ARCHIVED - RPP 2007-2008
Offices of the Information and Privacy Commissioners of Canada

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Section III: Supplementary Information

3.1 Organizational Information

The Investigations and Inquiries Branch is responsible for investigating complaints received from individuals and incidents of mismanagement of personal information. The Branch's Inquiries Division responds to thousands of inquiries annually from the general public and organizations.

The Audit and Review Branch audits organizations to assess their compliance with the requirements set out in the two federal privacy laws. The Branch also analyses and provides recommendations on privacy impact assessment reports (PIAs) submitted to the OPC pursuant to the Treasury Board Secretariat Policy on PIAs.

The Research and Analysis Branch is responsible for researching privacy and technology issues to support policy development, investigation and audit, and the public education program. The Branch administers the research program, which was launched in 2004 to support research into, and the promotion of, the protection of personal information. The branch supports international outreach activities and stakeholder engagement activities.

The Public Education and Communications Branch focuses on providing strategic advice and support for communications and public education activities for the OPC. In addition, the Branch plans and implements public education and communications activities, including analyzing public perceptions of privacy issues through media monitoring, public opinion polling, media relations, publications, and the OPC Web site.

The Legal Services and Policy Branch provides specialized legal advice to the Commissioner, the Investigations and Inquiries Branch and the Audit and Review Branch to support the interpretation and application of both enabling laws. The Legal Services and Policy Branch represents the OPC in privacy matters that proceed before the Federal Courts, conducts legal and policy review and analyses of Bills tabled in Parliament and generally advises the Commissioners on a variety of corporate legal matters. The Branch also develops and advises on legal/policy positions for the OPC.

Human Resources

Human Resources is responsible for the provision of strategic advice, management and delivery of comprehensive human resource management programs in areas such as staffing, classification, staff relations, human resource planning, learning and development, employment equity, official languages and compensation.

The priorities for the HR Branch in the 2007-2008 fiscal year will be to:

• Implement the human resources and staffing strategy that addresses the OPC's capacity building needs including staff recruitment and development, retention and succession planning needs;
• Complete implementation of business case requirements, which includes a review of branch design, staffing and classification requirements as a result of the newly approved resources;
• Continue to work with the Canada School of Public Service and other service providers on training and information sessions for all staff as part of the OPC learning environment;
• Continue implementation of the requirements under the new Public Service Employment Act and the Public Service Modernization Act; and
• Integrate human resources planning with overall strategic planning and identify key risks, challenges and necessary actions; enhance HR monitoring and reporting capacity in all disciplines and develop essential HR policies and guidelines as outlined in the corporate policy development process.

Corporate Services

The Corporate Services Branch, headed by the Chief Financial Officer, provides advice and integrated administrative services (corporate planning, finance, information management / technology and general administration) to managers and staff.

The Branch's most important priority in 2007-2008 will be to build organizational capacity through leading phase two (year 2) implementation of the business case that will enable the OPC to continue fulfilling its mandate efficiently and effectively.

The Corporate Services Branch will also lead a number of important management initiatives linked to the OPC's goal of achieving a standard of organizational excellence and applying sound business management practices. The OPC uses the Management Accountability Framework (MAF) as a tool to identify management areas requiring reinforcement and to put in place improved management practices. Initiatives planned for this planning period are as follows:

• Implement the OPC's new performance measurement framework using an incremental approach;
• Continue to advance the management of integrated risk through the:
  • Completion and implementation of the Business Continuity Plan;
  • Establishment of an internal audit function for the OPC (in line with the requirements of the Treasury Board Internal Audit Policy), and
  • Management of risks as identified in the OPC's corporate risk profile;
• Strengthen information management capacity by recognizing information as a strategic resource and through continued collaboration with internal and external stakeholders; and
• Oversee the financial and management aspects of the 29^th International Conference of Data Protection and Privacy Commissioners.

