ARCHIVED - 2009-2010 DPRs - Green Procurement

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

In support of environmentally focused efforts by the Department and the federal government as a whole, Agriculture and Agri-Food Canada (AAFC) has placed significant focus on the need to green departmental operations where possible. The Department continues to explore greener options related to vehicle acquisition processes, and has increased the ethonol-blend-rated and hybrid vehicles in the Department's fleet. AAFC's Procurement Review Board reviews all significant procurement activities and incorporates environmental performance considerations where practical and feasible. The Department continues to inform clients on the importance of incorporating green elements into procurement requirements. For example, AAFC only approves a major cleaning services contract if the client incorporates green initiatives into the Request for Proposal. The Department is also exploring a means to promote and make mandatory the use of duplex (two-sided) printing to decrease paper consumption and considers duplex capability in its acquisition plans.

3. Results achieved:

AAFC succeeded in incorporating green elements into the procurement approval process. For example, AAFC awarded nine contracts for cleaning services in 2009-10 (total value of $5.1 million), all of which incorporated the use of green products and practices.

4. Contributions to facilitate government-wide implementation of green procurement:

AAFC strives to share any success stories with other departments and welcomes any best practices that have been established. The Asset Management Team attends various government-wide working groups and encourages government-wide implementation.

5. Has the department established green procurement targets?

Yes

AAFC has identified four green procurement targets, which are included in its Sustainable Development Strategy (SDS). AAFC’s SDS IV, Making Progress Together, can be found on the Department's website.

6. Summary of green procurement targets:

1. Ongoing green procurement training in AAFC’s procurement community, either through Treasury Board Secretariat’s Professional Development and Certification Program, mandatory courses offered by the Canada School of Public Service, or other green procurement course offerings. The focus of the mandatory training will be on new employees who join the procurement community.

   Benefits: Improved awareness and application of the Green Procurement Policy. Through this awareness and knowledge, the procurement community can integrate green procurement practices in their areas of responsibility.

2. Reduction of 3% per year in paper consumption in the National Capital Region (NCR) through the increase in duplex printers. See results achieved below.

   Benefits: Reduced paper usage has a direct positive impact on the environment.

3. Inclusion of green technical specifications (use of green products and practices) where possible, in building cleaning contracts for facilities.

   Benefits: Increased use of green products and practices has a direct positive impact on the environment.

4. Identify opportunities to increase printers and photocopiers with duplex functionality within the Department and promote the use of the duplex function among employees.

   Benefits: Reduction in paperwaste leading to a positive impact on the environment.

7. Results achieved:

AAFC has registered 105 staff as procurement, materiel management, real property specialists. Of these individuals, 40% have completed all training requirements, while 31% require only one or two courses. In terms of Green Procurement Course offerings specifically, records indicate that approximately 93% of staff have completed green procurement training. AAFC continues to encourage materiel managers and staff to register for green procurement training.

In terms of the NCR, AAFC has met its paper-use reduction target with a decrease in paper consumption (# of sheets) by 14.6% since 2008 according to supplier data provided throughout the year. AAFC has seen an overall decrease in paper consumption in the NCR of 34.7% since the 2005 baseline year. AAFC has been successful in reducing consumption in the NCR by at least 3% per year since 2005 and will strive for this result again next year. Realizing that the Department cannot reduce consumption by 3% indefinitely, a review of the target will be conducted and updated as required for the 2011-12 report.

AAFC awarded nine contracts (total value of $5.1 million) for cleaning services in 2009-10, all of which incorporated the use of green products and practices where feasible.

AAFC has 1005 printers enabled for duplex printing. The majority of printers at AAFC’s headquarters have been set to print duplex as the default.

1. Has the Agency incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Agency has continued the development of a draft green procurement plan, which will be approved and finalized in 2010-2011.

5. Has the Agency established green procurement targets?

6. Are these green procurement targets the same as those identified in AHRC's Sustainable Development Strategy?

Sustainable Development Strategy targets in progress.

7. Summary of green procurement targets:

The Agency reviewed and refined the preliminary green procurement targets.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

ACOA has established green procurement targets, which have been included in the Agency’s 2007-2010 Sustainable Development Strategy (SDS). The Agency’s internal procurement policy is being updated to reflect the green procurement requirements; staff occupying procurement positions have the necessary training to support the objectives of the strategy; and benchmarks will be established to monitor progress.

Results achieved:

Internal procurement policies were revised and updated to reflect green procurement components.

A training package was developed to include ACOA’s revised policies, and training sessions were delivered to employees involved in procurement. Increased awareness and understanding of these new policies by all employees helps those in procurement service delivery introduce new products or new services and contribute to the overall government-wide implementation of green procurement. Six training sessions were delivered at head office and regional offices, and more are planned.

ACOA participated in an information session on ways to recycle the Agency’s surplus electronic and electrical equipment, to ensure all e-waste is disposed of in an environmentally sound, secure and cost-effective manner complying with the Federal Electronic Waste Strategy.

New financial coding was created to increase reporting capabilities and establish benchmarks.

Contributions to facilitate government-wide implementation of green procurement:

Updated policies have been posted on ACOA’s intranet site for easy access by all employees.

The use of Public Works and Government Services Canada (PWGSC) standing offers for green products is always considered in the Agency’s daily procurement activities.

Has the department established green procurement targets?

Summary of green procurement targets:

The Agency has increased its use of remanufactured toner cartridges. This will reduce energy consumption in manufacturing and reduce wastage of cartridge shells.

The Agency has increased its volume of existing supplies being substituted by green products in the workplace. The increased use of recycled products will help reduce pollution, and using environmentally-friendly products reduces the impact on the environment.

The purchase of energy-efficient replacement equipment will help reduce energy consumption. Buying hybrid vehicles for fleet replacement will help reduce the Agency’s ecological footprint.

Results achieved:

ACOA continues the use of remanufactured toner cartridges through the use of standing offers in place. PWGSC has issued standing offers for original equipment manufacturer (OEM), which are cartridges with new elements or materials that may have been reformed from previous use. The use of PWGSC standing offers for toner cartridges results in cost savings. Empty toner cartridges are returned to suppliers at no cost, to be recycled in an environmentally-responsible manner.

The new PWGSC standing offer includes a list of green products, thereby increasing the number of products available at reduced prices. The use of financial coding created to track the procurement of green products provides a baseline for comparison, showing 61 per cent of goods procurements (excluding vehicles) identified as green products.

The purchase of energy efficient replacement equipment will result in a reduction of energy consumption; 82 per cent of equipment purchased was considered green product using the PWGSC standing offer in place.

With the use of multifunctional faxing/printing/copying units, ACOA was able to eliminate ten printers, and as a result will reduce the need to replace older units. This will result in increased efficiency of resources and cost savings.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Canada Industrial Relations Board is supporting the protection of the environment and sustainable development by providing environmental consideration into the procurement decision-making process. The Board's purchases primarily involve office supplies, furniture and IT equipment. These purchases are made through the use of PWGSC common services tools on products and services and preference is given to goods and services within the green market.

Results achieved:

There is a greater awareness to environmental considerations resulting in more recycled and environmentally friendly goods being purchased.

Has the department established green procurement targets?

Summary of green procurement targets:

(a) Implement an effective approach to procurement planning and requirement definition that incorporates environmental performance.
(b) Evaluate potential suppliers' ability and/or capacity to satisfy the environmental performance criteria.
(c) Carry out asset disposal in the most environmentally responsible way, such as waste minimization and/or diversion along with choosing goods and services that meet policy requirements.

Results achieved:

The Material Management and Administrative Services completed a study that will see the reduction of photocopiers and printers in the next two years. This will generate operational savings and reduce costs of paper and toners as well as energy. It is still too early to assess the total amount of savings associated to this project.

The Board is focused on purchasing environmentally friendly goods and recycling all goods that can be recycled (ie: toners, paper). This will help the Board meet its green procurement levels.

The Board is presently asking all employees who have purchasing authority to take the C215 Green procurement online course.

Disposal of the Board's assets is done in accordance with TB policy and guidelines. Furthermore, the CIRB participates in the Computers for Schools Program for the disposal of these and related assets.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Completing the review and publishing training documents to ensure that contracting officers are familiarized with the Green Procurement Policy and the Acquisition Card Policy.
• Updating plans with clients to evaluate needs, and to reduce the number of individual contracts.
• Reinforcing the purchase or rental of recycled and reused material when acquiring goods and services.

Results achieved:

• The School strives to encourage the use of the Acquisition Cards for low dollar value purchases.
• ontracting Officers are now monitoring the use of standing offers to reduce the number of contracts.
• The School continues to lease energy efficient multi-functioning machines that print, scan, fax and photocopy documents. Employees continue to scan their documents in order to reduce the paper usage.
• The School purchasing recycled paper and ink cartridges and reusing office furniture instead of buying new, is now standard practice.
• Printers have been customized to automatically print double-sided pages, in order to reduce paper waste.
• The School continued to replace all CRT monitors with more efficient flat screens.

Contributions to facilitate government-wide implementation of green procurement:

• On-going training to public service employees by way of an on-line green procurement course which is proactively promoted.

Has the department established green procurement targets?

Summary of green procurement targets:

N/A

Results achieved:

The School is progressing towards establishing specific targets. However, we believe that the above-mentioned actions have already resulted in a reduction of paper waste as well as other efficiencies and on-going promotion of green procurement.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The CFIA is committed to having 100 per cent of the material managers and procurement personnel take the online course on Green Procurement (C215) provided by the Canada School of Public Service (CSPS).

The CFIA provides procurement sessions throughout the year to program managers, and in these sessions, managers are informed and encouraged to consider Green procurement in their requests.

The CFIA's Contracting Policy now requires competitive requests for proposals to include, where applicable, environmental criteria.

The CFIA is a member of the GoC Green Procurement Forum.

Results achieved:

All existing material managers and procurement personnel have completed the online Green Procurement course and the new material managers and new procurement personnel will complete their online course over the next fiscal year.

