ARCHIVED - 2010-2011 RPPs - Green Procurement

Part A: Green Procurement Capacity Building

1. Green Procurement Training

1b. Training for Acquisition Cardholders

At AAFC, full-time procurement specialists and materiel managers process the large majority of Acquisition Card transactions. These procurement specialists and material managers are included in the training described above. There are also many other AAFC employees who periodically use Acquisition Cards to handle routine purchases (office supplies, etc). AAFC will develop guidance on green procurement for Acquisition Cardholders and communicate it as part of the already established annual Acquisition Card review exercise.

2. Performance Evaluations

AAFC will identify key managers and functional heads of procurement and material management and ensure that environmental considerations related to green procurement initiatives are incorporated into their performance objectives for FY 2010-2011 where appropriate.

3. Procurement Processes and Controls

Green Procurement has been a focus of federal greening efforts, based on the approach that life-cycle management of assets begins with procurement. AAFC will continue to explore the integration of environmental performance into planning, acquisition, use and disposal, which can improve the purchasing of green products, reduce the in-use costs and ensure disposal is in accordance with environmental standards. This will include the purchasing of greener products, whether more energy efficient, less harmful or containing a higher percentage of recycled material, which can make a significant impact. The department will continue to focus on greening our fleet operations, through procurement of E-85 and environmentally friendly vehicles. AAFC will also identify and consider opportunities in areas where improvements could be achieved such as ensuring green specifications in cleaning and janitorial related contracts.

Part B: Use of Green Consolidated Procurement Instruments

Use of Green Consolidated Procurement Instruments

AAFC will continue to use standing offers put in place by PWGSC for consolidated green procurement. These standing offers cover 10 mandatory commodities, including office supplies and devices, and fuels, lubricants, oils, and waxes.

The department promotes, and will continue to promote, the use of these standing offers where applicable.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Reduction Initiatives for Specific Goods

AAFC developed and implemented a printer rationalization strategy for offices within the NCR, and will continue to manage this process. The department will continue initiatives that it has implemented to reduce paper consumption, such as default duplex printing for printers. The year-over-year trend indicates a consistent decrease in paper consumption, which is expected to continue into the future.

How is your department planning to meet the objectives of the Policy on Green Procurement?

AHRC has developed a Sustainable Development Strategy that responds to Government Operations goals as described in Table 4.

Has your department established green procurement targets?

Yes

Expected results are described for each plan in Table 4.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The proposed targets for AHRC include:

• Reduction in water consumption;
• Reduction in energy consumption;
• Reduction in solid waste disposal;
• Reduction in the use and disposal of hazardous materials;
• Timely reporting to Senior Management

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or tailored in-house alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or tailored in-house alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations, relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations, relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of two goods or services (e.g. IT hardware, imaging devices, and paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full-time employees (FTEs).  

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Green Procurement Capacity Building

Use of Green Consolidated Procurement Instruments

Reduction Initiatives for Specific Goods

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.  Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.  Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, and Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Part A: Green Procurement Capacity Building

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.

Part B: Use of Green Consolidated Procurement Instruments

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of two goods or services (e.g., information technology (IT) hardware, imaging devices, paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Part C: Reduction Initiatives for Specific Goods

Performance Measure for Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full-time employees (FTEs).

As per the CSC Sustainable Development Strategy for the period of 2007-2010, our targets were two fold: (1) By March 2010, we will develop and publish an internal policy on Green Procurement; (2) By March 2010, 50% of our purchasing officers will receive training on Green Procurement.

CSC will develop the methodology and processes for collecting data on benchmarks and targets for Green Procurement and will report on the results in the 2011-12 DPR.

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g. C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

• All managers and staff of the Procurement, Materiel Management and Logistics Division have successfully completed the online course C215 (Green Procurement) from the Canada School of Public Service, and the course was also recorded in each employee's Performance Management Plan (PMP).

• In the IT/IM Contracting Division, all managers and staff will have completed the online course C215 (Green Procurement) by March 31, 2010. Currently over 50% of the managers and staff have completed the training.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

• All acquisition cardholders of the Procurement, Materiel Management and Logistics Division have successfully completed the online training course C215 (Green Procurement).

• In the IT/IM Contracting Division, all acquisition cardholders (two persons) have successfully completed the online training course C215 (Green Procurement).

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

• In the Procurement, Materiel Management and Logistics Division, all managers and functional heads (three persons) apply and incorporate environmental considerations into their day-to-day procurement and materiel management activities.

• In the IT/IM Contracting Division, all managers and functional heads apply/incorporate environmental considerations in their day-to-day procurement and materiel management activities. Green procurement is a part of the PMPs for managers.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.

• Environmental considerations are part of every stage of life cycle management. This includes procurement and materiel management activities such as procurement, SHOP@DFAIT, central stores operations, and the disposal and reissue of consumable and furniture items. Headquarters has also been actively involved during the 2007-2009 period in investigating the best method to establish and track green procurement targets over time. To accomplish this task, efforts were made to integrate a tracking system into the Integrated Management System (IMS), which is the electronic program used for procurement as well as other management tasks. However, as the IMS operates as part of the SAP application used by all government departments, any changes to the system would affect all SAP users, resulting in significant training needs and other logistical impacts. These tracking modifications may still be established within the IMS over the long term; however; a change of this nature requires multidepartmental input and approval to succeed. Interdepartmental discussions are in progress through the Integrated Financial and Materiel Management System (IFMS) Core working group and will continue into the 2010-2011 fiscal year. Development of the reporting format is still in progress; however, any reporting modification or upgrade to the IMS is currently on hold. Before proceeding with this program, the member departments of the IFMS Cluster (Core) Forum have asked to wait until the Standing Committee on Government Operations and Estimates or central agencies have made a further decision or clarification to have the green reporting requirement made mandatory.

• The IT/IM Contracting Division has developed and put into place an e-waste disposal strategy that incorporates the latest Crown asset disposal policies. Assets are disposed of in an environmentally friendly manner, with a strong preference for reuse, through initiatives such as providing computers for schools, providing used equipment to the 2010 Winter Games committee, and using the Crown assets disposal auction site. When disposal is necessary, the department uses approved companies in the provincial recycling program and has set aside items for disposal under the forthcoming PWGSC e-waste disposal standing offer.

• During fiscal year 2010-2011, broadcast messages will be used as a primary communications and awareness tool to inform all DFAIT employees about environmental initiatives and issues.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B:

• Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g. IT hardware, imaging devices, paper).

• When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

The IT/IM Contracting Division uses PWGSC consolidated procurement instruments.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure for Part C:

Total quantity of a consumable purchased (e.g. paper) or an asset owned/leased (e.g. printing devices) relative to total number of full-time employees (FTE).

*Another initiative was the introduction of operating procedures that incorporate the latest green procurement and disposal policy for the disposal of e-waste.

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Departmental Green Procurement processes are based on achieving value-for-money - leveraging procurement in order to accomplish broader social, economic and environmental outcomes, in compliance with certain policies, such as the Policy on Green Procurement.

Departmental purchasing patterns for products essential to operations are assessed using key standards to support sustainable development. Electronic-based Green Procurement processes are also an important part of the Department's commitment to reduce the environmental footprint of paper-based transactions particularly for thousands of low dollar value transactions. Since departmental purchasing is subject to the use of mandatory standing offers established by Public Works and Government Services Canada, work continues to identify opportunities where Green Procurement can be improved. Appropriate communications strategies and tools including the Purchasing Portal, will ensure appropriate use of "green" items.

The Department is raising awareness and understanding of Green Procurement through training and communications. Functional specialists receive training through courses offered by the School of Public Service, and managers and administrative staff receive information through departmental awareness sessions. Green Procurement information is added to the Departmental Purchasing Portal and employees receive regular information through the Intranet site and communiqués.

A National Departmental Working Group tracks key commodities purchased, to identify opportunities, and leverage procurement tools from Public Works and Government Services Canada. Where government-wide tools are not available, the department is building green requirements, for example; refurbishing its office screens and panels.

More specifically, the Department will continue to assess opportunities to decrease paper-based transactions and improve the efficiency and costs associated with low dollar value procurement promoting appropriate use of the Acquisition Card and the Procurement Portal.

