Guideline on Common Financial Management Business Process 3.2 – Manage Travel
Long description for image: Figure 3. Manage Travel – Level 2 Process Flow
This figure is a process flow diagram comprising subprocesses, connectors, inputs/outputs, and decisions. Some subprocesses are grouped into subprocess groups.
This diagram depicts the Level 2 process flow for Manage Travel (Business Process 3.2). It starts with a connector from Manage Planning and Budgeting (Business Process 1.1), which provides input in the form of an approved budget for the Manage Travel Planning and Requests subprocess group, beginning with Manage Travel Plans (Subprocess 3.2.1).
The flow continues to the decision titled “Blanket travel authority needed?” The “Yes” flow for this decision goes to Manage Blanket Travel Authority (Subprocess 3.2.2).
The “Yes” flow then advances with the “No” flow to Manage Travel Requests (Subprocess 3.2.3), which is performed concurrently with Verify Unencumbered Balance (FAA, section 32) (Subprocess 3.2.4) and Manage Commitment (FAA, section 32) (Subprocess 3.2.5). Completion of the three subprocesses results in the output of a travel authorization and advance request, used in the Manage Travel Administration and Travel Claims subprocess group. The Manage Travel Administration and Travel Claims subprocess group comprises Manage Travel Administration (Subprocess 3.2.6) and the output of a travel claim that is used in Manage Travel Claims and Advance Request (FAA, section 34) (Subprocess 3.2.7). The output of this subprocess is the exercising of certification pursuant to section 34 of the FAA.
The flow continues to the Manage Settlement of Travel Claims subprocess group, which comprises Perform Payment Authority (FAA, section 33) (Subprocess 3.2.8) and Issue Payment (Subprocess 3.2.9).
The flow advances to the decision titled “Recoveries?” The “Yes” flow for this decision leads to the connector for Manage Revenues, Receivables and Receipts (Business Process 2.1), with the “No” flow proceeding to Issue Payment (Subprocess 3.2.9), which is performed by the Receiver General.
The flow advances to the decision titled “Was quality assurance performed?” The “No” flow for this decision leads to the connector for Manage Post-Payment Verification (Business Process 8.1) before continuing with the “Yes” flow to Manage Financial Close (Business Process 8.2), where the Manage Travel business process ends.
Note A: All three subprocesses should be completed before proceeding to the Manage Travel Administration and Travel Claims subprocess group.