Archived [2021-04-01] - Directive on Executive (EX) Group Organization and Classification
The directive describes the requirements for the organization and classification of positions in the Executive Group, and provides instructions for increasing and decreasing the departmental baseline of EX-04 and EX-05 positions in the core public administration.
Date modified: 2021-04-23
Supporting tools
Mandatory procedures:
Appendix C: Mandatory Procedures for Changes to the Organizational Baseline of EX-04 and EX-05 Positions
C.1 Effective date
- C.1.1These procedures take effect on April 1, 2020.
- C.1.2These procedures replace the following Treasury Board policy instrument:
C.2 Procedures
- C.2.1These procedures provide details on the requirements set out in section 4 of the Policy on the Management of Executives.
- C.2.2In support of deputy head responsibilities for EX Group organization and classification, heads of human resources are responsible for complying with mandatory procedures related to proposals for changes to the baseline of EX‑04 and EX‑05 positions. The mandatory procedures are as follows:
- C.2.2.1Seeking advice from the Chief Human Resources Officer:
- C.2.2.1.1When developing proposals to increase the baseline of EX‑04 and EX‑05 positions; or
- C.2.2.1.2When developing proposals to increase the number of EX‑05 positions within the baseline of EX‑04 and EX‑05 positions; or
- C.2.2.1.3When establishing a new baseline for EX‑04 and EX‑05 positions;
- C.2.2.2Providing the Office of the Chief Human Resources Officer (OCHRO) with the following documents to assess the proposal:
- C.2.2.2.1Job descriptions signed and dated by the deputy head;
- C.2.2.2.2Evaluation rationales for the proposed positions;
- C.2.2.2.3Organizational charts signed and dated by the deputy head;
- C.2.2.2.4A business case that describes the changes in organizational mandate, program transfer or any other change that impacts responsibilities or accountabilities that result in the need for the proposed position(s);
- C.2.2.3Consulting OCHRO on matters related to the baseline of EX‑04 and EX‑05 positions in the following circumstances:
- C.2.2.3.1When changes to the organizational mandate necessitate a review of the existing baseline EX‑04 and EX‑05 positions;
- C.2.2.3.2When program transfers between organizations involve or affect existing baseline EX‑04 and EX‑05 positions in either organization; and
- C.2.2.3.3When a Governor in Council position is created that impacts the responsibilities, accountabilities or authority of an existing EX‑04 or EX‑05 position.
- C.2.2.1Seeking advice from the Chief Human Resources Officer: