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Section III: Supplementary Information
Table 1: Departmental links to the Government of Canada Outcomes
| Strategic Outcome: Federal departments, agencies, and institutions demonstrate excellent and innovative people management and achieve high quality workforces and workplaces able to serve the Government and deliver desired results for Canadians. | ||||
| ($ millions) | Planned Spending | Alignment to Government of Canada Outcome Area | ||
| 2008–09 | 2009–10 | 2010–11 | ||
| Policy Direction, Partnerships and Integration Program | 23.0 | 24.6 | 24.6 | All |
| Strategic Services Program | 34.9 | 29.9 | 29.9 | All |
| Integrity and Sustainability Program | 15.0 | 10.5 | 10.5 | All |
The reduction in estimated total planned spending from 2008-2009 to 2009-2010 is due to the temporary nature of funding for small agency support ($1.9M), information systems ($1.4M) and work on values and ethics ($4.6M), and to minor adjustments to Employee Benefits Plans.
Table 2: Sustainable Development Strategy (SDS)
| Objective | Target (2007–09) | Activities anticipated within the coming year (2008–09 ) |
| 1.1 SD principles are reflected within PS values and ethics policy instruments | To consider incorporating, where appropriate, sustainable development principles into values and ethics policy instruments that are currently being reviewed/developed. | Sustainable development principles have been included where appropriate in the new Treasury Board Code of Conduct being developed following the enactment of the Federal Accountability Act. |
| 1.2 PS leaders are aware of and understand SD principles and how to factor them into their business | To consider incorporating, where appropriate, sustainable development principles into learning and development programs for leaders. | The Agency encourages employees to take a course on sustainable development (SD) offered by the Canada School of Public Service to help them in their decision making related to strategies, mechanisms and strategic environmental assessments. This course also provides a better understanding of the rationale, meaning and implications of SD and the use of some tools to support the Government's commitment to SD. As of February 2008, sustainable development training is being given as part of the required training courses. It is an educational component of the leadership development programs where appropriate. |
| 1.3 Recognize PS leaders who contribute to SD | Create, as deemed feasible, an SD criterion to the management excellence award or add a new single award for SD. | The components and implications of a management excellence award for sustainable development have been examined and implemented where appropriate. |
| 2.1 Integrate SD into the Agency's decision making | Environmental Management System (EMS) – The Corporate Services Branch (CSB) will develop and implement an EMS for the Department of Finance, the Treasury Board Secretariat and the Canada Public Service Agency in collaboration with the Public Service Commission of Canada. | Enviro drafted an Environmental Management System (EMS) that will provide a framework regarding environmental performance, issues, impacts and accountability to better support the integration of sustainable development in decision making. The EMS will support proactive environmental stewardship by enabling the Agency to better control and prevent environmental damage. The EMS is ready to be presented to the EMS committee. The committee membership is being established with most CSB sectors and a PWGSC member. The EMS implementation phase began in February 2008. |
| Green Citizenship Network (GCN) – the Corporate Services Branch will establish ongoing support for the GCN, and increase the GCN membership by 25 percent and improve opportunities for employee participation in grassroots environmental activities. |
Membership in the Green Citizenship Network (GCN) has increased nominally (Fin, TBS, the Agency and the Public Service Commission). The GCN is working to provide members with more opportunities for grassroots involvement in workplace environmental initiatives. The recent Lug-a-Mug campaign has been initiated, implemented and is being supported by the GCN.
The Agency's membership within the GCN has increased from 7 members in 2005 to 42 members in 2008. |
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| 2.2 Reduce greenhouse gas (GHG) and other air emissions | Energy conservation program – Decrease greenhouse gas (GHG) emissions by five percent in L'Esplanade Laurier (LEL) based on fiscal year 2005–06 baseline through the development and implementation of an energy conservation plan and awareness campaign that will explore and facilitate energy efficiency opportunities for LEL and other occupied buildings. |
LEL is considered an energy intense building in the National Capital Region. The lighting, as well as the heating and ventilation systems at LEL, are considered inefficient. Public Works and Government Services Canada (PWGSC) is expected to modernize the lighting (fluorescent fixture, ballast and controls) by the summer of 2008. User procedures will be developed
concurrently with this modernizing work and it will be communicated to employees. With this effort, we are expected to exceed our target of reducing GHGs by five percent. As well, we are pursuing further energy conservation initiatives in the coming year.
The percentage reduction in GHG emissions across the Agency building inventory is reported annually. |
| Reduce GHG emissions – Reduce GHG emissions per vehicle kilometre from the departmental fleet by 15 percent based on 2005–06 fleet composition baseline. | The Fin/TBS/Agency fleet of six vehicles is being monitored to ensure that new acquisitions meet TBS fleet management policies which call for more fuel-efficient vehicles (i.e. four-cylinders, or hybrid technologies, or ethanol-based fuel use). In the 2007 calendar year, two hybrid (electric and gas) vehicles were purchased. This is expected to reduce GHG emissions by approximately 15 percent. | |
| Maximize use of ethanol – 90 percent of gasoline purchased for federal road vehicles will be ethanol-blended. |
The Fin/TBS/Agency fleet is being monitored annually to ensure that ethanol-based fuels are being purchased whenever possible. Drivers have been provided directions on where to find ethanol-based fuels. It is anticipated that these efforts will allow us to meet our 90 percent objective.
