The Reporting Standard on Real Property was rescinded on May 13, 2022. It has been replaced by the Directive on the Management of Real Property and its appended Mandatory Procedures for Reporting.
This standard is effective November 1, 2006.
Deputy heads are accountable to their Minister and the Treasury Board for the management of real property in their organizations. This standard establishes the information management requirements that will ensure compliance with the Treasury Board Policy on the Management of Real Property. That policy requires that deputy heads ensure custodians and Crown corporations regularly record, update and certify information in the Directory of Federal Real Property (DFRP). Custodians and consolidated Crown corporations are required to do the same for the Federal Contaminated Sites Inventory (FCSI).
This standard is issued pursuant to the Financial Administration Act, subsections 7(1), 9(1.1), 9(2) and 149(1).
Part 1 of this standard applies to all departments within the meaning of section 2 of the Financial Administration Act (FAA) and Crown corporations within the meaning of subsection 83(1) of the FAA, unless specific acts or regulations override it.
The Directory of Federal Real Property (DFRP) is the central real property inventory system of the Government of Canada. It serves as the focal point for sharing real property information across the government. The information held in the DFRP informs the Government of Canada about key characteristics of the federal real property held in support of its programs. It provides information concerning federal real property to ministers, members of Parliament, federal departments, Crown corporations, central agencies and the general public.
DFRP custodians shall designate a DFRP authorized official who will be responsible for:
DFRP custodians shall maintain a current, complete and accurate record in the DFRP of the real property that they administer with the exception of the following interest or property types:
Note: DFRP custodians may be excluded from full reporting by decision of the Executive Director of the Assets and Acquired Services Directorate, Treasury Board Secretariat.
DFRP custodians shall report the following data to the DFRP as specified in the DFRP Input Guide:
DFRP custodians shall:
Annually, the Treasury Board Secretariat will request that the DFRP authorized officials certify in writing the completeness and accuracy of their records in the DFRP as well as the currency of their contact list. The Treasury Board Secretariat will review and confirm acceptance of the certification based on data integrity verification procedures. Confirmed certification is a policy condition to the sharing of proceeds from sale or transfer of surplus real property.
DFRP custodians shall ensure that:
Part 2 of this standard applies to departments within the meaning of section 2 of the Financial Administration Act (FAA) and to consolidated Crown corporations as defined in this standard, unless specific acts or regulations override it.
The Federal Contaminated Sites Inventory (FCSI) is the Government of Canada's central data base that provides information to parliamentarians, the media and the general public on all known or suspected contaminated sites for which departments and consolidated Crown corporations assume partial or full responsibility.
The FCSI contains information on the key characteristics of these contaminated sites, their location and how they are being managed. Information in the FCSI forms the basis for reporting in the Public Accounts of Canada on the government's liabilities related to the contaminated sites. It also supports reporting on the implementation of the Federal Contaminated Sites Action Plan and government-wide progress in managing known contaminated sites, including remediation.
FCSI custodians shall designate a FCSI authorized official who is responsible for:
FCSI custodians shall:
maintain a current, complete and accurate record in the FCSI of known or suspected contaminated sites for which they are accountable, with the exception of sites that were remediated or sold before April 1, 1998.
Note: Data in the inventory on sites that have been remediated or disposed will be retained.
FCSI custodians shall report the following data for all contaminated sites, as specified in the FCSI Input Guide:
FCSI custodians shall:
Annually, the Treasury Board Secretariat shall request the FCSI authorized officials to certify in writing the completeness and accuracy of their records in the FCSI as well as the currency of their contact list. The Treasury Board Secretariat shall review and confirm acceptance of the certification based on regular data integrity verification procedures.
FCSI custodians shall ensure that:
Please direct enquiries about this policy instrument to the organizational unit in your department responsible for this subject matter. For interpretation of this policy instrument, the responsible organizational unit should contact: TBS Public Enquiries.