ARCHIVED - Public Health Agency of Canada - Supplementary Tables

* This will be demonstrated by achieving Leadership in Energy and Environmental Design (LEED) New Construction (NC) Silver, Green Globes Design 3 Globes, or equivalent.

Strategies / Comments

1. The Agency has one major construction project underway, but it will not be ready for occupancy until February 2013. The JC Wilt Infectious Diseases Research Centre Project will be targeting LEED-NC Silver certification on an approximate floor area of 5,360m².
2. The Agency will establish a Departmental Strategic Framework to outline the conditions for buildings being assessed against this target as of April 1, 2012. The Agency will assess existing new construction and build-to-lease projects against the framework commencing in 2012-13.

* Assessment tools include: Building Owners and Managers Association (BOMA) BES (Building Environmental Standards), Green Globes or equivalent.

Strategies / Comments

1. The Agency footprint includes two Crown laboratory buildings: the Laboratory for Foodborne Zoonoses and the Canadian Science Centre for Human and Animal Health.
2. The Agency will establish a Departmental Strategic Framework to outline the conditions for buildings being assessed against this target as of April 1, 2012. Existing Crown buildings over 1,000m2 will be assessed upon completion of the Framework.

* Assessment tools include: BOMA BES, an appropriately tailored BOMA International Green Lease Standard, or equivalent.

Strategies / Comments

1. This target is not applicable as Public Works and Government Services Canada negotiates all leases on behalf of PHAC. As the client, the Agency can only request inclusion of this target in its lease requirements.

* This will be demonstrated by achieving LEED Commercial Interior Silver, Green Globes Fit-Up 3 Globes, or equivalent.

Strategies / Comments

1. The Agency does not have any fit-up or refit projects scheduled this fiscal year.
2. The Agency will establish a Departmental Strategic Framework to outline the conditions for buildings being assessed against this target as of April 1, 2012. The Agency will assess its fit-up and refit projects against the Strategic Framework commencing in 2012-13.

Strategies / Comments

1. Definition of Location: Any building that is occupied by at least one PHAC employee and one EEE asset. It excludes facilities such as warehouses and mobile laboratories. The Agency has 39 locations.
2. EEE Implementation Plan: The Agency will develop a National Implementation Plan for the disposal of the Agency’s surplus EEE. The plan will include an annual interim target of 23% for 2011-2012, with the target of having all PHAC facilities with an EEE implementation plan fully implemented by March 31, 2014. The EEE implementation plan will include all of the required elements, as per the mandatory implementation strategies listed in Theme IV of the Federal Sustainable Development Strategy. The Agency’s EEE Implementation Plan will be hosted on the PHAC internal website.
3. Roles and Responsibilities: The Asset and Materiel Management Division is the Office of Primary Interest with collaboration from the Sustainable Development Division and the IM/IT Directorate.
4. Key Activities of the EEE Disposal Process: PHAC, in collaboration with Health Canada, will enhance its system to track and report on EEE disposal based on key equipment types disposed of through all designated streams at all locations that have an EEE implementation plan fully implemented.
5. Reporting Requirements: The financial system and Asset Centre databases will be used to establish, monitor and, report on metrics for measuring activity-level performance of this target.
6. Mechanisms to Evaluate Progress: PHAC will prepare an annual, national EEE disposal report for senior management, which will be led by the Asset and Materiel Management Division, with input from the IM/IT Directorate.
7. Relationship between Agency Asset Management System and EEE Implementation Plan: The Agency’s asset management systems will be modified to enable tracking and reporting on compliance with implementation plans.
8. Security Concerns or Sub-Processes: PHAC will ensure all security considerations will be taken before disposal of electronic equipment occurs.

*Ratio determined through an audit of the PHAC Print Optimization studies, which include select PHAC locations. This ratio will be updated as additional figures from across Canada are determined.