3.2 Resource Tables

Table 1: Departmental Planned Spending and Full Time Equivalents

($000)	Planned Spending 2006-2007	Planned Spending 2007-2008	Planned Spending 2008-2009	Planned Spending 2009-2010
Vote 45 - Operating expenditures	14,460	17,482	16,747	16,765
Statutory - Contributions to employee benefit plans	1,838	2,229	2,172	2,172
Total Main Estimates	16,298	19,711	18,919	18,937
Adjustments:
Funding provided through transfers from TB Vote 5 and Governor General Special Warrants in lieu of Supplementary Estimates for activities under PIPEDA	–	–	–	–
Total Planned Spending	16,298	19,711	18,919	18,937
Plus: Cost of services received without charge
Accommodation provided by Public Works and Government Services Canada (PWGSC)	990	958	983	997
Contributions covering employers' share of employees' insurance premiums and expenditures paid by TBS (excluding revolving funds)	774	840	818	818
Audit of the financial statements by the Office of the Auditor General of Canada	90	90	90	90
Cost of Program	18,152	21,599	20,810	20,842
Full Time Equivalents	125	154	150	150

Explanation of Trends

The planned increased resources are being phased-in over two years, 2006-2007 and 2007-2008. The planned spending for those two years also includes the one-time costs of fitting up offices and systems for the increased staff; in addition resources are temporarily provided in those years to eliminate the backlog in Investigations and Inquiries. The planned spending for 2008-2009 represents the resource utilization on an on-going basis.

Table 2: Resources by Program Activity in 2007-2008

Program Activity ($000)	Operating	Contributions	Total Main Estimates
1. Compliance Activities	11,139	–	11,139
2. Research and Policy Development	4,034	500	4,534
3. Public Outreach	4,038	–	4,038
Total	19,211	500	19,711

Link to the Whole of Government Framework: the OPC Strategic Outcome and all three Program Activities support the Social Affairs outcome area of the Framework, more specifically the following outcome: a diverse society that promotes linguistic duality and social inclusion.

Table 3: Resource Requirements by Branch in 2007-2008

Branches ($000)	1. Compliance Activities	2. Research and Policy Development	3. Public Outreach	Total
Offices of the Commissioner and Assistant Commissioners 1	616	616	616	1,848
Investigations and Inquiries	3,987			3,987
Research and Analysis		2,260		2,260
Audit and Review	2,291			2,291
Legal Services and Policy	1,099	471		1,570
Regional Offices	226		528	754
Communications			1,743	1,743
Corporate Services	2,090	934	909	3,933
Human Resources	563	132	126	821
ATIP Office2	267	121	116	504
Total	11,139	4,534	4,038	19,711

¹ Costs associated with the 29^th International Conference of Data Protection and Privacy Commissioners are shown under the Office of the Commissioner.

² Access to Information and Privacy

The Offices of the Commissioner and Assistant Commissioners include the costs of federal-provincial coordination and international activities. The OPC budgets centrally for many of its costs. For example, Corporate Services Branch includes the costs of information management and information technology (computer systems and computer equipment for all employees), office furniture and supplies and telecommunications. Human Resources Branch includes the cost of employee training.

3.3 Sources of Additional Information

Legislation Administered by the Privacy Commissioner

Privacy Act	R.S.C. 1985, ch. P21, amended 1997, c.20, s. 55
Personal Information Protection and Electronic Documents Act	2000, c.5

Statutory Annual Reports, other Publications and Information

Statutory reports, publications and other information are available from the Office of the Privacy Commissioner of Canada, Ottawa, Canada K1A 1H3; tel.: (613) 995-8210 and on the OPC's Web site at www.privcom.gc.ca

• Privacy Commissioner's annual reports
• Reports on Plans and Priorities from previous years
• Departmental Performance Report to Parliament for the period ending March 31, 2006
• Your Privacy Rights: A Guide for Individuals to the Personal Information Protection and Electronic Documents Act
• Your Privacy Responsibilities: A Guide for Businesses and Organizations to the Personal Information Protection and Electronic Documents Act

Contact for Further Information on the Report on Plans and Priorities

Mr. Tom Pulcine
Director General, Corporate Services/CFO
Office of the Privacy Commissioner of Canada
Place de Ville, Tower B
112, Kent St., Suite 300
Ottawa, Ontario K1A 1H3
Telephone: (613) 996-5336
Facsimile: (613) 947-6850

 

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