There is a greater awareness among CFIA personnel to consider Green initiatives when they are making purchasing decisions and in their day to day work.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable.

1. Has the department established green procurement targets?

2. Summary of green procurement targets:

2009-2010 Targets:

Target #1 - 100 per cent of the material managers and procurement personnel will have taken the online course on Green Procurement (C215) provided by the CSPS by March 31, 2010.

Target #2 - It is planned that the environmental criteria for inclusion in competitive requests for proposals initiated by the CFIA be developed and implemented by March 2009.

2010-2011 Target:

Target #1 - 100 per cent of the material managers and procurement personnel will have taken the online course on Green Procurement (C215) provided by the CSPS by March 31, 2011.

3. Results achieved:

Target #1 – 100% existing material managers and procurement personnel completed the online course of Green Procurement by March 31, 2010.

Target #2 - Green procurement criteria has and will continue to be included in the Agency's Request for Proposals wherever applicable.

2009-2010 Targets:
Target #1 – All new material managers and procurement personnel completed the online course of Green Procurement by March 31, 2011

4. Contributions to facilitate government-wide implementation of green procurement:

Not applicable.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• The Canadian Grain Commission follows the procurement process established by Public Works and Government Services Canada (PWGSC).
• Provide procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks through training and information sessions by 2011.
• Green procurement considerations are included in the Head, Procurement, Contracting, and Materiel Management’s performance evaluation.

Results achieved:

• Recurring purchases are ordered from the standing offer as established by PWGSC.
• The Procurement Team completed the E Campus course on Green Procurement in December, 2009. The Canadian Grain Commission will provide material managers and credit card holders with green procurement training and/or information sessions during 2010-11.
• Green procurement considerations are included in the Head, Procurement, Contracting, and Materiel Management’s performance evaluation. Goals were met in 2009-10. The Canadian Grain Commission’s Head of Procurement is a member of the ‘Green Procurement Forum’ spearheaded by the Office of Greening Government Operations.
• Investigating and incorporating opportunities for green procurement continues to be an ongoing process at the Canadian Grain Commission.
• Enhancements were made to the Canadian Grain Commission’s financial management system to allow reporting on green procurement.
• A formal Green Procurement Strategy was developed and approved and became effective as of April 1, 2010.

Contributions to facilitate government-wide implementation of green procurement:

• Not Applicable – the Canadian Grain Commission does not have responsibilities under section 8 of the Policy on Green Procurement.

Has the department established green procurement targets?

Summary of green procurement targets:

The Canadian Grain Commission’s green procurement targets are consistent with the overall objectives of value for money in procurement. The following is a summary of 2009-10 green procurement targets:

• A service agreement is in place to service Canadian Grain Commission printers and supply cartridges. Printer cartridges used are recycled where possible.
• Copy paper purchased is 30 percent recycled paper.
• Printing is done on recycled paper when possible.
• IT equipment is recycled through the Computers for Schools Program when possible.
• A trade-in program is used for upgrades to certain components of Canadian Grain Commission analytical equipment when possible.
• The majority of new electrical equipment purchased is Energy Smart.

Results achieved:

• All printers in Head Quarters (HQ) and Regional Offices use re-cycled cartridges (100 percent).
• All copiers at HQ use 30 percent recycled paper. The Canadian Grain Commission will continue efforts to increase the use of “30 percent recycled stock” from 38 percent to 45 percent.
• Efforts continue on strategies for E Waste. This includes the Computers for Schools Program and being compliant with all nationally available programs.
• Where available the Canadian Grain Commission traded in equipment versus disposal.
• The Canadian Grain Commission continued to research and take advantage of green procurement opportunities.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Contracts Review Committee
• Commodity management
• Template documents
• Training

Results achieved:

• Contract Review Committee:
  • Suggestions to include green procurement practices or purchases in contracts submitted for review, when appropriate
• Commodity management:
  • Consolidation of requirements, when possible, in order to minimize shipping, packaging, emissions, etc.
  • Purchasing is done off Green Standing Offers, when available
• Template documents:
  • Templates have been reviewed to include green procurement requirements.
  • Rating of suppliers includes a green procurement portion
• Training:
  • All of Contracting and Materiel Management Directorate staff have taken a Green Procurement course
  • Green Procurement has been included in the Acquisition Card training and all new card holders now receive such training.

Contributions to facilitate government-wide implementation of green procurement:

• The Department of Canadian Heritage participates in Green Procurement working groups (Green Procurement Forum) and attends various trainings sessions and seminars offered by Public Works and Government Services Canada’s Office of Greening Government Operations.
• The Department will be using the E-Waste DISO as part of its disposal strategy.

Has the department established green procurement targets?

Summary of green procurement targets:

• Reducing waste and supporting re-use, recycling and re-furbishing.
• Identifying performance measures for planning and reporting on green procurement.
• Incorporating environmental performance considerations into the commodity management process.
• Ensuring tender documents include environmental related evaluation criteria.
• Ensuring that procurement staff completes the online course on green procurement.
• Implementing a tracking feature for green purchases and suppliers through the Department’s Integrated Financial and Materiel System.
• Continuing departmental initiatives that contribute to the reduction of Green House Gas (GHG) emissions.

Results achieved:

• Green Procurements are now tracked in the Department’s Integrated Financial and Materiel System and reports can be generated at the line item level, including quantities and values of green procurement items.
• Tender documents include some environmental related evaluation criteria.
• Procurement staffs have completed the green procurement online course.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

In 2009-2010, all procurement personnel completed the online course on Green Procurement (C215) offered by the Canada School of Public Service.

Green procurement commitments are included in the yearly performance evaluations of the Manager, Procurement and the Chief Information Officer.

CIHR continues to place importance on incorporating green elements into procurement requirements where feasible.  This is emphasized during CIHR’s ongoing procurement training sessions provided regularly to managers and their staff involved in the procurement process. In addition, to increase employee awareness, CIHR has developed and posted its Green Procurement Plan on its intranet site.

CIHR is also actively engaged in promoting the use of duplex printing to decrease paper consumption.  Where feasible, the agency procures green products against PWGSC green standing offers.  At present, all photocopying equipment in the business centers are configured to duplex print. 

In 2009-2010, CIHR’s automated procurement system was configured to track green procurement of goods and services for monitoring and reporting.

Results achieved:

All of CIHR’s business centres printing equipment has been configured to duplex printing thereby reducing paper usage.

All paper and printing services were green in 2009-2010. In addition, CIHR awarded multiple contracts for green office furniture and computer equipment totaling $615K.

Ongoing procurement training provided procurement personnel and departmental staff with the knowledge and awareness to apply green procurement considerations in their work and upcoming procurements. It is anticipated that this knowledge will increase the procurement of green products.

The automated procurement system has facilitated the tracking of green procurement in terms of commodity types and their associated dollar value.

Contributions to facilitate government-wide implementation of green procurement:

CIHR is a member of the PWGSC Green Procurement Forum since 2009 where ideas and suggestions are presented to increase awareness of Green Procurement, tools and best practices.

Has the department established green procurement targets?

Summary of green procurement targets:

Reduce and Reuse: Look for opportunities to reduce consumption or reuse surplus assets.

Use of Green Standing Offers: Where feasible, use existing PWGSC standing offers for the procurement of IT Hardware, Printers, Furniture, Toner Cartridges, Vehicles, Paper, etc, to efficiently buy "green".

Printing: To reduce paper usage, contractors are required to submit all documentation electronically, unless advised otherwise. Where hard copies of documentation is required CIHR will develop and incorporate a clause to be included in services contracts, requesting that contractors produce the copies using paper originating from a sustainable managed forest and/or paper that has a minimum of 30% post-consumer recycled content.

Travel: CIHR will develop and incorporate specific clauses into services contracts where travel is a condition of contract to promote the use of green hotels, etc.

Billing and communication and documentation practices: CIHR will explore the possibility of requesting suppliers to send their invoices, bids, and other correspondence electronically. This will reduce paper consumption.

Packaging: CIHR will explore ways of incorporating elements in goods contracts as it relates to packaging. The best approach to include this requirement in goods contracts where the goods are not available through green standing offers. This will be discussed with PWGSC and if feasible and where applicable, clauses will be included in contracts.

Training: CIHR provides ongoing procurement training to managers and their staff involved in the procurement process where green procurement forms an integral part of the training program. In 2010-2011, all acquisition cardholders will be required to attend alternative in-house green procurement
training.

Results achieved:

All of CIHR’s business centres’ printing equipment has been configured to duplex printing, thereby reducing paper usage. All paper and printing services were green in 2009-2010. For example, printer toner was recycled. New printers with the capacity to scan e-mails were purchased which greatly reduced CIHR’s reliance on paper for retaining copies.
CIHR sourced a new local supplier for stationary replacing the one from outside of Ottawa and reducing transportation impact. It also replaced Tyvek envelopes with equivalent envelopes made from recycled fibre.

Increased use of government green standing offers resulted in cost savings and contribution to the overall commitment of greening government operations.

In addition, CIHR awarded multiple contracts for green office furniture and computer equipment totaling $615K.

CIHR’s computer evergreening strategy was modified to reduce the frequency of purchase of computers and laptops by extending their use by an additional year before replacement, assuming no performance or technical issues with the device. CIHR donates an average of 75 computers annually to the Computers for Schools Program.

CIHR has a recycled battery program.  In addition, CIHR partnered with a local school to donate our recycled batteries for the school’s fundraising Battery Drive in May 2009. The batteries were shipped to a recycling facility in Ontario, where 100% of the materials are recycled for use in new products.

CIHR has also increased its use of Virtual Servers by 16.  This technology allowed CIHR to reduce its need for physical servers by 40. Overall, CIHR saved the purchase of 30-40% of server hardware, which also reduced the amount of electricity used to run the hardware.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Use of green standing offers for example for information technology and courier and freight services. Reduction in number of printers and rental of new Xerox printers/photocopiers.

Results achieved:

Information technology assets meets environmental criteria. Reduced the number of printers by renting new equipment in replacement. All printers are set by default to duplex black and white printing.

Has the department established green procurement targets?

Summary of green procurement targets:

The department does not have specific green procurement targets.

Results achieved:

Although no targets were established, the department considers green procurement in its life cycle approach of procurement.

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Staff from Corporate Security, Infrastructure and Management Services as well as from Information Management and Technology Branch were involved in training sessions.
• Workgroup was formed to address changes.
• Training for new incumbents is planned for 2011.
• Corporate credit card holders were trained.
• Green criteria are included in telecommunication purchases (e.g. rebuilt telephone sets).
• MM Green Procurement Report development in SAP has been initiated (completion by March 31, 2011).
• Pilot project involving partitions was implemented: a reusable partition system was purchased and installed, rather than building two new rooms with gypsum, which cannot be re-used once floor plans change.

3. Results achieved:

• Training was delivered on as-required basis.
• MM Green Procurement Report was developed, and is ready to be implemented.
• There is a more comprehensive approach in accommodations plans and fit-up standards.
• The re-utilization of existing furniture and refurbishing of partitions was implemented where possible.
• Messages were posted on Entre Nous (CIDA intranet) to increase employees’ awareness of Earth Day and Environment Week, and of their impact on the environment (their environmental footprint).
• The first fully "green" barbecue was held during National Public Service Week: recycling and composting measures were carried out, which resulted in a very small amount of garbage.

4. Contributions to facilitate the government-wide implementation of green procurement:

• N/A

5. Has the department established green procurement targets?

• The department is already using 100% green procurement for paper, computers, monitors, laptops, servers, furniture, and vehicles through the National Masters Standing Offers of Public Works and Government Services Canada.
• A printing strategy will be developed to reduce the amount of equipment related to printing, scanning, faxing, and photocopying.

6. Summary of green procurement targets:

• Provide training to all credit card holders in the Agency.
• Provide training to new cardholders for corporate purchases.
• Develop with Human Resources a communications strategy to integrate training on environmental aspects in performance evaluations.
• Implement an agreement with a non-profit organization for recycling printer cartridges.
• Provide training for modifications to SAP MM for Green Reporting.

7. Results achieved:

• Recycling of used BlackBerry smart phones and parts, and cellular phones.
• Current vehicle fleet meets Green Procurement Policy requirements: no change to fleet during the year.
• Ten additional videoconference systems purchased and installed.
• Green procurement standing offers used for all furniture purchased.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Education

1. Procurement staff participation in the Canada School of Public Service Green Procurement course
2. Presentations on green procurement to administrative assistants at the annual Administrative Assistants Conference

Systems

1. Inclusion of the data point in the Integrated Financial and Materiel System (SAP) purchasing module allows identification and tracking of green purchases
2. Departmental forms (Purchase Requisition, Contract Request Summary) to be updated to highlight green procurement as a consideration in planning procurements.

Results achieved:

CIC has made training on Green Procurement a mandatory requisite for all Procurement and Contracting Officers. Green Procurement is also a component of the presentations on green procurement to administrative assistants.

CIC’s SAP purchasing module allows identification and tracking of green purchases and the departmental Procurement and Contracting Manual includes green procurement as a consideration in planning procurements.

Contributions to facilitate government-wide implementation of green procurement:

All procurement officers will complete Green Considerations in Procurement (C215 Campus Direct) by end of fiscal year 2010–2011.

CIC is aligning itself with Public Works and Government Services Canada (PWGSC) initiatives and communicates subject matter to the Department on the website where guidance, direction, policy and training are available.

Has the department established green procurement targets?

Summary of green procurement targets:

CIC’s green procurement targets include:

• Fleet management: acquisition of hybrid replacement vehicles
• Reduce waste: by reusing and recycling initiatives such as Computers for Schools program and Electronic E-Waste for information technology (IT) equipment
• Encourage and support consolidation of requirements by using prefacilitated contracting vehicles

Results achieved:

• Fleet management: CIC acquired two new hybrid vehicles
• Reduce waste: 14 skids of IT equipment were sent to the Computers for Schools program to be reused; 12 skids of IT equipment were sold via PWGSC and 30 skids of IT equipment were sent to E-Waste to be recycled
• Consolidation of requirements: majority of contracts issued are done via prefacilitated procurement vehicles such as a standing offer/supply arrangement

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The CPC provides green procurement training to all employees directly involved in procurement activities. Office supplies are green procured to the greatest extent possible. As well, all disposal practices consider green and the Commission recycles or reuses whenever it is practical to do so.

Results achieved:

The CPC has no capital projects or control over its physical facilities. CPCs paper shredding provider reports that CPCs share of wood saved through recycling was 69 trees.

Contributions to facilitate government-wide implementation of green procurement:

Has the department established green procurement targets?

Summary of green procurement targets:

Results achieved:

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

CSC will develop the methodology and processes for collecting data on benchmarks and targets for Green Procurement and will report on the results in the 2011-12 DPR.

Results achieved:

As per the CSC Sustainable Development Strategy for the period of 2007-2010, our target concerning green policy was as follows:

• By March 2010, we will develop and publish an internal policy on Green Procurement;

The policy has been developed and is currently at its consultation stage, it is expected to be published during this fiscal year.

Contributions to facilitate government-wide implementation of green procurement:

CSC has been an active participant in meetings of both the PWGSC Office of Greening Government Operations (OGGO) and the Federal Sustainable Development Strategy (FSDS).

CSC has adopted the guideline for the disposal of federal surplus electronic and electric equipment, thereby being consistant with the government-wide requirements of The Treasury Board Directive on Disposal of Surplus Materiel, the Policy on Government Security. CSC uses asset disposal options that maximize reuse and achieve best value for the Crown.

Has the department established green procurement targets?

Summary of green procurement targets:

CSC’s SDS 2007-2010 committed to the following two targets on green procurement:
Target 1.1.3: By March 2010, 10% of all new acquired vehicles will have been hybrid models or will run on alternative fuels
Target 6.1.3: By March 2010, 50% of our purchasing officers will receive training on Green Procurement

Although there are no specific green procurement products / initiatives that were identified in the SDS, the following products / initiatives have been identified as priority based on departmental buying patterns:

• Phosphate-free detergents and cleaners;
• Two sided printers/photocopiers;
• Compact fluorescents and energy efficient electronic light ballasts;
• Ethanol 85 (E85) and hybrid cards for vehicle fleet;
• Air-cooled A/C systems instead of water cooled systems;
• Promotion of suppliers to reduce packaging;
• Renewable energy projects including installation of wind turbines.

Results achieved:

Both targets from CSC’s SDS 2007-2010 have either been met or exceeded.

For the fiscal year 2010-2011, and for future years, the following is a positive environmental impact as a result of the reduction in packaging for uniform procurements. This change will have the following impacts (on an annual basis):

• 1 ton of wood saved
• 12 mature trees saved
• 10,212 litres of water saved.

The installation of the wind turbine at Dorchester Penitentiary has resulted in the generation of approximately 20 percent of their own electricity demands, saving an estimated $110,000 per year in energy costs. The installation is projected to reduce the facility’s carbon emissions by 940 metric tons.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

1. The Department of Finance Canada is procuring, whenever possible, from the mandatory Public Works and Government Services Canada (PWGSC) consolidated procurement instruments that have environmental considerations built into them. 

2. The Department is quantifying its green procurement through the use of a mandatory "Green Procurement" field that is incorporated into its Integrated Financial and Materiel System (SAP).

3. The Department has trained its procurement personnel in green procurement.

4. The Department has taken on the additional task of training the Administrative Services (AS) community (acquisition cardholders) in green procurement.    

5. The Department has established a Green Citizenship Network to help in greening its operations.  

Results achieved:

1. Departments with SAP as a core for financial transactions can now effectively track their green procurement purchases.

2. The Department of Finance Canada has developed innovative waste management strategies, and PWGSC has responded by implementing strategies such as adding paper hand towels to its Paper Save Recycling Program.

3. The Department has nurtured a vibrant Green Citizenship Network.

Contributions to facilitate government-wide implementation of green procurement:

1. The Department of Finance Canada led the development of the "Green Procurement" field for SAP.

2. The Department initiated one of the first composting programs (paper hand towels) in a federal building.

3. The Department showed leadership in having one of the best waste diversion rates in a federal facility.

4. The Department developed and implemented an environmentally responsible nameplate that has been integrated into the Federal Identity Program.

5. The Department led the development and implementation of recycling signage that was subsequently adopted by PWGSC for use in federal facilities. 

Has the department established green procurement targets?

Summary of green procurement targets:

The Department of Finance Canada has:

• committed to build its green procurement capacity by training its Procurement and Materiel Management personnel as well as its acquisition cardholders;
• established a target of 100% of furniture purchases to be environmentally responsible;
• incorporated a "Green Procurement" field in its Integrated Financial and Materiel System to enable tracking of green procurement;
• moved to a one-time purchase nameplate system to eliminate multiple purchases;
• committed to an aggressive waste management strategy;
• committed to a responsible approach to reducing greenhouse gas emissions in building and fleet management; and
• committed to increasing employee awareness through the establishment of a vibrant Green Citizenship Network.

Results achieved:

The Department of Finance Canada has achieved the following:

• Trained 100% of its Procurement and Materiel Management personnel.
• Trained 54% of its acquisition cardholders.
• Coordinated government-wide integration of a "Green Procurement" field in its SAP database.
• Led the development of a "Green Procurement" field in SAP for mandatory use by all departments. 
• Developed and implemented an environmentally responsible nameplate that had been integrated into the Federal Identity Program.
• Led the development and implementation of recycling signage that was subsequently adopted by PWGSC for use in federal facilities.
• Met environmentally responsible furniture purchase target of 100%.
• Led tenant departments at L'Esplanade Laurier in achieving an 81% waste diversion rate, up from 51% in 2006.
• Developed and implemented a program at L'Esplanade Laurier to compost paper hand towels, which has since been integrated into the Paper Save Recycling Program.
• Extended the life cycle of its vehicle fleet past three years and saw a 7% reduction in its fleet's vehicle emissions. 
• Continued to encourage the purchase of ethanol-added fuels for its vehicle fleet.
• Trained its two fleet drivers in green defensive driving.
• Worked with PWGSC to replace the lighting at L'Esplanade Laurier with more efficient lighting.
• Increased its Green Citizenship Network membership from 4 to 62 members.  

