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Privy Council Office

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SECTION III SUPPLEMENTARY INFORMATION

Organizational Information

The Privy Council Office reports directly to the Prime Minister and is headed by the Clerk of the Privy Council and Secretary to the Cabinet.

The Prime Minister’s overall responsibility is to provide leadership to create and sustain the unity of the Ministry required to maintain the confidence of Parliament. The Prime Minister demonstrates this leadership in two distinct ways:

• through the exercise of unique authorities as head of government; and
• through the management and coordination of the Government’s agenda, as Chair of Cabinet

The core functions of the Clerk of the Privy Council and Secretary to the Cabinet and those of the entire PCO flow directly from these responsibilities. The strength of PCO is in large measure determined by its ability to concentrate its resources on supporting exclusively these two central responsibilities, in addition to helping the Clerk of the Privy Council and Secretary to the Cabinet fulfill his role as head of the Public Service.

During the first half of 2006-2007, PCO was reorganized and downsized in order to place a stronger emphasis on the traditional responsibilities of providing context, coherence, coordination and challenge to policy development and to ensure greater clarity for the respective roles of PCO and relevant departments and agencies. The reorganization will result in a smaller organization that supports more effectively the Prime Minister and ministers in his portfolio. These changes will be completed by September 2006. They include reassigning secretariats and teams that existed in PCO to advance work on Aboriginal affairs, smart borders, official languages, smart regulation, policy research, science, regulatory affairs, regional communications and diversity to those departments and agencies with clear mandates to deliver in these areas. The number of PCO secretariats will be reduced, refocusing their efforts on their core functions and reducing PCO’s overall financial resources by about twenty percent and human resources by about eleven percent. In addition, the Democratic Renewal Secretariat has been merged into the Legislation and House Planning Secretariat.

Planned Reduction in Resources Resulting from Focus on Core Functions

	Actual  005-2006	Planned  2006-2007	Planned  2007-2008
Financial Resources (thousands of dollars)	162,318	129296	111,201
Human Resources (full-time equivalents)	1,032	916	902

The PCO organization chart is shown below. Further information on the roles and functions of PCO are available on the PCO website at www.pco-bcp.gc.ca

PCO Organization Chart

TABLES

Table 1 – Departmental Planned Spending and Full-Time Equivalents

(thousands of dollars)	Forecast Spending 2005-2006	Planned Spending 2006-2007 3	Planned Spending 2007-2008 3	Planned Spending 2008-2009 3
Support for Cabinet decision making and the legislative agenda	5,219	5,514	5,373	5,373
Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	64,632	70,458	62,315	61,382
Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	31,453	29,756	24,027	24,027
As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	7,931	7,231	6,996	6,996
Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	32,053	33,273	32,098	32,098
Provide commissions of inquiry with appropriate administrative support	-	488	-	-
Total Main Estimates	141,288	146,721	130,810	129,877
Adjustments:
Governor General Special Warrants 4	34,101	-	-	-
Procurement Savings - PWGSC	-	(780)	-	-
Transfers from TBS:
Collective bargaining	-	662	663	663
Other Adjustments:			-	-
Transfers to other departments (see Table 1d) 5	-	(14,572)	(14,742)	(13,744)
Adjustments to ministers' offices budgets 6	-	(5,663)	(5,663)	(5,663)
Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar	-	2,796	-	-
Adjustments to Statutory Items 7	(940)	132	133	133
Items not yet reflected in the Main Estimates 8	126	-	-	-
Total Adjustments	33,287	(17,425)	(19,609)	(18,611)
Total Planned Spending	174,575	129,296	111,201	111,266
Total Planned Spending	174,575	129,296	111,201	111,266
Less:Non-Respendable revenue	690	595	595	595
Plus:Cost of services received without charge (see Table 4)	22,389	20,828	18,077	18,117
Net Cost of Department	196,274	149,530	128,683	128,788
Full-Time Equivalents	1,032	916	902	902

3. Planned Spending does not include costs related to the Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182 created by Order in Council # 2006-0295 effective May 1, 2006. The terms and conditions of the contribution program were approved June 22, 2006. Funding for the contribution program and the operation of the Commission will be sought in the fall of 2006.

4. See Table 1a) for details pertaining to Governor General Special Warrants.

5. Resources for 2006-07 will be transferred through the 2006-07 Supplementary Estimates. Future year resources will be transferred through the 2007-08 Annual Reference Level Update.

6. As per the TBS Guidelines for Ministers' Offices, the ministers' offices budgets have been reduced to reflect the new ministers' responsibilities and the dissolution of the Deputy Leader of the Government in the House of Commons.

7. Adjustments to Statutory Items represent the Employee Benefit Plan amounts related to items in the Governor General Special Warrant, collective bargaining and year-end adjustments.

