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National Battlefields Commission
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Section III: Supplementary Information
3.1 Organizational Information
The NBC reports to Parliament through the Minister of Canadian Heritage and Status of Women. It is governed by a board, which includes seven Commissioners appointed by the Governor General in Council and one member appointed by the Province of Quebec. Commissioner's post appointed by the Province of Ontario is vacant. The Secretary, who acts as Director General, is responsible for the day-to-day management of all of the Commission's activities, in accordance with its incorporating Act. The Secretary is appointed by the Governor General in Council.
Its structure is divided in accordance with its main activities_development, administration and conservation.
3.2 Commission's Links to Government of Canada Outcome areas
|
2007-2008 |
||||
|
(in thousands of dollars) |
Budgetary |
|||
|
Program Activities |
Operating |
Respendable Revenue |
Total Main Estimates |
Total Planned Spending |
|
Strategic Outcome: Prestigious, accessible, safe and educational historic and urban sites |
||||
|
1 - Conservation |
6,102 |
628 |
6,730 |
6,730 |
|
2 - Development |
635 |
804 |
1,439 |
1,439 |
|
3 - Administration * |
4,904 |
168 |
5,072 |
5,072 |
|
Total |
11,641 |
1,600 |
13,241 |
13,241 |
* It is important to note that the amount indicated under « Administration » includes payments in lieu of taxes in the order of $3,676,000.
- Program activities 1 and 3 contribute to the achievement of the Government of Canada's "a clean and healthy environment" strategic outcome.
- Program activities 2 and 3 contribute to the achievement of the Government of Canada's "a vibrant Canadian culture and heritage" strategic outcome.
3.3 Financial Tables
Table 1: Commission Planned Spending and Full Time Equivalents
|
(in thousands of dollars) The National Battlefields Commission |
Forecast |
Planned |
Planned |
Planned |
|
Program Activities |
||||
|
Conservation |
2,393 |
6,730 |
2,504 |
2,504 |
|
Development |
1,436 |
1,439 |
1,439 |
1,439 |
|
Administration |
5,078 |
5,072 |
5,072 |
5,072 |
|
Total Main Estimates |
8,907 |
13,241 |
9,015 |
9,015 |
|
Adjustments ** |
||||
|
- ERC procurement saving*** |
(10) |
|||
|
Supplementary Estimates: |
||||
|
- Funding to support the commemoration of the 400th anniversary of the founding of Quebec City and the 100th anniversary of the Commission in 2008 |
500 |
|||
|
- Operating budget carry forward |
343 |
|||
|
- Spending pursuant to section 29.1 (1) of the Financial Administration Act |
100 |
|||
|
Total Adjustments |
933 |
|||
|
Total Planned Spending |
9,840 |
13,241 |
9,015 |
9,015 |
|
Total Planned Spending |
9,840 |
13,241 |
9,015 |
9,015 |
|
Less: respendable revenue |
1,600 |
1,600 |
1,600 |
1,600 |
|
Plus: Cost of services received without charge **** |
227 |
230 |
230 |
230 |
|
Net cost of Program |
8,467* |
11,871 |
7,645 |
7,645 |
|
Full Time Equivalents |
50 |
55 |
55 |
55 |
* Reflects best forecast of total planned spending to the end of the fiscal year.
** Adjustments are to accommodate approvals obtained since the Main Estimates and include Budget initiatives,
Supplementary Estimates.
*** Procurement savings amount is not reflected in any other table.
****See Table 3.
Table 2: Voted and Statutory Items listed in Main Estimates
(in thousands of dollars)
|
2007-2008 |
|||
|
Vote or Statutory Item |
Truncated Vote or Statutory Wording |
Current |
Previous |
|
55 |
Program expenditures |
11,208 |
7,006 |
|
(S) |
Expenditures pursuant to paragraph 29.1(1) of the Financial Administration Act |
1,600 |
1,500 |
|
(S) |
Contributions to employee benefit plans |
433 |
401 |
|
Total * |
13,241 |
8,907 |
|
* Gap between the two years mainly comes from the acceptation for 2007-2008 of an amount of $4,216,000 for infrastructure rehabilitation in preparation for the 400th anniversary of Quebec City and the 100th anniversary of the Commission in 2008.