The Agency is committed to reducing its greenhouse gas emissions per vehicle kilometre by 15 percent based on the 2005–06 fleet performance by purchasing ethanol blended gasoline. |
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| Green and defensive driver training – All drivers will be provided with green and defensive driver with training. | All six Fin/TBS/Agency fleet drivers have completed green and defensive driver training. | |
| 2.3 Increase level of green procurement | Green procurement tracking – CSB will coordinate the introduction of a field in the Financial Application System (SAP) and the Integrated Financial and Materiel System (IFMS). Adjust procurement tracking and reporting to include green procurement (collaboratively with a number of departments and agencies). | Finance and Treasury Board Secretariat are collaborating with departments and agencies that use the common financial information system delivered by SAP to work on a common approach to tracking green procurement. To track green procurement purchases, SAP Core Development Team has developed and implemented the government-wide IFMS and the SAP fields. This tracking field came online in September 2007. Training on its use is being developed and will be delivered to procurement, materiel and buyer personnel by April 2008. |
| Multi-function document manager pilot program – Develop a pilot project for equipment that would reduce the need for a separate networked photocopier, printer, colour printer and scanner (and possibly fax machine). |
A Statement of Sensitivities and a Threat and Risk Assessment have been completed for the use of multi-function document (MFD) printers that have been purchased and MFD managers leased on the network. Two pilot groups have been identified (TBS Pensions and Benefits, and TBS EMS) who have (or will be) moved to 222 Nepean Street by April 2008. Significant operational
cost savings for the use of these printing devices is anticipated, as well as energy and paper cost savings. Results of the pilot project should be available by end of the 2008 calendar year.
The Agency has the opportunity to reduce the environmental impact of its operations by purchasing environmentally friendly goods and services. This Agency initiative successfully reduced the costs up to 50 percent by reusing recycled toner. The Agency has installed two centralized copy centres to accommodate 69 employees, reducing the use of separate networked photocopiers. |
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| Green furniture purchases – CSB will increase purchases of green office furniture from 2005–06 levels by 50 percent where and whenever new fit-up opportunities exist, and where current design configuration permits. | Furniture procurement standards have been established and are being followed by the Facilities Management staff and procurement buyers. Reminders of the standard and the SDS target were sent periodically to assure compliance. The office furniture industry is considered quite environmentally responsible and is a centrally managed commodity available through PWGSC mandatory Standing Offer Agreements (SOA). The SOAs have environmental considerations built into them. It is anticipated that we will meet our target. | |
| CSB will develop and deliver green procurement training to 100 percent of materiel managers and procurement staff by 2008, and 60 percent of acquisition cardholders by 2009. | PWGSC's Office of Greening Government Operations (OGGO) and the Canada School of Public Service have developed online training and made it available through Campusdirect, as of July 2007. The Green Citizenship Network has coordinated the training for the materiel and procurement personnel training, which was to be completed by January 25, 2008. A draft training package has been completed by the Green Citizenship Network for acquisition cardholders. Delivery is expected during the January to April 2008 period. | |
| 2.4 Reduce waste sent to landfill | Update recycling program at L'Esplanade Laurier and other occupied buildings – CSB will work with PWGSC to divert 75 percent of waste through the redesign and implementation of an updated recycling program, which include improvements to hazardous materials programs. |
The recycling program at LEL has been updated with new signage and the removal of polystyrene bins from the facilities, as these bins are no longer considered a recyclable waste that is marketable. Additional recycling items have been added to the recycling program, including CDs/DVDs/floppies/ ZIP/JAZZ, batteries, various plastics, toner cartridges and inkjet
cartridges. Other opportunities for waste diversion are being assessed for 2008. External site recycling programs are also being updated where possible. We anticipate these efforts, coupled with the composting program (see below), will allow us to meet our target of 75 percent waste diversion rate.
The Agency has committed to the development of a green procurement guide as indicated in the departmental Sustainable Development Strategies (SDS). The guide is intended to provide those employees with purchasing responsibilities with information on what is required to 'green' departmental purchases. Criteria are included for appraising the environmental benefits of items under consideration for purchase, recognizing that other non-environmental criteria will enter into the decision-making process. The guide does not impose strict regulations requiring the use of costly or inadequate items simply because of their environmental qualities. |
| Composting program – Develop and implement a composting program for items such as paper towels and food waste. | The process of composting hand paper towels (37 tonnes annually) has been agreed to in principle by PWGSC. We are also seeking a way to divert pulverized paper waste (100 tonnes annually) from landfills to horse bedding in RCMP and private stables in the region. We are also looking at composting pulverized paper along with the paper towels as noted above. Both initiatives are expected to begin by April 2008. |
The following electronic tables can be found on the Treasury Board Secretariat's website at http://www.tbs-sct.gc.ca/rpp/2008-2009/info/info-eng.asp:
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