ARCHIVED - Canada Border Services Agency

This page has been archived.

2010-11
Report on Plans and Priorities

Canada Border Services Agency

Supplementary Information (Tables)

---

Table of Contents

• Green Procurement
• Horizontal Initiatives
• Upcoming Internal Audits and Evaluations over the next three fiscal years
• Sources of Respendable and Non-respendable Revenue
• Status Report on Transformational and Major Crown Projects
• Summary of Capital Spending by Program Activity

Table 1.1: Part A: Green Procurement Capacity Building

Activity	2008-09 Level as %	2010-11 Level as %	Description/Comments
1a. Training for procurement and materiel management staff	75%	100%	Formal green procurement training is provided annually through the CBSA's National Procurement Workshop. However, due to staff turnover in the past fiscal year, the CBSA achieved a 75 percent completion rate. Government-wide green procurement training is now available through Campusdirect, the online campus of the Canada School of Public Service. The Office of Greening Government Operations, Treasury Board Secretariat and the Canada School of Public Service developed this online course. It is free of charge for federal departments and agencies. It takes about two to four hours to complete and is mandatory for 2010. The online green procurement course is a mandatory requirement for satisfactorily completing the CBSA's Purchasing and Supply-1 Apprenticeship Program.
1b. Training for acquisition cardholders	100%	100%	Green procurement is covered in the mandatory online acquisition card training program. Cardholders do not receive their cards until there is documented proof that they have completed the online training course.
2. Performance evaluations	100%	100%	Environmental considerations have been incorporated into the performance appraisal of the functional head of procurement and material management. This will continue in 2010.
3. Procurement processes and controls	60%	100%	The terms and conditions of all requests for proposal and contracts indicate the need to be mindful of producing, delivering, packaging and reducing waste with the sustainable targets in mind. These standard clauses are incorporated into all CBSA contracts.

Table 1.2: Part B: Use of Green Consolidated Procurement Instruments

Good/Sevice	2008-09 Level		2010-11 Target as %	Description/Comments
	$	%
IT printers	Not available	80%	100%	Two-sided printing/printers are mandated by the CBSA's Innovation, Science and Technology Branch. Dollar figures are unavailable because the Canada Revenue Agency purchases the network printers that the CBSA uses.
Paper – Recycled	Not available	0%	Not available	The use of recycled paper is encouraged; however, it is not tracked in the CBSA's financial system. Work has been initiated to capture this information for 2010-11.

Table 1.3: Part C: Reduction Initiatives for Specific Goods

Consumable/Asset	2008-09 Level as Ratio # per FTE	2010-11 Target	Description/Comments
Nil	Nil	Nil	There are no reduction initiatives at this time for specific goods at the CBSA. Printers (assets) and paper (consumables) are already strictly controlled by management.

Horizontal Initiatives

Supplementary information on the CBSA's participation in horizontal initiatives can be found on the Treasury Board of Canada Secretariat's Web site at http://www.tbs-sct.gc.ca/hidb-bdih/home-accueil-eng.aspx.

Upcoming Internal Audits and Evaluations

Table 3.1: Upcoming Internal Audits (next two fiscal years*)

Name of Internal Audit	Internal Audit Type	Status	Expected Completion Date
Financial Management Control Framework	Assurance	In progress	2010
Free and Secure Trade program	Pre-audit Survey	In progress	2010
CBSA / Citizenship and Immigration Canada Memorandum of Understanding	Assurance	In progress	2010
Form K84 (Process and Accounting)	Assurance	In progress	2010
Postal Operations	Pre-audit Survey	In progress	2010
Economic Action Plan	Pre-audit Survey	In progress	2010
Tax revenues source transactions – Phase I	Pre-audit Survey	Planned	2010
Duties relief programs – Drawback refunds	Assurance	Planned	2010
Harmonized Risk Scoring / Advance Trade Data	Assurance	Planned	2010
Advance Passenger Information / Passenger Name Record data from airlines	Assurance	Planned	2010
eManifest – Phase II	Assurance	Planned	2010
Accelerated Commercial Release Operations Support System Controls	Pre-audit Survey	Planned	2010
Management of Information Technology Security	Assurance	Planned	2010
Laboratory services	Assurance	Planned	2010
Controls on seized identity documents (Immigration and Refugee Protection Act)	Pre-audit Survey	Planned	2010
Arming Initiative (change management strategy)	Assurance	Planned	2011
Compliance verification programs	Assurance	Planned	2011
Management of Government Information Holdings	Assurance	Planned	2011
Process monitoring framework	Assurance	Planned	2011
Tax revenues source transactions – Phase II	Assurance	Planned	2011
IT systems – Biometrics	Assurance	Planned	2011
Management of overtime	Assurance	Planned	2011
Process to share intelligence information internally	Assurance	Planned	2011
Training and development	Assurance	Planned	2011
Year-end cash cut-off procedures 2009-10	Assurance	Planned	2011
Accounts receivable	Assurance	Planned	2011
Container Security Initiative	Assurance	Planned	2011
Procurement service standards	Assurance	Planned	2011
Security Management Framework	Assurance	Planned	2011

*The Canada Border Services Agency has established timelines for audit report delivery up until the first quarter of 2011-12. Timelines for audit report delivery beyond that date will be established in 2010-11.

Table 3.2: Upcoming Evaluations (next three fiscal years)

Name of Internal Audit	Internal Audit Type	Status	Expected Completion Date
Sufferance and bonded warehouse programs	Program	In progress	2010
Security Certificates initiative (CBSA is participating in this evaluation, which is led by Public Safety Canada)	Initiative	In progress	2010
Investigations Program (under the Immigration and Refugee Protection Act)	Program	In progress	2010
Anti-Money Laundering and Anti-Terrorist Financing (CBSA is participating in this evaluation, which is led by the Department of Finance)	Program	In progress	2010
Container Security Initiative	Initiative	In progress	2010
Integrated Proceeds of Crime (CBSA is participating in this evaluation, which is led by the Royal Canadian Mounted Police)	Program	Planned	2010
Detentions and removals	Program	In progress	2010
Information Technology infrastructure – Shared services (including applications and end-user environment)	Service	In progress	2010
People processing (marine mode)	Program	In progress	2010
Temporary Foreign Worker Program (CBSA is participating in this evaluation, which is led by Human Resources and Skills Development Canada and Citizenship and Immigration Canada)	Program	In progress	2011
Partners in Protection	Program	Planned	2011
Western Hemisphere Travel Initiative	Initiative	Planned	2011
eManifest	Program	Planned	2011
2010 Olympics (CBSA is participating in this evaluation, which is led by the Royal Canadian Mounted Police)	Program	Planned	2011

Sources of Respendable and Non-respendable Revenue

Table 4.1: Sources of the CBSA's Respendable Revenue
($ thousands)

Program Activity	Forecast Revenue 2009-10	Planned Revenue 2010-11	Planned Revenue 2011-12	Planned Revenue 2012-13
Conventional Border
Rights and privileges	1,436	1,436	1,436	1,436
Services of a regulatory nature	6,283	4,460	4,460	4,460
Services of a non-regulatory nature	10,986	10,901	10,901	10,901
Subtotal	18,705	16,797	16,797	16,797
Facilitated Border
Services of a regulatory nature	320	268	268	268
Services of a non-regulatory nature	560	645	645	645
Services of a non-regulatory nature	880	913	913	913
Total Respendable Revenue	19,585	17,710	17,710	17,710

Table 4.2: Sources of the CBSA's Non-respendable Revenue
($ thousands)

Program Activity	Forecast Revenue 2009-10	Planned Revenue 2010-11	Planned Revenue 2011-12	Planned Revenue 2012-13
Conventional Border
Adjustments to previous year's expenditures	401	414	428	440
Sale of goods and information products	12	12	13	13
Interest and penalties	14,705	15,176	15,676	16,147
Revenue from seized property	17	17	18	18
Miscellaneous	710	732	756	779
Total – Conventional Border	15,845	16,351	16,891	17,397
Internal Services
Adjustments to previous year's expenditures	219	226	233	240
Sale of goods and information products	258	266	275	283
Interest and penalties	176	182	188	193
Miscellaneous	636	657	678	699
Total – Internal Services	1,289	1,331	1,374	1,415
Enforcement
Adjustments to previous year's expenditures	332	343	354	365
Sale of goods and information products	222	229	237	244
Interest and penalties	9,020	9,309	9,616	9,905
Revenue from fines	572	590	610	628
Revenue from seized property	47,287	48,801	50,411	51,923
Miscellaneous	2,378	2,455	2,536	2,612
Total – Enforcement	59,811	61,727	63,764	65,677
Total Non-respendable Revenue	76,945	79,409	82,029	84,489
Total Respendable and Non-respendable Revenue	96,530	97,119	99,739	102,199

Status Report on Transformational and Major Crown Projects

eManifest

Description

eManifest represents Phase III of the Advance Commercial Information initiative, which is aimed at improving the CBSA's ability to detect shipments that pose a high or unknown risk to the safety and security of Canadians. eManifest will help the Agency protect and secure Canadian frontiers by “pushing the border out”, because it will require carriers to electronically submit all pre-arrival commercial information (including all cargo, conveyance and crew data) in the highway and rail modes of transportation. It will also require freight forwarders and importers to electronically submit advance secondary cargo and advance trade data for all modes (marine, air, rail and highway). This will enable the CBSA to more effectively analyze risk, help ensure that efficient border procedures are in place and help secure the international trade supply chain.

Project Phase

eManifest is being deployed in multiple phases, whereby deliverables are being implemented at various stages throughout the project according to client group. The following activities will be undertaken during the life cycle of the project:

• Electronic receipt and automated risk assessment of pre-arrival data, including
  • primary and secondary cargo information;
  • conveyance information;
  • crew/driver information; and
  • importer release/admissibility information.
• Development of
  • alternative methods of communication (Internet portal);
  • cargo messaging / notification system;
  • linkages between cargo, importer admissibility and release information (including arrival status);
  • a multi-modal manifest suitable for all modes of transportation;
  • improved information for border services officers at the primary inspection line;
  • integrated examination results;
  • a mechanism for risk assessors to make pre-arrival admissibility recommendations;
  • trend analysis and pattern detection (supported by business intelligence and a data warehouse);
  • compliance management and data quality review;
  • information reporting to senior management; and
  • sufficient capacity and infrastructure to meet established pre-arrival reporting time frames and volumes.

In addition, some of the activities listed above will be implemented or retrofitted for the air and marine modes because the activities were not included as part of Phase I and II of the Advance Commercial Information initiative. In particular:

• electronic receipt and automated risk assessment of pre-arrival data, including secondary cargo, crew and importer release / advance trade data;
• development of trend analysis and pattern detection;
• linkages between cargo, advance trade data and release information (including arrival status); and
• a multi-modal manifest suitable for all modes of transportation.

Leading and Participating Departments and Agencies

Table 5.1: Leading and Participating Departments and Agencies

Lead department or agency	Canada Border Services Agency
Contracting Authority	Canada Revenue Agency Public Works and Government Services Canada
Participating departments and agencies	n/a

Prime and Major Subcontractors

Table 5.2: Prime and Major Subcontractors

Prime contractor	n/a
Major contractors	n/a

Major Milestones

Table 5.3: Major Milestones

Major Milestone	Date
Phase I: Highway carriers begin transmitting cargo, conveyance and crew data to the CBSA in advance of their arrival at the border.	Spring 2010
Phase II: Rail carriers begin transmitting their pre-arrival data. Deployment of the Internet portal.	Fall 2010
Phase III: Freight forwarders begin transmitting their pre-arrival data.	Summer 2011
Phase IV: Importers begin transmitting their pre-arrival data.	Spring 2012
Full implementation: eManifest is expected to be fully implemented in all modes of transportation.	Spring 2014

Progress Report and Explanation of Variances

Treasury Board granted effective project approval on November 29, 2007.
The following eManifest project achievements were realized in 2009:

• Bill S-2, an Act to Amend the Customs Act, received royal assent on June 11, 2009. This Bill contains modifications to the advance commercial reporting requirements that provide the CBSA with the authority to mandate that carriers, importers and freight forwarders, in all modes of transportation, provide the CBSA with electronic shipment information prior to arrival in Canada.
• Implementation of electronic data interchange rail reporting (Phase I), enabling facilitated electronic processes for use by rail carriers.
• Development of an interim solution to manage the CBSA's information technology infrastructure to support the future increase in the receipt of electronic data volumes and processes from trade-chain participants.
• Implementation of the Highway In-Transit Pilot Project into production systems.
• Multiple consultations with the eManifest Stakeholder Partnership Network.