Part B: Use of Green Consolidated Procurement Instruments

^* Amount shown from 2008-09 Public Works and Government Services Canada (PWGSC) Annual Report. Does not include minor purchases from acquisition cards.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Where Applicable)

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Part A: Green procurement capacity building

Part B: Use of green consolidated procurement instruments

Performance measure: Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.

Part C: Reduction initiatives for specific goods

The Office of the Commissioner of Lobbying (OCL) has continued to make progress towards integrating environmental performance considerations into its procurement decision-making processes.

The OCL is contributing to protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling dead batteries as well as empty toner cartridges used in office printers. Also, an initiative was implemented within the past year which consists of purchasing rechargeable batteries.

Other initiatives include printing the OCL's annual report and investigation reports on 100% recycled paper, double-sided printing of documents whenever possible, circulating documents of interest and/or making them available on a shared computer drive rather than printing multiple copies for internal distribution, and using the OCL's website as the preferred means for public distribution of information and corporate publications.

In 2010-11, the OCL will offer training to its materiel management and procurement staff as well as the acquisition cardholders in government-wide green procurement. The OCL will also develop a process to track green procurement in order to report its spending and set realistic targets for future years.

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Note: The Agency is in the process of developing a third laboratory, the JC Wilt Infectious Diseases Research Centre in Winnipeg, which is not included in this information.

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

How is your organization planning to meet the objectives of the Policy on Green Procurement?

The existing PSC sustainable development policy and related guidelines developed in 2007 remains in effect. In addition to providing recommendations to employees on ways to go "green" within their office environment, the policy identified corporate "greening" initiatives to take effect immediately upon release of the new policy. For the PSC, these initiatives include the recommended use of refillable/remanufactured cartridges for all printers and photocopiers, the return of used cartridges for recycling, the purchase and use of recycled paper products as well as the reduction of paper use through the setting of printer defaults to duplexing (double-sided).

Even though the PSC is not a Category 1 Department and does not set Sustainable Development Strategy targets, it continues to address Green Procurement through its internal investment planning processes.
Notable PSC initiatives:

• Put in place a five-year Hardware Evergreen Plan;
• Make use of Request for Volume Discount for IT equipment with Public Works and Government Services Canada (PWGSC);
• Dispose of all PSC IT equipment no longer in use through the “Computers for Schools” Program or the PWGSC "E-Waste" Program;
• Identify an ADM-level environment champion; and
• Identify a green procurement representative.

Has your organization established green procurement targets?

In light of the PSC's buying patterns, the PSC did not see the need to establish its own specific green procurement targets, since it relies mainly on already-established PWGSC Standing Offer and Supply Arrangements for the acquisition of the majority of its goods.

Describe the green procurement targets that have been set by your organization and indicate the associated benefits anticipated.

As previously mentioned, the PSC has not established specific targets but is achieving green procurement commitments through a combination of initiatives, including government-wide commodity management initiatives and the procurement services of PWGSC.

The PSC has implemented several initiatives to address environmental issues associated with the procurement of goods and services:

• All of the PSC's solicitation documents include the following clause regarding green procurement and services:
  • "5.13   Green Procurement and Services: The contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable";
• The PSC only provides electronic references of its General Conditions, Supplementary Conditions and Terms of Payment in all of its solicitation documents;
• In the near future, the PSC will only provide electronic references of its General Conditions for contractual agreements. This will reduce the document size from approximately 20 pages to approximately 8 pages;
• All of the PSC's contractual documents are printed double-sided;
• Whenever possible, the PSC posts its solicitation documents on-line (MERX);
• Even though the PSC has significantly reduced the number of printers in use and continues to do so, it has initiated a review of its photocopier fleet with intent to optimize it with regards to usage and to identify potential redundancies;
• The PSC will participate in the Green Procurement Forum; and
• The PSC purchases most of its goods using standing offers established by PWGSC that relate to green products/services.

As co-tenant with Finance Canada and the TBS, the PSC has been working with them to try to achieve a number of greening of operations commitments such as decrease in greenhouse emissions, improvement of waste management programs, improvement in green procurement and increase in green stewardship.

The PSC continues to be an active participant in the Green Citizenship Network. With excellent co-operation and good communication with the L'Esplanade Laurier government tenants, we have managed to organize various activities within the L'Esplanade Laurier complex related to such worthwhile causes as Earth Day, Waste Reduction Week and Environment Week.

