Archived [2021-04-01] - Directive on Executive (EX) Group Organization and Classification
The directive describes the requirements for the organization and classification of positions in the Executive Group, and provides instructions for increasing and decreasing the departmental baseline of EX-04 and EX-05 positions in the core public administration.
Date modified: 2021-04-23
Supporting tools
Mandatory procedures:
Appendix B: Mandatory Procedures for Executive (EX) Group Classification Actions and Decisions
B.1 Effective date
- B.1.1These procedures take effect on April 1, 2020.
- B.1.2These procedures replace the following Treasury Board policy instrument:
B.2 Procedures
- B.2.1These procedures provide details on the requirements set out in section 4.1 of the Directive on Executive (EX) Group Organization and Classification.
- B.2.2Mandatory procedures are as follows:
- B.2.2.1For each classification action and decision, the following actions must be completed:
- B.2.2.1.1Each classification action and decision must be documented in the classification file in accordance with Appendix A;
- B.2.2.1.2Data on the classification action and decision must be entered into the organizational human resources information management system; and
- B.2.2.1.3Data on the classification action and decision must be submitted to the information management systems identified by the Chief Human Resources Officer.
- B.2.2.2In addition to the procedures described in subsection B.2.2.1, for each reclassification, the following actions must be completed:
- B.2.2.2.1Job descriptions must be updated and evaluated within one year of changes that result in the reclassification of a position;
- B.2.2.2.2The evaluation rationale must include a justification for the reclassification of the existing position versus the creation of a new position, and the effective date;
- B.2.2.2.3A statement must be included in the classification file that summarizes the evolution of the work when a reclassification is being proposed; and
- B.2.2.2.4Classification decisions on the reclassification of occupied positions must be proactively disclosed.
- B.2.2.3For each classification decision or change of title relating to EX‑04 and EX‑05 positions, the following action must be taken:
- B.2.2.3.1The updated classification file must be provided to the Office of the Chief Human Resources Officer within 60 days of the decision being taken.
- B.2.2.1For each classification action and decision, the following actions must be completed: