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2012-13
Report on Plans and Priorities



Courts Administration Service





Supplementary Information (Tables)





Table of Contents




Greening Government Operations (GGO)

Green Procurement Reporting For Departments and Agencies Not Bound by the Federal Sustainable Development Act


Canada School of the Public Service Green Procurement course 215 for CAS Personnel
Performance Measure RPP DPR
Target Status  
% of Contracting and Material Management Staff 100%  
% of Contract Review Committee Members 100%  
% of key acquisition cardholders 75%  

Strategies / Comments

Approach: The DG, Finance and Contracting for the Courts Administration Service will play a co-ordination role for initiatives related to green procurement in collaboration with key internal stakeholders in the Judicial, Registry and Corporate Services Branches. CAS will enhance its efforts with respect to green procurement by setting specific targets in its 2012‑13 Report on Plans and Priorities.

  1. In 2011-12, all Contracting and Materiel Management Staff were trained on Green Procurement. Any new personnel in that section will be expected to successfully complete the course within 6 months of being hired.

  2. CAS will require that 100% of the members of the Contract Review Committee, as well as 75% of all key acquisition cardholders, successfully complete CSPS Course 215 on Green Procurement. Green procurement training will also be required for new acquisition cardholders as these cards are issued to employees.



Performance Evaluations
Performance Measure RPP DPR
Target Status  
Green Procurement policy objectives integrated into the performance evaluation for all Contracting and Materiel Management employees. 100%  

Strategies / Comments

In 2012-2013, environmental considerations will be incorporated into the performance appraisal of the employees of the Contracting and Materiel Management section. Procurement process controls will also be closely monitored and assessed to determine level of for compliance.



Procurement Processes and Controls
Performance Measure RPP DPR
Target Status  
% of paper used containing recycled fibres 100%  
% Implementation of duplex default printing, where possible 100%  
% Use of recycled toner cartridges (black toner) 100%  

Strategies / Comments

In light of CAS' requirements, CAS relies heavily on the use of pre-established Supply Arrangements and Standing Offers that have been prepared by PWGSC for the vast majority of its goods procurements.

  1. All paper used in printing/copying contains recycled fibres as of 2010-11.

  2. Where possible, all printers, including those networked and local desktops, will have duplexing capabilities and this shall be the default setting.

  3. All contract documents will incorporate standard green procurement clauses indicating the need to be mindful of environmental considerations in the performance of the work requested.

  4. A Green Procurement Checklist will be developed for use by the Contract Review Committee to monitor the Green Procurement considerations.

CAS also anticipates a reduction in paper consumption through the implementation of e-filing and digital recording solutions however, these multi-year projects require a substantial investment of resources.



Sources of Respendable and Non-Respendable Revenue

Non-Respendable Revenue


Program Activity ($ millions)
Forecast
Revenue
2011-12		 Planned
Revenue
2012-13		 Planned
Revenue
2013-14		 Planned
Revenue
2014-15
Provide Registry Service
Services Fee 1.5 1.5 1.5 1.5
Court Fines 1.0 5.5 5.5 5.5
Miscellaneous Non-tax Revenues 1.2 1.2 1.2 1.2
Total Non-respendable Revenue 3.8 8.2 8.2 8.2

  1. At the Courts, Administration Service (CAS), non-respendable revenues consist primarily of fees levied for filing documents within the registries and for sales of photocopies and other revenues such as fines imposed by the Courts (i.e. contempt of Court, criminal conviction, etc.).

  2. Fine revenues are impossible to forecast and vary significantly in amount from year to year. As a result, actual amounts collected from fines from year to year could vary considerably from these estimates. These revenues are forecasted on a three (3) year average.

  3. Miscellaneous non-tax revenues consist primarily of other revenues, but mainly come from the Employment Insurance (EI) Account of Canada. At the end of each fiscal year, CAS determines the cost associated with the administration of Employment Insurance cases. The total cost allocated by CAS for handling EI cases is attributed to against Human Resources and Social Development Canada (HRSDC), the department responsible for the EI account.

As such, HRSDC would show an EI expense and CAS would show an equivalent, non-respendable revenue item. The purpose of this accounting exercise is to more accurately reflect the total cost of running the federal government's EI program and it is strictly internal to the government.



Summary of Capital Spending by Program Activity


Program Activity ($ millions)
Forecast
Spending
2011-12		 Planned
Spending
2012-13		 Planned
Spending
2013-14		 Planned
Spending
2014-15
Judicial Services $0.0 $0.0 $0.0 $0.0
Registry Services $0.0 $0.0 $0.5 $0.8
Internal Services $2.0 $1.9 $0.3 $0.3
Total $2.0 $1.9 $0.8 $1.1

Note: Departments must identify capital expenditures for revolving funds even if a revolving fund lies within a program activity.



Upcoming Internal Audits and Evaluations over the next three fiscal years

All upcoming Internal Audits over the next three fiscal years

The following audits are planned for the upcoming year (2012-13). The Risk-Based Audit Plan 2012-2017 will be presented for approval in May 2012 and will include other audits of areas identified to be at risk. The plan will be reviewed annually. The annual update, audit and or review may result in modifications of the plan.


Name of Internal Audit Internal Audit Type Status Expected Completion Date
Horizontal Internal Audit of Management, Resources and Results Structure (MRRS) * OCG Horizontal Audit In Progress April 2012
Audit of Procurement and Contracting Internal Services Planned October 2012

* In the 2011-12 RPP, this audit was identified as the Horizontal Internal Audit of Performance Management. The name was changed to adopt the title given to that audit by the Office of the Comptroller General.

All upcoming Evaluations over the next three fiscal years

The Program Evaluation Plan 2012-2015* will be presented for approval in May 2012. The plan will be reviewed annually and modifications of the plan will be made as required.


Name of Evaluation Program Activity Status Expected Completion Date
Delivery of Registry Services for the four Courts Registry Services Planned March 2013
Law Clerk Program
Judicial Library Service		 Judicial Services Planned March 2014

* The Program Evaluation Plan 2012-2015 is in a draft format and will be presented for approval in May 2012.