Other notable initiatives include the following:

• Internal space reconfiguration projects;
• Limited investments in furniture and furniture systems;
• Based on operational priorities approved by senior management, acquired and installed replacement green office furniture / furniture systems; and
• Invested in over 280 new Teknion workstations that can be re-used, reconfigured or relocated at any time and at minimal cost, especially in light of the planned move of the PSC Headquarters from L'Esplanade Laurier to a new building in Gatineau within the next 3-4 years. The procurement for the Teknion workstations was performed through PWGSC's office furniture Standing Offer.

It should also be noted that the PSC continues to work with PWGSC in its efforts to implement sustainable development initiatives and improve building efficiency, e.g. the removal of polychlorinated biphenyls from the electrical transformers located within L'Esplanade Laurier.

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Part C: Reduction Initiatives for Specific Goods

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Part A: Green Procurement Capacity Building

Part B: Use of Green Consolidated Procurement Instruments

Part A: Green Procurement Capacity Building

In fiscal year 2009–10, the Treasury Board of Canada Secretariat (the Secretariat) underwent two major Order-in-Council machinery changes:
a) Corporate Services as a shared service was created by integrating employees from the Department of Finance Canada and the Secretariat to provide dedicated services;
b) the Office of the Chief Human Resources Officer was created from the former Canada Public Service Agency and selected Secretariat functions.
As a result, about 1,000 people were transferred to the Secretariat, and corresponding financial allocations were added.

Part B: Use of Green Consolidated Procurement Instruments

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Data is not available. The consumable assets inventory and usage will be reviewed to re‑establish the baseline. Once determined, targets will be set.

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

COMMENTS: WD continues to contribute to the overall Government of Canada commitment to green government operations through training and awareness, as well as ongoing advice to procurement staff on the latest initiatives and procurement tools for green goods and services.  Increased knowledge leads to improved tracking of green procurement and purchasing.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B:

COMMENTS:

Paper - copy paper is purchased exclusively from the PWGSC GREEN CPI.  Copy paper purchases are paid with the acquisition card and consequently the total dollars spent on paper are difficult to determine as acquisition card purchases are not recorded as call-ups against the CPI.

Imaging Devices – purchased exclusively from the PWSGC GREEN CPI.

IT Hardware – purchased exclusively from the PWGSC GREEN CPI.

Furniture – purchased exclusively from PWGSC CPI.  Corporately, WD has “set-aside” furniture under the Procurement Strategy for Aboriginal Business (PSAB), however purchases furniture that meets the GREEN criteria as set forth by Treasury Board.  Identification of purchases is limited to one category, i.e. GREEN or PSAB and not both.  Most furniture purchases for WD are identified as PSAB.

Toner Cartridges – discussion ongoing with regional offices to encourage purchase of recycled toner cartridges.  Remanufactured toner cartridges are not available for all equipment.

Part C: Reduction Initiatives for Specific Goods

Performance Measure For Part C:

COMMENTS:

Consumable use reduction initiatives

• default double-sided printing/copying;
• electronic bid box, reducing paper from suppliers and providing electronic copies (number of paper copies significantly reduced)  e.g. BidBox.AB@wd-deo.gc.ca;
• requesting electronic deliverables from suppliers, and reducing hard copy reports;
• multi-use imaging devices utilized to combine printers, photocopies and scanners; and
• re-purposing furniture.

E-Waste in WD

WD does not generate a large volume of electronic waste, but is very diligent in disposing of electronic waste in an environmentally responsible and cost effective manner.  The provinces of Alberta and Saskatchewan have active and well-regulated not-for-profit recycling associations providing services at a nominal cost. 

• Cellphones/Blackberries, etc.
  • returned to service provider; or
  • donated to charitable organizations.
• Photocopiers/Printers/Scanners/Fax Machines etc.
  • returned to manufacturers;
  • sent to provincial recyclers; or
  • computers for schools.
• Hard drives/VCR tapes/CDs/DVDs/Back-up tapes etc.
  • sent for destruction with various service providers, with environmentally responsible practices.
• Computers/Obsolete Servers/Monitors
  • computers for schools;
  • Crown Assets Disposal (PWGSC); or
  • provincial recyclers.

Other