Guideline on Common Financial Management Business Process 1.1 – Manage Planning And Budgeting
Long description for image: Figure 12. Conduct Acquired Services Planning and Budgeting (Subprocess 1.1.8) – Level 3 Process Flow
The figure is a process flow diagram consisting of activities, connectors, inputs and outputs, and decisions.
This diagram depicts the Level 3 process flow for Subprocess 1.1.8 – Conduct Acquired Services Planning and Budgeting, which begins with connectors from the following three subprocesses:
- Subprocess 1.1.1 – Develop Notional Budget Allocations;
- Subprocess 1.1.7 – Conduct Capital Asset Life-Cycle Planning and Budgeting; and
- Subprocess 1.1.9 – Conduct Project Portfolio Planning and Budgeting.
Subprocess 1.1.1 – Develop Notional Budget Allocations provides the two inputs labelled “Notional budget allocations” and “Integrated planning package.”
Subprocess 1.1.7 – Conduct Capital Asset Life-Cycle Planning and Budgeting provides the input labelled “Acquired services portion of capital asset life-cycle plan and budget.”
Subprocess 1.1.9 – Conduct Project Portfolio Planning and Budgeting provides the input labelled “Acquired services portion of project portfolio plan and budget.”
The four inputs connect to the two following activities, which must be completed concurrently:
- Activity 1.1.8.1 – Summarize Capital Asset Life Cycle and Project Portfolio Acquired Services; and
- Activity 1.1.8.2 – Estimate Other Acquired Services Requirements.
The flow advances to Activity 1.1.8.3 – Update Acquired Services Plan and Budget, followed by Activity 1.1.8.4 – Validate Acquired Services Plan and Budget.
The flow continues to a decision labelled “Validated?” The NO flow for the decision “Validated?” leads to Activity 1.1.8.5 – Revise Acquired Services Plan and Budget as Required, which flows to Activity 1.1.8.4 – Validate Acquired Services Plan and Budget. In addition, a connector for Subprocess 1.1.11 – Consolidate and Approve Plans and Budgets leads to Activity 1.1.8.5 – Revise Acquired Services Plan and Budget as Required.
The YES flow for the decision “Validated?” results in the output “Acquired services plan and budget,” which flows to a connector for Subprocess 1.1.10 – Update Internal Investment Plan and Budget.