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

For acquisitions, each purchase is evaluated on the basis of: energy performance for equipment (Energy Star certification), recycled-material content for office supplies (e.g. paper) and energy efficiency for vehicles. With respect to the disposal of assets, the Agency offers surplus assets to other departments, or disposes of them in an environmentally friendly manner.

Results achieved:

Procurement involving environmental considerations is centralized within the same branch, so such considerations are evaluated and taken into account before work orders are completed. All branch employees have taken training on green procurement provided by Public Works and Government Services Canada (PWGSC) or the Canada School of Public Service.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in the Sustainable Development Strategy?

Summary of green procurement targets:

• Implement a Departmental green procurement policy to provide a framework for environmentally friendly procurement practices.
• Invite materiel managers and procurement personnel to take part in training on green procurement. This undertaking should help raise the awareness of those responsible for procurement so that they “buy green.”
• Replace motor vehicles with fuel-efficient vehicles. This practice enables the Agency to reduce greenhouse gas emissions on business travel.
• Buy 100% recycled paper.

Results achieved:

• The Agency uses PWGSC’s Policy on Green Procurement.
• Employees working on acquisitions have attended an information session on electronic waste management.
• The majority of printers were replaced in 2009-2010. They now meet the “Energy Star” standard and are equipped with duplex trays.
• The Agency uses VM Ware products, so fewer servers (4 instead of 22) are required, thus saving electricity.
• Toner cartridges are systematically returned to the service provider.
• Paper purchased for the Agency head office is 100% recycled paper.
• Since May 1, 2007, all printers have been programmed for duplex printing by default.
• The Agency disposes of electronic assets in an environmentally friendly manner.
• The Agency performs multi-product recycling in its facilities where the service is offered by the owner.

1. Has the Department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Environmental considerations are being incorporated in the following departmental processes:

• Integrated Investment Planning process
• Real Property Framework
• Accommodations Investment Planning and Accommodations Framework

3. Results achieved:

A review of the proposed departmental capital investments was undertaken in the Integrated Investment Planning process to assess the potential environmental impacts of any future annual or multi-year purchases, whether for fleet, building construction and/or renovations, accommodations and/or other large projects.

An analysis of departmental spending is underway, which will help identify potential goods and services that are in line with the priorities of the federal greening government operations agenda and Federal Sustainable Development Strategy targets.

4. Contributions to facilitate government-wide implementation of green procurement:

As a supporting partner department for the Green Procurement Policy, Environment Canada continues to fulfill its role as outlined in the Memorandum of Understanding, along with Treasury Board of Canada Secretariat (TBS), Public Works and Government Services Canada (PWGSC), and Natural Resources Canada (NRCan).

Environment Canada provides expertise and advice on policy, environmental aspects and impacts as well as environmental standards and sustainability considerations. 

Environment Canada continues to support PWGSC on policy implementation and other supporting activities such as the review and update of the Canada School of Public Service Green Procurement course for government employees as well as the evaluation of the effectiveness of the Green Procurement Policy in its fifth year.

5. Has the Department established green procurement targets?

6. Summary of green procurement targets:

N/A

7. Results achieved:

N/A

Has the Department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of Initiatives to Incorporate Environmental Performance Considerations in Procurement Decision-making Processes

DFO continues the life-cycle assets management of personal computers on an annual basis and is in the process of instituting an E-waste campaign to:

• extend the useful life of electronics;
• promote the recycling of raw materiel; and
• ensure timely disposal of personal computers through the Computers for Schools program.

The DFO Green Procurement policy is currently being updated to reflect current initiatives within the Government's Sustainable Development Strategy (e.g .Green House Gas Emission reduction for transportation emission). The DFO policy, links to Public Works and Government Services Canada's (PWGSC) mandatory Green Procurement Standing Offers and green procurement documentation from other government departments, including (PWGSC) and Environment Canada, are available via links on DFO's Materiel Management intranet site.

An updated listing of PWGSC Green Procurement Standing Offer supplies by commodity was prepared and will be distributed to all departmental employees in 2010-11.

Work was undertaken to create data fields in the Department's Financial Administrative System that facilitate reporting on green procurement activities.

Where feasible, DFO is supporting and promoting the purchase of hybrid vehicles.

In cooperation with PWGSC's Office of Greening Government Operations, DFO has committed to manage electrical and electronic waste more efficiently.

Results Achieved:

Data fields were modified in the Purchase Order Module of Oracle to record green procurement activities giving DFO the capacity to report on green procurement beginning in 2010-11.

Contributions to Facilitate Government-wide Implementation of Green Procurement:

Beginning in 2011-12, DFO will be able to capture Green Procurement Acquisition Card transactions for a better reporting ability that does not currently exist.

Has the Department established green procurement targets?

Summary of Green Procurement Targets:

DFO will establish a green procurement activity baseline, using data from 2009-10, to create green procurement targets for 2010-11 and onward. Hence, the base-year for Green Procurement under the Federal Sustainable Development Strategy will be 2009-10.
Volume of procurement for 2009-10:
Number of documents issued: 435
Total dollar value: $3,912,870

Results Achieved:

The E-Waste process, led by the Office of Greening Government Operations, to re-use and re-cycle existing assets was completed in early 2010-11, and will be operational at DFO in 2011-12.

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Health Canada (HC) supports the objectives of the Policy on Green Procurement, including incorporating environmental performance considerations and value for money into the procurement decision-making process. HC promotes training of materiel managers, procurement personnel and cost centre managers (the contract signing authority) on green procurement by encouraging them to take the Canada School of Public Service on-line course, by broadcasting general awareness messages and by participating in Environment Week.

The Department's procurement planning process is a component of the Health Canada Integrated Planning approach, which allows us to achieve economies of scale through consolidation of acquisitions, increase flexibility and avoid delays through greater use of Standing Offer Agreements, and be better able to manage risk due to improved lead times for higher dollar value and/or highly complex requirements. The increased operational efficiency of the planning process supports the objectives of sustainable development. The process also provides the opportunity to incorporate environmental performance considerations as appropriate in any consolidated acquisitions HC develops and implements.

The Health Canada Assets Management Policy requires the application of sustainable development principles in the acquisition, maintenance and disposal of assets. The Health Canada Fleet Management Guide also directs managers to consider environmental issues when evaluating and planning transportation options. In particular, HC implemented a fleet vehicle acquisitions standard, based on standardized national operational requirements and the most environmentally-friendly models available through Standing Offer.

Health Canada developed an Annual Fleet Report that reports on alternative fuels, alternative fuel vehicles, greenhouse gas and criteria air contaminant emissions and various other matrices that are analysed from an environmental perspective. This report is used to make decisions regarding fleet management and to track progress against sustainable development strategy targets.

The Department implemented the practice of capturing green procurement information at the source using a new field in our existing enterprise system, SAP. The SAP green procurement field serves a dual purpose of

1. allowing the Department to report on the environmental friendliness of purchases so that decision-making can be influenced.
   
   
2. serving as a regular reminder to the individuals entering SAP information that there is a Policy on Green Procurement that should be applied to their purchasing decisions.

3. Results achieved:

Health Canada's Deputy Minister has presented an Award for Excellence in June 2009 to the integrated planning team for developing an integrated plan that serves as a model for other departments. The integrated plan positions the Department well to meet its program and strategic objectives, including those outlined in the Policy on Green Procurement.

The purchase of alternative fuels remained constant at 12 % (compared to 2008-09) of total fuel purchased for the fleet in 2009-10. In 2009-10, 33% of the new vehicle acquisitions were alternative fuel vehicles, resulting in 13% of the HC fleet being eligible to run on alternative fuel.

The results of our training and SAP initiatives can be found in the green procurement targets section below.

4. Contributions to facilitate government-wide implementation of green procurement:

Although Health Canada is not identified in section 8 of the policy, the Department is an active participant in federal procurement reform initiatives, such as the establishment of mandatory standing offers led by Public Works and Government Services Canada (PWGSC), which incorporate environmental performance and lifecycle analysis. Health Canada participates in the Interdepartmental Green Stewardship Community of Practice. The Department also has incorporated green procurement tracking procedures in our existing enterprise system through participation in horizontal SAP initiatives with other SAP departments.

5. Has the department established green procurement targets?

6. Summary of green procurement targets:

1. By March 2010, all materiel managers and procurement personnel will have received training on green procurement offered by PWGSC, Canada School of Public Service, or any other federal government department.

This target was set as a function of the Policy on Green Procurement requirement to ensure that officials in key management, procurement services delivery and oversight positions, have the necessary training to support the objectives of the policy. Associated benefits relating to knowledgeable functional experts includes raising awareness and providing advice regarding sound procurement planning and green procurement opportunities with cost centre managers. The scope of this target is limited to personnel in the Materiel and Assets Management Directorate, the centre of procurement expertise in the Department. The Department also promotes training of cost centre managers on green procurement in addition to this target.

2. By March 2010, incorporate tracking tools into the existing systems (e.g. SAP etc.) to monitor green purchases.

This target was set as a function of the Policy on Green Procurement requirement to monitor and report on green procurement performance. The associated benefit is the ability to benchmark and report progress on green procurement as well as to increase awareness of green procurement in the Department. The scope of this target includes all purchases entered in our enterprise system, SAP.

7. Results achieved:

The Department has met the green procurement training commitment set out in the Health Canada Sustainable Development Strategy 2007-2010. As of March 2010, 100% of personnel in the Materiel and Assets Management Directorate have confirmed completion of green procurement training. In May 2009, Health Canada provided green procurement training at the annual Materiel and Assets Management Directorate workshop and has achieved a training level of 100%.

The Department has met the green procurement tracking tool commitment set out in the Health Canada Sustainable Development Strategy 2007-2010. A green procurement field was implemented in SAP to monitor green purchases in February 2009. This tracking tool allows the Department to report on environmental friendliness for all purchases entered in SAP (all purchases except those on acquisition cards).

In 2009-2010, Health Canada acquired approximately $200 million in services and goods. Of that total, environmentally friendly attributes were identified for 3.28 % of spending (slightly up from 3% of spend in 2008-09), while the environmental friendliness of 57% of the spend was identified as "unknown".

The Department will continue to work with PWGCS on identifying greening opportunities for procurement. Health Canada will also continue communications to increase awareness of green procurement and the need to enter green procurement information for every transaction. Including green procurement in the enterprise system process itself provides a constant reminder to employees that green procurement is one of our strategic objectives.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Departmental Green Procurement processes are based on achieving value-for-money while leveraging procurement in order to accomplish broader social, economic and environmental outcomes, in compliance with certain policies, such as the Policy on Green Procurement. Departmental purchasing patterns for products essential to operations are assessed using key standards to support sustainable development.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

A) Electronic-based Green Procurement processes are an important part of the Department's commitment to reduce the environmental footprint of paper-based transactions particularly for thousands of low dollar value transactions. The Department continues to assess opportunities to decrease these paper-based transactions and improve the efficiency and costs associated with low dollar value procurement by promoting appropriate use of the Acquisition Card.

B) Communications strategies and tools are used to ensure appropriate use of "green" items. Green Procurement information is added to the Departmental Purchasing Portal and employees receive regular information through the Intranet site and communiqués.

C) The Department is raising awareness and understanding of Green Procurement through training and communications. Functional specialists receive training through courses offered by the School of Public Service, and managers and administrative staff receive information through departmental awareness sessions.

D) A National Departmental Working Group tracks key commodities purchased, to identify opportunities, and leverage procurement tools from Public Works and Government Services Canada. Where government-wide tools are not available, the department is building green requirements.

Results achieved:

A) The total dollar value of spend using the Acquisition Card in fiscal year 2009/2010 was approximately $23 million, representing an increase of $1.2 million from fiscal year 2008/2009.

In addition, call-ups made against mandatory standing offers that had greening components such as paper and eco friendly desktops were as follows:

B) Information was posted on the Departmental Purchasing Portal which provides information related to items such as Greening Printing Services and how to make greener choices in the selection of goods and services acquired by the Department.

C) In fiscal year 2009/2010, HRSDC conducted 30 awareness sessions to departmental managers and administrative assistants promoting Sustainable Development/Green Procurement and the use of green tools such as the Acquisition Card.

D) One contract was awarded in fiscal year 2009/2010 for the acquisition of new and refurbished office furniture - panel systems.

Contributions to facilitate government-wide implementation of green procurement:

HRSDC is a member of the Green Procurement Form coordinated by the Office of Greening Government Operations within Public Works and Government Services Canada (PWGSC). In this way, HRSDC remains current on government wide initiatives.

Has the department established green procurement targets?

Summary of green procurement targets:

The department is seeking 100% target of paper purchasing for major operations. It will establish further targets for other key areas on an ongoing basis based on major asset plans.

Awareness sessions will continue in fiscal year 2010/2011 to support the departmental wide distribution of Green Procurement information.

The department will continue the goal of eliminating paper-based transactions through further use of the Acquisition Card as a green procurement tool and continuing to communicate Green Procurement information using the Purchasing Portal.

The department will target full alignment with all available green standing offers from PWGSC.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The IRB is a small agency with very little procurement activity. Approximately 85% of the IRB's procurement is for goods and services already covered by mandatory standing offer categories. PWGSC has established procurement tools for all departments and agencies for these mandatory commodities and the decision-making is done at PWGSC. In the limited number of procurements where decision-making was done at the IRB, management made conscious efforts to consider green products in its procurement strategy.

Results achieved:

All network printers were set to duplex mode and we are now buying 100% recycled paper throughout the IRB.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable to the IRB, as per Section 8 of the Policy.

Has the department established green procurement targets?

Summary of green procurement targets:

Targets are:

• Purchase 100% recycled paper for all printers and photocopiers
• 50% of office supply purchases will be environmentally preferred products
• 80% of furniture purchases will be green: this includes rotary and guest chairs, partitions, tables, etc.

Results achieved:

As of January 2009, all the paper purchased at the IRB is 100% recycled. We are also promoting green procurement to managers for office supplies and office furniture.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

1. Develop a departmental Directive on Green Procurement.
2. Ensure that all departmental procurement and contracting policies, procedures and guidance documentation are amended to reflect INAC’s approach to green procurement planning and requirement definitions.
3. Develop a green procurement component for the departmental procurement and contracting preplanning checklist and the Procurement Plan.
4. Establish environmental performance criteria for all commodity groups and classes and for service categories, and incorporate them into departmental contracting template documents.
5. Develop separate green procurement checklists to identify environmental risks and mitigation measures associated with asset categories, service categories, and all commodity groups and classes.

Results achieved:

INAC’s progress on the initiatives identified above during the 2009–2010 fiscal year was slow due to the demands of competing priorities, and a focus on necessary improvements to core materiel management practices. Environmental performance considerations have been integrated into the department’s updated policies for fleet and materiel management (for vehicle acquisition and the disposal of electronic waste, respectively). Work remains to be done on updating departmental procurement policies and establishing green procurement targets.

Contributions to facilitate government-wide implementation of green procurement:

As per section 8 of the Policy on Green Procurement, INAC is not responsible to contribute to or facilitate the government-wide implementation of Green Procurement. INAC is integrating best practices and resources developed by other government departments into its implementation of green procurement.

Has the department established green procurement targets?

Summary of green procurement targets:

Not applicable

Results achieved:

Not applicable

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Integration of the C215 online course on Green Procurement in the training plans of staff responsible for procurement and materiel management.

Results achieved:

In progress. Results were not measured.

Contributions to facilitate government-wide implementation of green procurement:

In regard to procurement and tender calls, a checklist must be filled out by each buyer and requester to make sure environmental considerations are part of the planning and procurement process.

All contract and tender call templates were redone to include and reinforce the integration of environmental considerations.

Creation of an online training tool for all LAC staff addressing the green procurement aspect.

More detailed online training on green procurement will be offered to staff via newsletters, training sessions, meetings with sectors, and/or tools.

Implementation of a policy on office printers.

Mandatory double-sided printing for all network printers.

Has the department established green procurement targets?

Summary of green procurement targets:

Maintain the target of 100% for the purchase of paper via the use of mandatory standing offers.

Reduction by 25% in paper purchases.

Implementation of a policy for office printers reducing the printer-to-employee ratio from 1:3.5 to 1:10.

To reinforce with employees the initiative of recycling batteries, cell phones, compact fluorescent light bulbs, ink cartridges.

To maintain the paper-shredding initiative in regional service centres.

Reduction by 41% to 50% of the organic waste at the Place de la Cité building.

LAC staff have access to a taxi schedule for sharing cabs, with the objective to reduce departmental expenses, fuel consumption and greenhouse gases.

Results achieved:

In progress. Results were not measured.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

(SC 3.1) Chaired by PWGSC/OGGO, DND participates in the Commodity Management Working Groups which are comprised of various federal departments. During the evaluation of Goods & Services SOAs, materiel is also reviewed for having environmentally-friendly attributes.

(SC 3.2) Personnel (CF & civilian) performing FAA sections 32 and 34 have been identified to complete the CSPS Campus Direct on-line Green Procurement course C215E/F. To complement this, Green Procurement modules have been created & are being incorporated into key on-line & existing MA & S procurement-related courses.

DND is an active and supportive contributor to the PWGSC/OGGO office who, in concert with TBS, is responsible for the development and implementation of green procurement policy, procedures, tools and contracts.

Results achieved:

(SC 3.1) DND participated in 37 of 37 federal interdepartmental commodity group management teams where opportunities for procurement of green commodities are identified.

(SC 3.2) Department network firewalls precluding personnel from accessing the CSPS Green Procurement Course C215E/F were resolved late in the fiscal year. Rollout of the software iAccess department-wide was completed 31 December 2009. Assistant Deputy Minister (Materiel) released CANFORGEN 214/09 151750Z Dec 09 instructing civilian personnel with Financial Administration Act (FAA) Section 32 and 34 responsibilities to complete the Campus Direct (CSPS) online Green Procurement course. Access to the Campus Direct (CSPS) website is free to civilian personnel which does not include CF personnel. ADM (HR-Civ) is in the midst of negotiating a Memorandum of Understanding to enable CF members course access. Finalization of the MOU and direction to CF members to complete the course is expected by 30 September 2010. Integration of the Green Procurement module was completed for the Basic Procurement, Project Management, Complex procurement, Life Cycle Materiel Management Courses and to the Materiel Group Orientation Sessions. Integration of the module into the Acquisition card training course will be completed by end September 2010.

Contributions to facilitate government-wide implementation of green procurement:

(SC 3.1) DND is an active participant in the Commodity Working Group. Due to the volume of materiel/services utilised, this promotes reviews of materiel/services common to & used by other federal departments.

Summary of green procurement targets:

(SC 3.1) Commodity Management Reviews (coordinated by PWGSC/OGGO): Number of federal interdepartmental commodity group management teams in which Defence participates as a percentage of relevant commodity groups.

(SC 3.2) Issues regarding the firewall and software used which precluded DND personnel from accessing the CSPS on-line training have been resolved. Personnel identified to complete Green Procurement on-line CSPS training should all have completed their green training by 31 March 2011 (extended by one fiscal year pending implementation of the Federal Sustainable Development Strategy 2011).

Results achieved:

(SC 3.1) DND participation to relevant commodity groups: 37/37 - 100%

(SC 3.2) DND required personnel (21,203) will have completed the CSPS green procurement course by 31 Mar 2011 (extended by one fiscal year as noted above): As of 31 Mar 10, 2315 DND personnel have taken the course.

