Guideline on Common Financial Management Business Process 3.2 – Manage Travel

Constitutes the model for Manage Travel, describing roles, responsibilities and recommended activities from a financial management perspective.
Date modified: 2013-05-15
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Long description for image: Figure 15. Manage Individual Designated Travel Cards (Subprocess 3.2.10) – Level 3 Process Flow

This figure is a process flow diagram comprising activities, connectors, inputs/outputs, and decisions.

The diagram depicts the Level 3 process flow for Manage Individual Designated Travel Cards (Subprocess 3.2.10), which starts with Activity 3.2.10.1 – Define Travel Card Requirements. The output is a completed card request (including the credit limit). The flow continues to Activity 3.2.10.2 – Provide Recommendation for Approval and advances to the decision titled “Provided?” The “No” flow for this decision ends the Manage Individual Designated Travel Cards subprocess. The “Yes” flow proceeds to Activity 3.2.10.3 – Provide Authorization and the decision titled “Authorized?” The “No” flow for this decision ends the Manage Individual Designated Travel Cards subprocess.

The “Yes” flow proceeds to Activity 3.2.10.4 – Obtain Travel Card from Departmental Travel Card Coordinator. The output is the travel card, which will trigger one or more of the following four scenarios:

  • A connector to Manage Travel Administration (Subprocess 3.2.6);
  • Activity 3.2.10.5 – Monitor Use of Travel Card with a connector to Manage Revenues,  Receivables and Receipts (Business Process 2.1);
  • Activity 3.2.10.6 – Pay Delinquent Card; or
  • Activity 3.2.10.7 – Retrieve or Cancel Card

All scenarios end the Manage Individual Designated Travel Cards subprocess.

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