Table 3: Services Received Without Charge
|
(in thousand of dollars) |
2007-2008 |
|
Services received by Public Works and Government Services Canada (Compensation Sector) |
2 |
| Office of the Auditor General of Canada |
35 |
| Salary and associated expenditures of legal services provided by the Department of Justice Canada |
10 |
| Contributions covering the employer's share of employees' insurance premiums and expenditures paid by the Treasury Board of Canada Secretariat (excluding revolving funds) |
180 |
|
2007-2008 Services received without charge |
227 |
Table 4: Sources of Respendable Revenue
|
(in thousand of dollards) |
Forecast |
Planned |
Planned |
Planned |
|
The National Battlefields Commission |
||||
|
Parking lots |
970 |
970 |
970 |
970 |
|
Educational activities and visitors welcoming |
387 |
387 |
387 |
387 |
|
Rental of premises |
203 |
203 |
203 |
203 |
|
Other revenues |
40 |
40 |
40 |
40 |
|
Total Respendable Revenue |
1,600 |
1,600 |
1,600 |
1,600 |
Table 5: Revolving Fund – Statement of Operations
|
(in thousands of dollards) |
Forecast |
Planned |
Planned |
Planned |
|
Respendable Revenue |
8,907 |
13,241 |
9,015 |
9,015 |
|
Expenses |
||||
|
Operating |
||||
|
Payments in lieu of taxes |
3,776 |
3,676 |
3,676 |
3,676 |
|
Salaries and benefits |
3,103 |
3,315 |
3,068 |
3,068 |
|
Materials and supplies |
700 |
4,800 |
821 |
821 |
|
Professional services |
721 |
750 |
750 |
750 |
|
Maintenance and repairs |
350 |
400 |
400 |
400 |
|
Publicity |
150 |
170 |
170 |
170 |
|
Transport and communication |
87 |
90 |
90 |
90 |
|
Rental |
20 |
40 |
40 |
40 |
|
Services provided without charge |
65 |
227 |
227 |
227 |
|
Amortization of capital assets |
828 |
760 |
760 |
760 |
|
Surplus (Deficit) |
(893) |
(987) |
(987) |
(987) |
Statement of Cash Flows
|
(in thounsand of dollars) |
Forecast |
Planned |
Planned |
Planned |
|
Surplus (Deficit) |
(893) |
(987) |
(987) |
(987) |
|
Add non-cash items: |
||||
|
Depreciation/amortisation |
828 |
760 |
760 |
760 |
|
Services provided without charge |
65 |
227 |
227 |
227 |
|
Cash surplus (requirement) |
0 |
0 |
0 |
0 |
Projected Use of Authority
|
(in thousands of dollars) |
Forecast |
Planned |
Planned |
Planned |
|
Authority |
|
|||
|
Drawdown: |
||||
|
Balance as at April 1 |
||||
|
Projected surplus (Drawdown) |
||||
|
Projected Balance at March 31 |
0 |
0 |
0 |
0 |
Table 6: Resource Requirement by Program Activities
|
2007-2008 |
||||
|
(in thousands of dollars) |
Conservation |
Development |
Administration |
Total Planned Spending |
|
The National Battlefields Commission |
6,730 |
1,439 |
5,072 |
13,241 |
|
Total |
6,730 |
1,439 |
5,072 |
13,241 |
Table 7: User Fees
|
Name of user fee |
Fee type |
Fee setting authority |
Reason for introduction or amendment of fees |
Effective date of planned change |
Planned consultation and review |
|
Parking lots |
Other goods and services (O) |
Contractual authority |
Generate revenues for the provision of services to the clientele. Market adjustment. |
The modification will be effective in 2007-2008 |
Initial consultation with the public. Notice in newspapers. Publication in the Official Gazette of Canada. |
|
Educational activities and visitors reception |
Regulatory service (R) Interpretation |
Contractual authority |
Increase in fees reflecting the rise in costs related to the activities. Cover inflation and a variety of new services. |
The modification will be effective in 2007-2008 |
Initial consultation with the public. Notice in newspapers. Publication in the Official Gazette of Canada. |
|
N.B.: This modification was presented before march 31st, 2004. A rating scale had been established for a number of years with market-based annual increases Pricing available on Web site: www.ccbn-nbc.gc.ca |
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Table 8: Internal Audits and Evaluations
|
1. Name of Internal Audit/Evaluation |
2. Audit Type/Evaluation Type |
3. Status |
4. Expected Completion Date |
5. Electronic Link to Report |
|
Audit of travel and hospitality expenditures in small departments and agencies (SDA) |
To ensure that business travel and hospitality expenditures are being administered in accordance with applicable policies and directives |
3 key phases 1- Planning 2- Conducting the audit 3- Reporting |
1- Late 2- Late 3- Late |
Lapointe-savoie.maria@tbs-sct.gc.ca (Office of the Comptroller General) |
|
6. Electronic Link to Internal Audit and Evaluation Plan: |
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The NBC is audited every year by the Office of the Auditor General, which analyses and verifies our accounting practices to ensure compliance with Government of Canada directives and policies. There are no other current or planned internal audits or verifications by the Office of the Comptroller General or the NBC.
Given the scope of the NBC's mandate and that its structure does not provide for internal auditing, management monitors operations through rigorous follow-up and knowledge of the various operations in each unit.