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes, however, because of the small size of the Board and the limited amount of procurement, these considerations are largely irrelevant.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As part of the fleet vehicle procurement process, the Board abides by the Alternative Fuels Act and reports yearly.

3. Results achieved:

Vehicles adhere to Alternative Fuels Act.

4. Contributions to facilitate government-wide implementation of green procurement:

Not applicable

5. Has the department established green procurement targets?

No

6. Summary of green procurement targets:

Not applicable

7. Results achieved:

Not applicable

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green procurement and environmental considerations continue to evolve at NRC. Training objectives have been established for all Procurement Officers. A training program will also be extended to end-users holding acquisition cards to facilitate green procurement. Performance evaluations of supervisors and managers are also planned. For green procurement, NRC relies heavily on the Standing Offers that Public Works and Government Services Canada (PWGSC) has put in place and the green considerations that were built into them. NRC also now has green reporting capability in its SAP accounting system. Procurement officers have been using it regularly to capture green procurement purchase activity.

Results achieved:

• Training of Procurement Officers and Materiel Management (MM) staff started in 2009-2010.
• In 2009-2010, NRC processed 1008 "Green" purchase order lines (with multiple item quantities per line) valued at $993,351. Of the 1008 lines processed, 896 lines or 89% were call-ups against PWGSC Standing Offers.
• Two additional hybrid vehicles were purchased in the past fiscal year; and an E85 van is being used as a delivery vehicle doing 30,000 km/year, significantly reducing greenhouse gases.
• NRC continues to specify environmentally friendly products meeting the Green Seal Standard in its Janitorial Contracts requirements.
• Remediation efforts are underway to clean up contaminated sites in Montreal, Ottawa and Penticton.
• Four Purchase Orders were issued in British Columbia in the area of Clean Energy to identify opportunities, partnerships, technology, and strategy for Growing Clean Energy.
• Replaced steam boilers in Montreal with Energy Efficient units.
• Installed high efficiency lighting in growth rooms in Saskatoon, resulting in $27,000 annual savings.
• Replaced windows costing $846 K in Saskatoon resulting in energy savings.
• Purchased 2 nitrogen generators, which use less nitrogen as it recycles the nitrogen.

Contributions to facilitate government-wide implementation of green procurement:

NRC continues to participate on the Green Procurement Working Group for government departments in order to stay abreast of developments and to develop improved green procurement plans and initiatives.

Summary of green procurement targets:

• Training of Procurement and Materiel Management staff in 2009-2010 and 2010-2011
• Training of end-users with acquisition cards in 2010-2011
• Performance Evaluations for Procurement/Materiel Management managers in 2010-2011
• Extensive use of PWGSC Green Standing offers

Results achieved:

Fifteen percent of procurement staff has completed the Green procurement training in 2009-2010.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?  In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Have support of Green Procurement Policy reflected in Performance Management Agreements (PMAs).
• All purchasing activities at NRCan must be entered into the departmental procurement module. All transactions outside of acquisition card purchases have a mandatory field that must be completed to indicate if the purchase is green or not. For service transactions valued at over $5,000 a mandatory checklist, which includes environmental considerations, is completed by the RC Manager. Acquisition cards are used as both a procurement and a payment tool, and would remain outside the scope of specific green procurement controls.
• Participation in departmental and interdepartmental meetings on green procurement
• Fully supporting the use of teleworking and other analogous efforts.
• SSO ITS (Requirements Assessment Team) in collaboration with Procurement Services have strongly encouraged the use of network printer consumables and suppliers that offer a collect and credit service, i.e. recycling, for toner cartridges.

Environmental performance considerations: When purchasing a vehicle, the Departmental Fleet Manager will use the following factors to determine which vehicle to order:
1.) vehicle technologies that will contribute to a maximum reduction in overall life-cycle emissions;
2.) alternative-fuel vehicles; other environmental considerations; and
3.) life-cycle costs, including initial purchase cost, fuel efficiency and projected resale value. Departmental Fleet Management will also analyze and evaluate various transportation options so they can manage ground transportation in a way that will reduce total travel cost and directly contribute to a reduction of greenhouse gas from tailpipe emissions.

Results achieved:

• PMAshave continued to include the contribution of and support for green procurement policy objectives.
• Periodic procedural review measures have confirmed compliance with the procurement process and control specifications in No. 2 above.
• Made Green procurement (GP) online course mandatory for all procurement staff.
• All procurement staff members in NCR completed their respective GP training by March 31st , 2010.

Contributions to facilitate government-wide implementation of green procurement:

Natural Resources Canada’s contributions to the ongoing management of the federal Policy on Green Procurement (PGP) during fiscal year 2009-2010 included activities in the following areas:

Performance Measurement Framework:

• Provision of advice to PWGSC on further refinement of the Framework.

Communications and Engagement:

• Provision of advice and expertise to refine/update the Green Procurement communications plan and engagement strategy.
• Contribution to the joint planning of the second interdepartmental Green Procurement Forum which was hosted at NRCan.

Guidelines and Tools:

• Provision of advice and expertise on the review/consolidation of guidelines and tools for Green Procurement, planned revisions to the green procurement web site hosted by PWGSC, including web content.

Training:

• Provision of advise and technical expertise on updating the online Green Procurement course hosted by the Canada School of Public Service

Commodity Management:

• Provision of advice and expertise to PWGSC on the establishment of green government-wide procurement instruments.

Has the department established green procurement targets?

Summary of green procurement targets:

• Increase the number of photocopier rentals/leases that qualify as green procurements (i.e. meet green procurement criteria).
• Increase the number of IT hardware purchases that qualify as a green procurements.

Results achieved:

• The percentage of photocopier rentals/leases that qualified as green procurements in 2009–10 reached 28% ($281,400 out of $1,009,193).
• The percentage of IT hardware purchases* that qualified as a green procurements in 2008–09 was 12.8% [* based on a search in the procurement system using line object 0926 (Computer hardware equipment - large/medium) and 0928 (Computer hardware equipment – small)]. SSO Procurement Services uses mandatory Standing Offers set up by PWGSC for GP, and uses multifunctional printing devices to reduce power consumption, ink cartridge usage. Also Procurement Services avails itself to videoconference usage.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green procurement objectives are considered when purchasing the following commodities: computers, printers and photocopiers, automobiles, printing services, travel and meetings, and recycling.

Results achieved:

In 2008–09, we replaced 21 old photocopiers, 33 personal and network printers, 8 faxes, and 6 scanners with 27 multi-use machines in our Ottawa headquarters. This year, we replaced a further 7 printers, 4 faxes, and several scanners in our 4 regional offices with 4 energy star rated multi-purpose machines.

Benefits: Reduction in paper waste, improved paper use, air quality benefits, increased efficiency in resources, reduced energy use, and cost savings.

The reports of the Auditor General and the Commissioner of the Environment and Sustainable Development are printed on paper that is 100 percent post-consumer fibre, certified EcoLogo and processed chlorine free, certified Forest Stewardship Council recycled, and manufactured using biogas energy.

Benefits: Reduction in paper waste, fewer trees used, reduction in greenhouse emissions, less energy and water used.

We purchased new furniture from an award winning green manufacturer. The manufacturer’s power comes from clean, renewable sources like wind power and low-impact water power. All materials used in manufacturing its products are tested for harmful emissions and air quality.

Benefits: Power source displaces polluting and carbon-intensive sources like coal. The environmentally sound facility has a remanufacturing program that guarantees that none of its purchased products will end up in a landfill.

Office supplies are provided by companies with a “green” catalogue, and the Office strives to use these products (for example, binders, pens, staplers, hole punches) where it makes economic sense.

Benefits: Using eco-friendly products helps to lessen the impact on the environment through either some level of recycled content or recyclable use (for example, refillable cups, rechargeable batteries).

Contributions to facilitate government-wide implementation of green procurement:

Our main contribution to sustainable development, including green procurement, is the influence that our audit work and our recommendations for improvement have on the actions of federal departments and agencies and Crown corporations.

On behalf of Parliament, the Office monitors the efforts of departments to produce meaningful sustainable development strategies and implement them. We have also committed to assessing the overall quality of the strategies.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

Objective

Incorporate environmental considerations in the procurement decisions that we make.

Target

Have 100 percent of our materiel managers and procurement personnel attend green procurement training during the period of this strategy.

Results achieved:

All contracting and procurement staff have attended green procurement training.

Although there were no other specific targets related to procurement, other results achieved this year are as follows:

There was a reduction in the number of complete Auditor General reports and individual chapters printed. All requestors of reports and chapters are encouraged to read the reports on the Office of the Auditor General of Canada Internet site.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Has the department established green procurement targets?

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

In progress: OSFI’s procurement needs are fairly standard (see question 2). OSFI continues to take advantage of green options in its procurement processes through the green considerations incorporated into PWGSC Standing Offers and Supply Arrangements.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

OSFI’s procurement needs are predominantly for commodity goods such as computers, printers, office supplies or furniture, and for informatics or other professional services including construction services.  OSFI continues to take advantage of tools such as Standing Offers and Supply Arrangements and in so doing, achieves the levels of green procurement that have been negotiated by PWGSC.

Green procurement training is part of the 2010-2011 training plans for key procurement positions.  OSFI will take advantage of opportunities identified in this training to further optimize its green procurement achievements.

3. Results achieved:

OSFI continues to capitalize on Standing Offers and Supply Arrangements negotiated by PWGSC with companies that supply environmentally preferable goods and services to optimize its green procurement.

4. Contributions to facilitate government-wide implementation of green procurement:

N/A

5. Has the department established green procurement targets?

No, however OSFI recognizes the importance of green procurement and takes advantage of opportunities such as PWGSC vehicles which already factor in green procurement.  We also endeavour to optimize the greening of procurement wherever possible through changes in our practices.  These opportunities are shared with key management and procurement services personnel.

6. Summary of green procurement targets:

N/A

7. Results achieved:

N/A

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

3. Results achieved:

4. Contributions to facilitate government-wide implementation of green procurement:

The Patented Medicine Prices Review Board (PMPRB), as a small agency, takes advantage of the guidance and procurement instruments provided by Public Works and Government Services Canada. As such, the use of standing offers ensures that environmental attributes of suppliers are considered.

During the course of a major retrofit from 2008 to 2010, the PMPRB had the opportunity to incorporate green principles, such as motion sensor lights in meeting rooms, into their renovated facilities.

5. Has the department established green procurement targets?

6. Summary of green procurement targets:

7. Results achieved:

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

PHAC incorporated environmental considerations into key management processes and controls through the use of: SAP (Systems, applications, and products for data processing) for purchased goods and services; training requirements for Asset and Materiel Management employees; and integrating “green” objectives into the performance evaluations of managers in a procurement or materiel management role.

Results achieved:

In 2009-10, PHAC implemented key management processes and controls to support green procurement through the SAP Green Procurement Field. PHAC also established a green procurement baseline indicator for purchased goods and services, as follows:

• 3171 Unknown Attributes;
• 72 Environmental Attributes of Supplier;
• 41 Uncertified Environmental Attribute;
• 67 Certified Environmental Attribute;
• 22 Recycled Content; and
• 1480 No Environmental Attribute.

Of the 4,853 contracts implemented in 2009-10 for goods and services, four percent or 202 included a green component. PHAC’s objective for 2010-11 is to reduce the quantity of unknown attributes.

Seventy-three percent (8 out of 11) Asset and Materiel Management employees and 83 percent (five out of six) contracting specialists responsible for contract approbation have successfully completed the Green Procurement course from Campus Direct (C215). This will serve as a baseline for future years.

Green Procurement commitments were made for the 2010-11 performance evaluations of all managers and function heads (three employees) of procurement and materials. A baseline of 100 percent has been established.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable as PHAC is not responsible under section eight of the Policy on Green Procurement.

Meeting Policy Requirements

Has the department established green procurement targets?

Summary of green procurement targets:

PHAC voluntarily established green procurement targets to compliment and contribute to meeting the goals and objectives outlined in its 2007-10 Sustainable Development Strategy. PHAC’s contribution includes:

• Providing procurement training to 75 percent of materiel managers and integrating green procurement into training for acquisition cards by December 31, 2009;
• Meeting the Government of Canada standards for purchase and by March 31, 2010, meet the guidelines for operations of office equipment;
• Developing an effective, efficient and affordable green tracking system by December 31, 2009; and
• Increasing awareness of green travel options to 50 percent of all PHAC employees by December 31, 2009.

Providing training, updating energy inefficient desktop equipment, developing a green tracking system and increasing the awareness of green travel directly contribute to a reduction in the Agency’s ecological footprint. By decreasing energy consumption, a noticeable cost-savings for the Agency is produced.

Currently, the Agency in the process of establishing green procurement targets that will align to the Federal Sustainable Development Strategy (FSDS), which will be tabled to Parliament for approval in October, 2010. Once the FSDS has been approved by Parliament, PHAC will re-evaluate the inclusion of additional targets.

Results achieved:

PHAC successfully met or exceeded three out of the four targets established. By December 31, 2009, PHAC provided procurement training to 83 percent of Asset and Materiel Management Reviewers and integrated green procurement information into the training received by acquisition card holders.

In advance of the target date of March 31, 2010, the Agency successfully upgraded 100 percent of the desktop equipment to Energy Star certified products that facilitate energy efficiency, enhance cost-savings and protect the environment by reducing greenhouse gas emissions and other pollutants caused by the inefficient use of energy.

Also in advance of the target date of December 31, 2009, PHAC completed the incorporation of a green procurement field within its SAP database to allow for reporting and monitoring on the frequency and corresponding dollar values of each attribute. Section 3 provides a breakdown of the frequencies, but the dollar values for purchased goods and services, broken down by attribute is as follows:

• $125.7M Unknown Attributes;
• $20.1M Environmental Attributes of Supplier;
• $0.6M Uncertified Environmental Attribute;
• $1.4M Certified Environmental Attribute;
• $0.1M Recycled Content;
• $364.6M No Environmental Attribute; and
• $0.4M No Attribute Selected.

In 2009-10, employees reported that green travel was considered with the following frequencies:

• Never – 12%
• Occasionally – 28%
• Usually – 31%
• Always – 9%
• I don’t know – 20%

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As stipulated in our performance considerations report for 2009-2010, the PSC has developed and communicated to its employees a sustainable development policy and related guidelines. The PSC has achieved all of the green procurement objectives described in detail in its 2009-2010 Report on Plans and Priorities (RPP).

Results achieved:

As mentioned above, the PSC has achieved all of its 2009-2010 green procurement objectives, in particular:

• The PSC has continued to implement its corporate greening initiatives, such as sending contracts electronically, encouraging contractors to print all documents double-sided on recycled paper and posting the General Conditions, Supplementary Conditions and Terms of Payment on the Internet, as well as posting its solicitation documents on the MERX;
• The PSC is an active participant in the Public Works and Government Services Canada (PWGSC) Green Procurement Forum Meeting; and
• In its ongoing space optimization initiative, the PSC is purchasing efficient furniture systems that are re-usable. 

Contributions to facilitate government-wide implementation of green procurement:

The PSC does not have responsibilities under section 8 of the policy.

Has the department established green procurement targets?

Summary of green procurement targets:

N/A

Results achieved:

N/A

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Policy

• Departmental direction for the implementation of the Policy on Green Procurement has been established through a new Contract Management Guide and revisions to PWGSC’s Supply Manual.

Training

• Materiel managers, procurement personnel and acquisition card holders are required to complete the online Green Procurement course offered by the Canada School of Public Service (CSPS). Additionally, a green procurement module is included in the PWGSC Introduction to Procurement Course.

Communications

• PWGSC green publishing standards have been developed.

Managed Print

• PWGSC has taken steps to reduce the quantity of departmental printing equipment, including equipment rationalization activities and the implementation of managed print solutions.

Results achieved:

Results related to PWGSC’s green procurement initiatives are included in part 7 of this table.

Contributions to facilitate government-wide implementation of green procurement:

PWGSC is active in the development of information, tools and guidance to support individual departments and agencies incorporating environmental performance considerations in their procurement decision-making. 

The Interdepartmental Green Procurement Engagement Strategy, which includes the Green Procurement Forum, provides further opportunities to promote the requirement to incorporate environmental performance considerations in procurement decision-making.

The Performance Measurement Framework (PMF) for the Policy on Green Procurement, which reflects a multi-year incremental approach to improve measurement of government-wide progress against key green procurement objectives, has been refined. It includes departmental reporting against key performance indicators such as "increasing integration of environmental considerations in procurement decision-making processes with respect to: training; employee performance evaluations; direction and processes; green procurement targets; and documenting and reporting on green procurement performance".

The Green Procurement course is available to all federal employees on Campusdirect free of charge. The Office of Greening Government Operations (OGGO) Web site hosts several tools and guidelines and will soon include more that have been recently developed including: Tips for Departments Implementing Green Procurement, the Guideline - Integrating Environmental Considerations Into Departmental Procurement Management Frameworks and the Guideline for Greening Services Procurement.

Acquisitions Branch's Green Procurement Publiservice Web site hosts commodity specific Green Procurement Plans, and a list of Green Standing Offers, Supply Arrangements and Contracts. A Repertoire of Green Language, to assist procurement personnel in developing evaluation criteria, clauses and conditions, statements of work or supplier surveys that must include environmental considerations, was developed and is soon to be published.

Through the commodity management process, PWGSC developed Green Procurement Plans for commodity management initiatives totaling an estimated spend value of $3.3 billion. Further greening efforts are underway with Green Procurement Plans for commodity management initiatives totaling over $2 billion.

More information on the Policy on Green Procurement is available at: http://www.tpsgc-pwgsc.gc.ca/ecologisation-greening/achats-procurement/politique-policy-eng.html

Has the department established green procurement targets?

Summary of green procurement targets:

Results achieved:

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

RCMP Green Procurement Working Group to help develop, coordinate and advance Green Procurement in the RCMP.

Mandatory green procurement training for all RCMP procurement officers (using the Canadian School of Public Service online Green Procurement course).

Purchase and increased use of scanners for procurement officers.

Promotion of duplex printing for procurement file documents.

Results achieved:

The Green Procurement Working Group has held three meetings since its inception including an information session provided by the Office of Greening Government Operations. The working group has made progress in identifying green procurement initiatives and suggesting policy direction.

All new procurement officers are required to complete the online CSPS Green Procurement course. Existing procurement staff have all completed the course.

The HQ Procurement office bought five new scanners to share amongst existing staff. Documents that would normally be printed and sent via mail or fax are now sent electronically via e-mail, thereby reducing the use of printer paper, fax machines and mail services.

All procurement staff were encouraged to use the duplex function when printing documents for distribution or filing.

Contributions to facilitate government-wide implementation of green procurement:

Participation on the Office of Greening Government Operations – Green Procurement Forum.

Has the department established green procurement targets?

Summary of green procurement targets:

Completion of CSPS online Green Procurement Course by 100% of materiel managers and procurement personnel. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Increasing the degree of utilization of PWGSC Standing offer agreements (SOA) respecting Green Procurement, using an already assessed “green” procurement tool.

Increasing the purchase of alternative fuels and widening the use of hybrid vehicles in the RCMP fleet in order to reduce the RCMP's overall emission of greenhouse gases.

Increasing compliance and effective use of the corporate tracking system for green procurement activities in order to gain a better measure of green procurement activities.

Results achieved:

70% of materiel managers and procurement personnel completed the CSPS online Green Procurement course.

The RCMP processed 1,417 call-ups against PWGSC standing offers respecting green procurement. This represents a 1.5% increase (as a percentage of overall call-up activity) from the previous year.

4.5% of all fuel purchased in 2009-2010 was E10 blended. For comparative purposes, the E10 percentage to overall fuel purchased for 2008-2009 was 6% and for 2007-2008 it was 2%.

