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ARCHIVED - Review of Policy Monitoring

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5.0 Conclusion

Our study has revealed that TBS conducts effective policy monitoring in certain policy areas.  We also observed that policy areas generally understood the level of risk, a fundamental component of the Framework.  However there is an inconsistent application of the monitoring elements throughout TBS and certain practices are more effective as TBS monitoring tools.

The recommendations within the report are:

  1. TBS should adopt the Policy Monitoring Framework as a tool for taking a systematic approach to defining the policy monitoring and reporting approach for policies that are developed in the future.
  2. A portfolio of the Framework's process enablers and monitoring and reporting practices, tailored to each policy area and level of risk, should be adopted to improve policy monitoring.  Generally TBS policies identified as high risk areas need to enhance their level of monitoring and reporting activities to address their strategic significance.
  3. The following leading practices included in the Framework are areas that should be addressed to improve monitoring and reporting for TB policies:

Key Performance Indicators
Level of Risk
Committed Funding
Ongoing Reporting and Analysis
Policy Objectives and Outcomes
Effective Implementation
Actionable Items
Audit and Evaluation
TBS and Departmental Executive Leadership/Sponsorship

A more detailed description of the recommendation for each practice is included in the body of the report.

The areas that TBS should focus on initially to strengthen the achievement and monitoring of policy outcomes are:

  • Establish key performance indicators;
  • Strengthen resources committed to monitoring activities;
  • Establish ongoing reporting and analysis; and
  • Follow up on actionable items.

Annex A - List of Policies Included in Review

Employment Equity Policy

Official Languages - Language of Work in "Bilingual" Regions
- Communications with the Public

Access to Information

Federal Contaminated Sites Management Policy

Privacy Impact Assessments Policy

Government Security Policy

Integrated Risk Management Framework including Risk Management Policy

Policy on the Prevention and Resolution of Harassment in the Workplace

Transfer Payment Policy

Contracting Policy

A policy for Continuous Learning in the Public Service of Canada

Policy on Delegation of Authorities

Policy of Delegation of Organizational Authority

Policy on Electronic Authorization and Authentication

Smoking in the Workplace

Telework Policy

Annex B - List of Departments Interviewed

Agriculture & Agri-food Canada

Canada Revenue Agency

Canadian Heritage

Canadian Institutes of Health Research

Citizenship & Immigration Canada

Correctional Service Canada

Health Canada

Human Resources Development Canada

Indian and Northern Affairs

Industry Canada

National Defence

Public Works and Government Services Canada

Transport Canada