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ARCHIVED - NAFTA Secretariat — Canadian Section
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SECTION 4: OTHER ITEMS OF INTEREST
4.1 Internal Services
As indicated in Sections 1 and 2, the NAFTA Secretariat has a Program Activity Architecture that is approved by Treasury Board and sets out the key strategic outcome and its key program activity. Additionally, like other Government of Canada departments, agencies and Crown corporations, we have the second program activity known as Internal Services. The following are the sub-activities associated with our Internal Services:
- Management and Oversight Services;
- Financial Management Services;
- Human Resources Management Services;
- Information Management Services;
- Information Technology Services; and
- Other Support Delivery Services.
The Internal Services contributes to our key program activity (the administration of international trade dispute resolution mechanisms) through the provision of sound corporate planning, financial, human resources, information management, information technology, administrative and materiel management services. It also contributes by promoting modern management practices and ensuring that the NAFTA Secretariat, Canadian Section implements new government initiatives and that it complies with all government policies and directives.
The two tables below show information on planned spending on financial and human resources over the coming three-year period with respect to the Internal Services.
| 2008-2009 | 2009-2010 | 2010-2011 |
| $1,554,000 | $1,554,000 | $1,554,000 |
| 2008-2009 | 2009-2010 | 2010-2011 |
| 7 FTEs | 7 FTEs | 7 FTEs |
4.2 Responsibility Chart
The NAFTA Secretariat, Canadian Section, has one program and one business line. For financial accountability purposes, the reporting structure is to Parliament through the Minister of International Trade (see figure 1).
Figure: 1 The NAFTA Secretariat, Canadian Section’s Organizational Structure
* Full Time Equivalent (FTE): A full time equivalent is the unit of measurement for personnel resources and refers to the employment of one person for one full year or the equivalent thereof. FTEs are not subject to Treasury Board control but are disclosed in Part III of the Estimates in support of personnel expenditure requirements.
4.3 Governance
The following committees are crucial to the operations of the NAFTA Secretariat, Canadian Section in terms of governance, accountability, corporate decision making and priority setting:
Executive Committee
Chaired by the Secretary, and consisting of the Deputy Secretary and the Registrar, the executive committee establishes strategic plans, set priorities, monitors financial and human resources activities.
The Secretary is the chief executive officer of the Canadian Section and has supervision over and direction of the work and staff, including responsibility for all administrative matters.
The Deputy Secretary is the senior financial officer accountable for planning and managing a wide variety of financial, human resources, information technology/information management, administrative, security and outreach/promotion, policies, systems, procedures and services for the Secretariat.
The Registrar is accountable for the provision of expert and authoritative advice on the application and interpretation of the rules of procedure, code of conduct, and operational procedures with respect to international trade disputes.
Management Review Committee (ISO)
Chaired by the Secretary, and consisting of the Deputy Secretary, the Registrar and the Deputy Registrar, the Management Review Committee assesses proposed changes to the ISO 9001:2000 quality policies and quality objectives and any element reported by the ISO Quality Steering Committee.
Contract Review Committee (CRC)
The CRC is chaired by the Deputy Secretary, and consisting of the Registrar and Financial Analyst. Its mandate is to ensure that the selection process used for request for proposals (RFPs) was based on the established criteria and that it was fair and transparent.