Indicating whether or not a contract was “green procurement” is now a mandatory reporting field in our financial management system (TEAM). This allows for more accurate and timely reporting.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

A green procurement objective was developed in 2006 and included in the 2007-2009 Sustainable Development Strategy under Challenge 7: Improve management of Transport Canada operation and lands. Targets have been incorporated into the departmental environmental management system which requires annual updates on progress.

A website for internal users to provide guidance on environmental purchasing.

Results achieved:

The Guide to Procurement and Materiel Management includes a section on environmental considerations associated with the contracting process.

Transport Canada's incorporation of environmental considerations into the vehicle fleet purchasing process illustrates the department's support and commitment to green procurement and has resulted in a green vehicle fleet.

Contributions to facilitate government-wide implementation of green procurement:

Has the department established green procurement targets?

Summary of green procurement targets:

The following targets are included in the departmental environmental management system action plan for green procurement and are designed to help meet the Greening of Government Operations guidance document:

To disseminate a Bulletin to departmental Responsibility Centre Managers on Green Procurement by end of fiscal year;

The Bulletin will recommend that buyers take the ½ day PWGSC online training course on green procurement available through Campusdirect, as required;

The Bulletin will provide a link to PWGSC’s Standing Offer Index that can isolate green standing offers for viewing and will encourage buyers to purchase green consumables as often as possible taking into consideration cost-effectiveness;

To expand management print output pilot project from six floors in Tower C, and introduce program to Regions; and

To continue to increase purchase of green vehicles for the fleet, and to challenge all proposed purchases of non-green vehicles.

These targets were developed to increase the purchase of green products (including vehicles), to recommend that department buyers are trained in green purchasing as required, and to provide a more effective and cost efficient output environment by utilizing multifunctional devices.

Results achieved:

The Bulletin is drafted and will be available to the manager community by Fall 2010.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Secretariat's Sustainable Development Working Group meets regularly to review management of the greening of the Secretariat's operations in such areas as procurement, fleet accommodations, assets, energy conservation, information technology, and paper consumption and recycling.

The Secretariat incorporated the ability to track green procurement through its financial management system (Materiel Management Module).

The Secretariat is currently undergoing an analysis of its acquisition card program in order to maximize the benefits from a green procurement perspective. The results of this analysis will have a direct impact on its green procurement purchases. All acquisition card holders will receive a training package from the coordinator upon receipt of the card. This includes a document of considerations for green procurement purchases.

Results achieved:

• Sustainable Development Working Group has been formed.
• Green procurement training (Campusdirect course on government-wide green procurement) for all procurement and contracting staff is complete, and all staff have certificates.
• The capacity to track green procurement in SAP (financial management system) has been implemented.

Contributions to facilitate government-wide implementation of green procurement:

The Secretariat collaborates with Public Works and Government Services Canada and Environment Canada in the delivery of the Secretariat's responsibilities under Section 8 of the Policy on Green Procurement. This includes developing guidance related to green procurement, contributing to the development of training courses, and providing advice on performance measurement and reporting. The Secretariat also relies on the expertise of Natural Resources Canada in implementing the policy.

Has the department established green procurement targets?

Summary of green procurement targets:

(1) Introduce green procurement training for 60 per cent of acquisition card holders and ensure that new materiel managers also receive green procurement training

Benefits—Better awareness and application of the Policy on Green Procurement and improved tracking of green procurement performance

(2) Continue to ensure the purchase of green office furniture

Benefits—Increased purchase of better quality furniture, decrease in long-term costs, and improved air quality

(3) Evaluate the multi-function document manager pilot program

Benefits—Depending on the results of the evaluation, improved air quality as well as cost savings from the decrease in paper and energy use and the more efficient use of resources

(4) Update the recycling program to increase the landfill waste diversion rate to 75 per cent

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada and the Secretariat

(5) Continue and possibly expand the paper towel composting program

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada and the Secretariat

(6) Ensure all vehicles purchased meet the Treasury Board Directive on Fleet Management: Executive Vehicles

Benefits—Improved fuel efficiency and reduced greenhouse gas (GHG) emissions

(7) Ninety per cent of gasoline purchased will be ethanol-blended, where available

Benefits—Reduced dependence on fossil-based fuels and reduced GHG emissions

(8) Introduce green and defensive driver training for new fleet drivers

Benefits—Improved fuel efficiency and reduced GHG emissions

(9) Purchase lighting user controls to reduce GHG emissions by 5 per cent at L'Esplanade Laurier

Benefits—Decreased energy consumption and reduced GHG emissions

(10) Develop a shared environmental management system

Benefits—Compliance, due diligence, and reduced environmental risk

(11) Increase Green Citizenship Network membership by 25 per cent and improve opportunities for employee participation, including in green procurement programming

Benefits—Decreased consumption of resources through awareness and program delivery

Results achieved:

The Secretariat's green procurement targets were closely aligned with the Secretariat's former Sustainable Development Strategy, which covered the period from 2007 to the end of 2009. Most of these targets have been fulfilled and reported in the Secretariat's 2008–09 DPR under Table 3: Sustainable Development Strategy. Continued tracking of the targets over 2009–10 proved challenging because they had been developed under the former organizational structure where the Department of Finance Canada and the Secretariat shared corporate services, including procurement functions.

Early in 2009, the Secretariat underwent organizational changes that involved the integration of employees from the Department of Finance Canada into the Secretariat to provide dedicated services and a new Corporate Services Sector. In addition, the Office of the Chief Human Resources Officer was created from the former Canada Public Service Agency and selected Secretariat functions.

As a result of these changes, the Secretariat is lacking comprehensive data to report on all targets listed in the Green Procurement Table for the period 2009–10. However, the Secretariat has made significant efforts to advance its green procurement up to and including the relevant reporting period. Specifically, all acquisition card holders now receive a training package that includes a document of consideration for green procurement purchases. This is a step to increase awareness and change previous procurement practices. The training is consistent with the Policy on Green Procurement.

In addition, general awareness of greening operations is strengthened through the continued use of the Green Citizenship Network. The Secretariat has also met its green procurement target to ensure that all purchased vehicles meet the Treasury Board Directive on Fleet Management: Executive Vehicles. The Secretariat's recycling has been improved through the introduction of paper towel recycling at L'Esplanade Laurier. The Secretariat also purchased and installed more centralized printers to decrease paper consumption. All paper purchases are green as the Secretariat only purchases recycled paper.

Work initiated prior to 2009–10 to modernize lighting continued throughout the fiscal year to make the lighting at L'Esplanade Laurier more efficient and to minimize energy consumption and reduce GHG emissions (new switches and motion censors have been installed). Desktop computers are also set to shut down after a time period of not being in use.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

VAC Procurement personnel are required to complete Green Procurement Training, including those individuals issued Government of Canada acquisition cards. All procurement personnel are made aware of VAC’s Green Procurement Policy and have immediate access to that policy on VAC’s website.

VAC Procurement personnel are required to use Mandatory Standing Offers in which environmental considerations have already been incorporated.

VAC personnel are required to consider full life cycle management from the procurement, storage, distribution and disposal aspects.

Results achieved:

Through training and other Communication tools Procurement personnel are aware and implement best practices for the environment when actioning requests for acquisitions, storage and disposal of materiel.

In 2009-2010, VAC Materiel Management assisted in the winding down of VAC’s National Recycled Medical/Special Equipment Program. In doing so the Department disposed of 4,000 pieces of Medical Equipment (manual and power wheel chairs, walkers, beds, mattresses, pressure pads, lift chairs, scooters, ramps, and other miscellaneous items). Every piece was disposed of in an environmentally friendly manner via donations, sales with the assistance of Crown Assets Disposal, and through recycling. As a result, the amount of equipment that would normally have ended up in landfills was reduced.

Contributions to facilitate government-wide implementation of green procurement:

Adherence to the Computers For School (CFS) Program

Participation in the E-Waste Program

Donations of working equipment (not meeting the standards of the CFS Program) and furnishings to Non-Profit Organizations, and National Sporting Events.

First Choice for Procurement is Green Products.

Purchase of Alternative Fuel Vehicles

Recycle Equipment within our Department and with Other Government Departments

Sharing the Use of Government Vehicles

Has the department established green procurement targets?

Summary of green procurement targets:

Increasing quantity of green products purchased by 15%.

Results achieved:

VAC increased its acquisition of green products through the use of Mandatory Standing Offers. In 2009-10, VAC issued 1,472 Call-ups Against Standing Offers for a total of $5.4 million in products on a National Basis.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• lifecycle management of assets incorporated into WD’s Asset Management Framework;
• use of mandatory green procurement tools established by Public Works and Government Services Canada (PWGSC), e.g. standing offers;
• mandatory CampusDirect Green Procurement training for WD staff  involved in purchasing; 
• Information communicated to staff, e.g. “Green Tips”, procurement bulletins, green procurement tools; and
• Green procurement commitments are included in WD’s Sustainable Development Strategy (SDS) and are not required for performance evaluation purposes.

Results achieved:

• exclusive use of electronic bid box;
• Green Procurement training for functional specialists completed;
• awareness of “green” office supplies beyond paper and office equipment;
• bi-annual staff awareness events on “Greening in Government”; and
• mandatory use of “green” standing offers for the purchase of recycled paper and office equipment including; furniture, printers, photocopiers, computers and monitors.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable to WD

Has the department established green procurement targets?

Summary of green procurement targets:

• green procurement targets are based on previous year operational requirements; and 
• purchases for green office supplies, furniture and the purchase/lease of green office equipment.

Results achieved:

• in 2009, WD’s green procurement totalled $661K via contracts, purchase orders, acquisition card purchases and standing offer call-ups;
• purchases included desktop computers, laptop computers, light bulbs, paper, office supplies, monitors, fuel, seating, shredding, e-waste disposal, toner cartridges, printers and photocopiers;
• 100% of letter and legal size photocopier paper was purchased from “green” standing offers established by PWGSC; and
• 100% of printers/photocopiers were leased/purchased from “green” standing offers established by PWGSC.