Strategies / Comments

1. Printing Unit Definition: A printing unit is defined as all desktop printers, networked printers, facsimile machines, photocopiers and multi-functional devices (MFDs).
2. Scope: Target excludes:
   • Label makers, plotters, scanners, etc.;
   • Select employees as a result of Duty to Accommodate and ergonomic assessments;
   • Buildings with fewer than eight employees; and
   • Buildings where space configuration does not allow for an 8:1 ratio to be achieved.
   Security considerations will serve as an exemption under specific conditions.
3. Method Used for Determining Number of Organizational Printing Units: IM/IT staff will conduct a manual inspection of all Agency workstations, using PHAC floor plans as a mapping tool.
4. Method for Determining Number of Office Employees: TBS Population Affiliation Report¹ (2777 Employees).

1 The TBS Population Affiliation Report can be found at:  http://www.tbs-sct.gc.ca/pas-srp/report-rapport_e.asp?cat=e.

Strategies / Comments

1. PHAC will determine data sources and develop implementation strategies for achieving and reporting against this target by March 31, 2012. Once the data sources and strategies have been identified, PHAC will establish a baseline.

*SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.

Strategies / Comments

1. This target complies with Environment Canada’s SMART criteria. Considering the expenditures on and purchase volume of office computers, these reductions are a best practice in green procurement and should be considered before any other targets.
2. It requires either asset management data on office computers or data on the average expenditure per office employee and the average cost of office computer for a proxy calculation.
3. Successful integration of this target in Agency operations requires the collaboration of multiple stakeholders, such as information technology authorities, procurement authorities and asset managers. It also requires the support of program managers throughout the organization.

*SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.

Strategies / Comments

1. This target complies with Environment Canada’s SMART criteria.
2. This target complements the Printing Unit Reduction Target (8.7).
3. For this target, progress against measure in the given fiscal year may be lower than the established baseline to allow for security and emergency management considerations under specific conditions.

*SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.

Strategies / Comments

1. This target complies with Environment Canada’s SMART criteria.
2. This target will realize cost-savings and reduced energy consumption during off-peak hours. Considering the high level of electricity used in office buildings, these reductions are a best practice in green procurement.
3. Operationalizing smart bars for all workstations will reduce greenhouse gas emissions attributable to the Agency and support the Agency's 4th Energy Reduction Initiative in its  Departmental Sustainable Development Strategy.
4. This target requires the collaboration of multiple stakeholders, such as information technology, sustainable development, procurement authorities and asset managers. It also requires the support of program managers throughout the organization.

*SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.
**For these targets, progress against measure in the given fiscal year may be lower than the established baseline to allow for security and emergency management considerations under specific conditions.
***Mandatory

Strategies / Comments

1. This target complies with Environment Canada’s SMART criteria.
2. An Agency recognized training course on green procurement includes: The Canada School of Public Service C215 certification and the mandatory procurement training for PHAC acquisition cardholders.
3. For the purpose of this target, identified materiel managers and procurement personnel include all PHAC employees designated with a Procurement Group (PG) classification.

*SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.

Strategies / Comments

1. This target complies with Environment Canada’s SMART criteria.
2. The three identified employees have responsibility for 100% of departmental purchases over $10,000.

*SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.

Strategies / Comments

1. In the 2009-10 Departmental Performance Report, PHAC reported that it established a green procurement baseline indicator for purchased goods and services.
   • 3171 Unknown Attributes or $125.7M.
   • 72 Environmental Attributes of Supplier or $20.1M.
   • 41 Uncertified Environmental Attribute or $0.6M.
   • 67 Certified Environmental Attribute or $1.4M.
   • 22 Recycled Content or $0.1M.
   • 1480 No Environmental Attribute or $364.6M.
2. Of the 4,853 contracts implemented in 2009-10 for goods and services, four percent or 202 included a green component. PHAC’s objective for 2011-12 is to reduce the quantity of unknown attributes by 2%. Goods and services include, but are not limited to:
   • IT hardware procurement;
   • Vehicles procurement;
   • Furniture procurement;
   • IT services procurement;
   • Professional services procurement; and
   • Acquisition card procurement.

Strategies / Comments

1. The Agency is not seeking to purchase greenhouse gas emissions offset credits in 2011-12.