8. This item represents an adjustment for strengthening the Government of Canada's presence in the regions.

Table 1a) – Detailed 2005-2006 Governor General Special Warrants

(thousands of dollars) Explanation of Requirements	Amount
Commission of Inquiry into the Sponsorship Program and Advertising Activities (Gomery Commission)	14,324
Funding in support of activities associated with the Commission of Inquiry into the Sponsorship Program and Advertising Activities (Gomery Commission)	2,641
Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar	8,999
Funding in support of activities associated with the Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar	653
Funding related to the reform and modernization of Canada's regulatory system	2,299
Public security and anti-terrorism (PSAT initiatives)	1,863
Collective bargaining agreements	1,129
Funding to support employment equity projects to increase the representation in the federal public service of designated groups, in particular visible minorities, Aboriginal people and persons with disabilities	534
Operating Budget carry forward	1,353
Incremental funding for ministers' budgets	306
Total Governor General Special Warrants	34,101

Table 1b) – Departmental Planned Spending – Details for the Program Activity: Provide commissions of inquiry with appropriate administrative support

(thousands of dollars)	Forecast Spending 2005-2006	Planned Spending 2006-2007	Planned Spending 2007-2008	Planned Spending 2008-2009
Commission of Inquiry into the Sponsorship Program and Advertising Activities
Main Estimates	-	-	-	-
Adjustments	14,324	-	-	-
Planned Spending	14,324	-	-	-
Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar
Main Estimates	-	488	-	-
Adjustments	8,999	2,796
Planned Spending	8,999	3,284	-	-
Total Commissions of Inquiry
Main Estimates	-	488	-	-
Adjustments	23,323	2,796	-	-
Planned Spending	23,323	3,284	-	-

Table 1c) – Departmental Planned Spending - Explanations of Major Net Spending Variations

From $174.6 million in 2005-2006 to $129.3 million in 2006-2007

An increase of:

• $3.0 million related to compensation for collective bargaining

• $0.9 million related to enhance Canada’s capacity to collect intelligence

• $0.7 million related to citizens’ consultation on democratic renewal

• $0.5 million related to funding for Smart Regulation implementation

• $0.3 million related to Ministers’ Budget Increase

• $0.2 million for statutory adjustments related to the employee benefit plan

Offset by a decrease of:

• $17.0 million related to the termination of funding for the Commission of Inquiry into the Sponsorship Program and Advertising Activities

• $14.6 million for transfers of activities to other departments (see Table 1)

• $6.4 million related to reduction of funding to certain activities of the Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar

• $5.7 million related to the ministers’ offices budgets to reflect the new ministers’ responsibilities as per the new Treasury Board Secretariat Guidelines for Ministers’ Offices

• $4.2 million related to reductions approved by the Expenditure Review Committee

• $2.5 million related to the sunset of funds for the operations of the Action Plan for Official Languages

• $0.5 million related to funding to support employment equity projects to increase representation in the federal public service

From $129.3 million in 2006-2007 to $111.2 million in 2007-2008

An increase of:

• $0.8 million related to Procurement Savings – PWGSC. Reductions were approved for 2006-07 only.

Offset by a decrease of:

• $10.1 million related to the sunset of funds in support of ongoing activities pertaining to the Intergovernmental Affairs Branch and Media Services. PCO is currently pursuing a permanent source of funds for 2007-08 and future years in order to support ongoing activities pertaining to the Intergovernmental Affairs Branch, Media Centre, and Corporate Services Branch.

• $3.3 million related to the termination of funding for the Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar

• $2.8 million related to Smart Regulation implementation. Funding was only approved for 2006-07. The Smart Regulation Division was transferred to the Treasury Board Secretariat effective July 1, 2006. Funding for future years will have to be sought by TBS

• $2.0 million related to reductions approved by the Expenditure Review Committee

• $0.7 million related to the termination of funding for citizens’ consultation on democratic renewal

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Table 1d) – Transfers to Other Departments as a Result of PCO Reorganization

(thousands of dollars)	Planned Spending 2006-2007		Planned Spending 2007-2008		Planned Spending 2008-2009
	($)	FTE(s)	($)	FTE(s)	($)	FTE(s)
Transfer to Canadian Heritage (PCH) 9	(1,931)	(12)	(1,931)	(12)	(933)	(8)
Transfer to Treasury Board Secretariat (TBS) 10	(6,111)	(59)	(5,294)	(48)	(5,294)	(48)
Transfer to Human Resources and Social Development Canada (HRSDC) 11	(3,636)	(33)	(4,363)	(33)	(4,363)	(33)
Transfer to Indian and Northern Affairs Canada (INAC) 12	(1,600)	(11)	(1,600)	(11)	(1,600)	(11)
Transfer to Public Safety and Emergency Preparedness Canada (PSEPC) 13	(567)	(5)	(680)	(5)	(680)	(5)
Transfer to Industry Canada (IC) 14	(530)	(2)	(578)	(2)	(578)	(2)
Transfer to Public Service Human Resources Management Agency of Canada (PSHRMAC) 15	(197)	0	(296)	0	(296)	0
TOTAL	(14,572)	(122)	(14,742)	(111)	(13,744)	(107)

