintain the successful delivery of our strategic outcome and program activities.

  • 3 Planned capital spending shown in 2013-14 is reflective of approved authorities to date only and is not reflective of total capital requirements. Amounts include consideration that the revolving fund will be responsible for supporting capital expenditures. This differs from amounts shown in our authority for capital which includes only appropriations.

  • 3 Planned capital spending shown in 2014-15 is reflective of approved authorities to date only and is not reflective of total capital requirements. Amounts include consideration that the revolving fund will be responsible for supporting capital expenditures. This differs from amounts shown in our authority for capital which includes only appropriations.



Upcoming Internal Audits and Evaluations over the next three fiscal years

All upcoming Internal Audits over the next three fiscal years

The CGC's Internal Audit activity is completing its second year of operation in 2011-12. In the fourth quarter of 2011-12, the first three-year risk-based audit plan is being prepared for approval by the Departmental Audit Committee and Chief Commissioner. The current one-year risk based audit plan includes the following upcoming audits:


Name of Internal Audit Internal Audit Type Status Expected Completion Date
Grain Research Laboratory – Administration Assurance In progress First Quarter 2012-13
Human Resources – Overtime Process Assurance In progress First Quarter 2012-13
Executive – Values and Ethics Code Advisory In progress First Quarter 2012-13
Industry Services – Invoicing Process Assurance Planned Second Quarter 2012-13
Grain Research Laboratory – Breeder Line Testing Assurance Planned Second Quarter 2012-13
Finance – Policy on Internal Control Advisory/Assurance (varies by phase) In progress Fourth Quarter 2012-13
Finance – Financial System Renewal Advisory/Assurance (varies by phase) In progress Fourth Quarter 2013-14

All upcoming Evaluations over the next three fiscal years

The CGC is in the process of establishing a Program Evaluation function, reporting to the Chief Audit Executive, that aligns with the Treasury Board Policy on Evaluation. Commencing a risk-based Evaluation Plan continues to be deferred due to other priorities within the CGC. During the current and next two years, the focus is on enhancing Performance Measurement Strategies to support existing and new program activities, establishing baseline measurements, and developing data sources. Completion of those activities strongly supports the future benefits from the Evaluation function.


Name of Evaluation Program Activity Status Expected Completion Date
TBD TBD N/A N/A


User Fees


User Fee: The CGC plans to amend the existing regulatory user fees for Inward Inspection, Outward Inspection, Inward Weighing, Outward Weighing, Registration and Cancellation, Licensing, Producer Cars, and Grade Certificates.
Fee Type Regulatory (R)
Fee-setting Authority Canada Grain Act and Schedule 1 to the Canada Grain Regulations
Reason for Planned Introduction of or Amendment to Fee To develop a user fee structure and funding mechanism that eliminates annual ad hoc funding and to develop fair and consistent user fees, service standards and performance measures for CGC services.
Effective Date of Planned Change Amended fees are planned to take effect in the 2013-14 fiscal year.
Consultation and Review Process Planned

The CGC conducted consultations in two phases. In the first phase, held from December 2010 – January 2011, the CGC released a User Fees Consultation Document and held information sessions across Canada. In the second phase, (March, 2011), the CGC released a schedule of individual fees as a part of pre-proposal notification. This was followed by a 30 day official complaint period. It is planned that in 2012 the Minister of AAF will table user fees proposals into both houses of parliament as per the User Fees Act. The CGC also plans to pre-publish the user fees proposal in the Canada Gazette, Part I for further stakeholder comment. The CGC will be establishing a review cycle that will repeat every five years. Issues may also be addressed outside the review cycle as warranted.

Further information on the CGC's User Fee Consultation process is available at: http://www.grainscanada.gc.ca/consultations/consultation-eng.htm


User Fee: The CGC plans to amend the existing non-regulatory user fees for other inspection services and market support documentation.
Fee Type Other Products and Services (O)
Fee-setting Authority Canada Grain Act
Reason for Planned Introduction of or Amendment to Fee To develop a user fee structure and funding mechanism that eliminates annual ad hoc funding and to develop fair and consistent user fees, service standards and performance measures for CGC services.
Effective Date of Planned Change Amended fees are planned to take effect in the 2013-14 fiscal year.
Consultation and Review Process Planned

The CGC conducted consultations in two phases. In the first phase held from December 2010 – January 2011, the CGC released a User Fees Consultation Document and held information sessions across Canada. In the second phase (March, 2011), the CGC released a schedule of individual fees as a part of pre-proposal notification. This was followed by a 30 day official complaint period. It is planned that in 2012 the Minister of AAF will table user fees proposals into both houses of parliament as per the User Fees Act. The CGC also plans to pre-publish the user fees proposal in the Canada Gazette, Part I for further stakeholder comment. The CGC will be establishing a review cycle that will repeat every five years. Issues may also be addressed outside the review cycle as warranted.

Further information on the CGC's User Fee Consultation process is available at: http://www.grainscanada.gc.ca/consultations/consultation-eng.htm