Table 5.4: Progress Report and Explanation of Variances
($ thousands)

CBSA Branch	2006-07		2007-08		2008-09
	Budget	Actual	Budget	Actual	Budget	Actual
Innovation, Science and Technology	4,660	4,660	46,169	30,656	90,019	46,842
Admissibility	296	296	708	368	584	940
Operations			392	1,087	2,733	1,108
Enforcement	302	302	723	140	584	218
Comptrollership	1,821	1,821	158	623	1,025	2,281
Human Resources	369	369	240	138	371	705
Strategy and Coordination	760	760	488	67	786	1,901
Carry Forward for 2008-09			0		12,749
Total	8,208	8,208	48,878	33,079	108,851	53,995
Carry Forward		0		12,749		54,856

Table 5.4: Progress Report and Explanation of Variances (continued)
($ thousands)

CBSA Branch	2009-10		2010-11
	Budget	Forecast	Budget
Innovation, Science and Technology	81,356	47,600	72,722
Admissibility	584	1,322	288
Operations	6,555	1,754	5,528
Enforcement	584	723	281
Comptrollership	2,078	1,999	1,747
Human Resources	566	663	309
Strategy and Coordination	1,319	1,152	509
Carry Forward for 2008-09	54,856
Total	147,898	55,213	81,384
Less: Government of Canada Contribution	-40,000		-45,000
Total	107,898		36,384

 

The spending profile was adjusted to reflect figures in the effective project approval submission dated November 2007. The total amount spent in 2008–09 was primarily related to the design and development of components towards the implementation of electronic reporting in the highway mode (target: spring 2010). Such components include an electronic reporting interchange, Internet portal and improved systems integration for border services officers at the primary inspection line. Additional spending was to carry out the further development and implementation of capacity and infrastructure enhancements to support future electronic reporting time frames and volumes.

The 2008–09 carry-forward amounts are attributed to a further refinement of the project schedule and associated implementation dates. The rollout of systems functionality has been aligned to meet the requirements of specific client groups, which necessitated the realignment of project spending. Furthermore, in response to the current economic environment, the Government of Canada requested a temporary rollback of $85 million (to be repaid over two years starting in 2011-12) to support other government pressures. This rollback necessitated a complete review of project spending profiles and the project deployment strategy. As a result, project components were realigned to account for yearly pressures relating to this budget reduction, which included the movement of procurement activities for infrastructure and hardware into future years. A significant amount of yearly carry-forwards are associated with the procurement of a data warehouse and associated tools. As a result of this realignment of project funds, the project is now targeted to be completed in 2013-14, a delay of two years from previous reports.

The 2010-11 budget accounts for a reduction in funding due to the Government of Canada's contribution. This reduction will be managed through a carry-forward as identified in 2009-10.

Industrial Benefits (Business Goals)

eManifest will provide the following industrial benefits:

• Enhanced prosperity: eManifest will contribute to a strong economy by facilitating the flow of low-risk trade in a high-volume, time-sensitive, transborder environment.
• Enhanced security: Canadian society will be better protected from health, safety, security and terrorist threats as eManifest will “push the border out” as a means to obtain the necessary data at the right time. eManifest uses sophisticated tools and technology and rigorous risk-assessment systems to interdict threats before goods arrive in Canada.
• Streamlined border processing: Obtaining and risk-assessing commercial information from trade-chain participants before the arrival of goods in Canada will minimize the processing required at the physical border, streamline the clearance process and reduce border congestion.
• Consistency of application: As eManifest will expand the existing requirements for marine and air carriers to those in the highway and rail environments, there will be a consistent application of risk assessment across all modes of transportation relative to CBSA requirements.
• Reduced costs of compliance: Members of the trade community will be able to leverage the investment they are making to comply with both international and United States requirements. To the greatest extent possible, eManifest will develop system requirements using recognized international and North American standards.
• Enhanced systems performance: Given the high volumes and compressed time frames associated with transborder trade, the CBSA will make enhancements to its information technology infrastructure that will improve system performance and reliability.

 

Summary of Capital Spending by Program Activity

Table 6: Details on the CBSA's Project Spending
($ thousands)

Program Activity	Forecast Spending 2009-10	Planned Spending 2010-11	Planned Spending 2011-12	Planned Spending 2012-13
Risk Assessment	2,357	2,301	1,792	1,956
Enforcement	79,687	6,628	7,004	7,001
Facilitated Border	940	18	0	26
Conventional Border	1,860	2,093	2,027	2,122
Trade	0	12	0	17
Internal Services	31,795	93,995	84,132	28,079
Total	116,639	105,047	94,955	39,201

The increase in planned spending for the Internal Services program activity is due mainly to the transfer of project funding for the Arming initiative from the Enforcement program activity and to funding received under Canada's Economic Action Plan for the improvement of border-related infrastructure.