9. The Official Languages Secretariat was transferred to Canadian Heritage effective February 6, 2006.

10. The Regulatory Affairs Secretariat, Smart Regulation and the Regional Offices in the Communications and Consultation Secretariat were transferred to TBS effective July 1, 2006. Funding for Smart Regulation was only approved for 2006-07. As a result, the overall amount to be transferred in 2007-08 and future years will be less than the amount in 2006-07.

11. The Policy Research Initiative was transferred to HRSDC effective June 1, 2006.

12. The Aboriginal Affairs Secretariat was transferred to INAC effective April 1, 2006.

13. The Border Task Force was transferred to PSEPC effective June 1, 2006.

14. The National Science Advisor was transferred to IC effective May 8, 2006.

15. The Senior Advisor Responsible for Diversity and Special Projects was transferred to PSHRMAC effective August 1, 2006.

Table 2 – Resources by Program Activity

(thousands of dollars)	2006-2007 Budgetary
Program Activity	Operating	Total Main Estimates	Adjustments (Planned Spending not in Main Estimates)	Total Planned Spending
Support for Cabinet decision making and the legislative agenda	5,514	5,514	261	5,775
Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	70,458	70,458	(10,860)	59,598
Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	29,756	29,756	(4,788)	24,968
As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	7,231	7,231	683	7,914
Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	33,273	33,273	(5,517)	27,757
Provide commissions of inquiry with appropriate administrative support	488	488	2,796	3,284
Total	146,721	146,721	(17,425)	129,296

Table 3 – Voted and Statutory Items

(thousands of dollars)		2006-2007	2005-2006
Vote or Statutory Item	Truncated Vote or Statutory Wording	Main Estimates	Main Estimates
1	Program expenditures	130,714	125,413
(S)	Prime Minister's salary and motor car allowance	150	143
(S)	President of the Queen's Privy Council for Canada, salary and motor car allowance	73	70
(S)	Leader of the Government in the Senate, salary and motor car allowance	73	70
(S)	Ministers without Portfolio or Ministers of State, motor car allowance	16	28
(S)	Contributions to employee benefit plans	15,695	15,564
	Total Department	146,721	141,288

Table 4 – Services Received Without Charge

(thousands of dollars)	2006-2007
Accommodation provided by Public Works and Government Services Canada (PWGSC)	12,441
Contributions covering employees' share of employees' insurance premiums and expenditures paid by TBS	6,195
Workers compensation coverage provided by Human Resources and Social Development Canada (HRSDC)	10
Salary and associated expenditures of legal services provided by Justice Canada	2,182
Total 2006-2007 Services Received Without Charge	20,828

Table 5 – Sources of Respendable and Non-Respendable Revenue

Non-Respendable Revenue
(thousands of dollars)		Forecast Revenue 2005-2006	Planned Revenue 2006-2007	Planned Revenue 2007-2008	Planned Revenue 2008-2009
Support for Cabinet decision making and the legislative agenda
	Refunds of previous year's expenditures	4	4	4	4
	Adjustments to prior year's payables	9	9	9	9
	Proceeds from the disposal of surplus Crown assets	1	1	1	1
		14	14	14	14
Advice to the Prime Minister and ministers on issues, policies, machinery and appointments
	Refunds of previous year's expenditures	54	54	54	54
	Adjustments to prior year's payables	88	88	88	88
	Proceeds from the disposal of surplus Crown assets	15	15	15	15
	Sale of statutory instruments pursuant to the Statutory Instruments Act	1	1	1	1
	Policy Research Initiative (PRI) Conference Revenues	1	1	1	1
	Revenues pursuant to the Access to Information and Privacy Act
		159	159	159	159
Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda
	Refunds of previous year's expenditures	36	36	36	36
	Adjustments to prior year's payables	25	25	25	25
	Proceeds from the disposal of surplus Crown assets	6	6	6	6
	Sundries	1	1	1	1
		68	68	68	68
As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians
	Refunds of previous year's expenditures	6	6	6	6
	Adjustments to prior year's payables	3	3	3	3
	Proceeds from the disposal of surplus Crown assets	2	2	2	2
	Proceeds from sales	5	5	5	5
		16	16	16	16
Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support
	Refunds of previous year's expenditures	43	43	43	43
	Adjustments to prior year's payables	34	34	34	34
	Proceeds from the disposal of surplus Crown assets	10	10	10	10
	Proceeds from sales	1	1	1	1
		88	88	88	88
Provide commissions of inquiry with appropriate administrative support
	Refunds of previous year's expenditures	4	-	-	-
	Adjustments to prior year's payables	341	250	250	250
		345	250	250	250
Total Non-Respendable Revenue		690	595	595	595
Total Respendable and Non-Respendable Revenue		690	595	595	595

Table 6 – Resource Requirements by Branch

	Planned Spending 2006-2007 16
(thousands of dollars)	Support for Cabinet decision making and the legislative agenda	Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	Provide commissions of inquiry with appropriate administrative support	Total Planned Spending
Office of the Prime Minister	-	-	-	-	17,535	-	17,535
Ministers' Offices
President of the Queen's Privy Council for Canada	-	-	-	-	3,123	-	3,123
Leader of the Government in the Senate	-	-	-	-	1,952	-	1,952
Leader of the Government in the House of Commons	-	-	-	-	4,953	-	4,953
LGHC Salary and Motor Car Allowance	-	-	-	-	194	-	194
Deputy Leader of the Government in the House of Commons	-	-	-	-	-	-	-
Sub-total Ministers' Offices	-	-	-	-	10,222	-	10,222
Secretariats and Advisors
Clerk and Secretary to the Cabinet	-	-	-	3,291	-	-	3,291
Associate Secretary to the Cabinet	-	984	-	-	-	-	984
Operations	1,825	13,970	-	-	-	-	15,795
Plans and Consultation	-	1,356	19,798	-	-	-	21,154
Counsel to the Clerk of the Privy Council	-	4,715	-	-	-	-	4,715
Senior Personnel and Special Projects	-	-	-	4,623	-	-	4,623
National Security Advisor	-	20,157	-	-	-	-	20,157
Machinery of Government	3,950	4,983	-	-	-	-	8,933
Senior Foreign Policy Advisor	-	4,630	-	-	-	-	4,630
National Science Advisor 17	-	535	-	-	-	-	535
Intergovernmental Affairs	-	8,268	5,170	-	-	-	13,438
Sub-total Secretariats and Advisors	5,775	59,598	24,968	7,914	-	-	98,255
Commissions of Inquiry	-	-	-	-	-	3,284	3,284
TOTAL	5,775	59,598	24,968	7,914	27,757	3,284	129,296

16. Budgets for Corporate Services in the amount of $48,672K which were presented separately in prior years have now been distributed between Program Activities and Branches.

17. The National Science Advisor was transferred to Industry Canada effective May, 2006.

Table 7 - Crosswalk for the Program Activity Architecture for the 2005-2006 Main Estimates

(thousands of dollars)	2006-2007 PAA Structure 18
2005-2006 PAA Structure	Support for Cabinet decision making and the legislative agenda	Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	Provide commissions of inquiry with appropriate administrative support	Total Main Estimates
Office of the Prime Minister	-	-	-	-	17,365	-	17,365
Ministers' Offices	-	-	-	-	14,688	-	14,688
Secretariats and Advisors	5,219	64,632	31,453	7,931	-	-	109,235
Commissions of Inquiry, Task Forces and Others	-	-	-	-	-	-	-
Total Main Estimates for 2005- 2006	5,219	64,632	31,453	7,931	32,053	-	141,288

18. Budgets for Corporate Services in the amount of $48,672K which were presented separately in prior years have now been distributed between Program Activities and Branches.

Table 8 – Crosswalk for the Program Activity Architecture for the 2006-2007 Main Estimates

(thousands of dollars)	2006-2007 PAA Structure 19
2005-2006 PAA Structure	Support for Cabinet decision making and the legislative agenda	Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	Provide commissions of inquiry with appropriate administrative support	Total Main Estimates
Office of the Prime Minister	-	-	-	-	14,643	-	14,643
Minister's Offices	-	-	-	-	18,630	-	18,630
Secretariats and Advisors	5,514	70,458	29,756	7,231		-	112,959
Commissions of Inquiry, Task Forces and Others	-	-	-	-	-	488	488
Total Main Estimates for 2006-2007	5,514	70,458	29,756	7,231	33,273	488	146,721

19. Budgets for Corporate Services in the amount of $48,672K which were presented separately in prior years have now been distributed between Program Activities and Branches.

Table 9 – Internal Audits and Evaluations

Internal Audits and Evaluations

PCO will complete and report on the following audits, which started in 2005-2006:  Audit of information technology security at the Privy Council Office  Examination of the management framework of commissions of inquiry’s contribution programs  Internal audit of the procurement and contracting services of the Privy Council Office    PCO will develop a risk-based audit and evaluation plan for 2006-2007 and report on it, as appropriate.

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