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Table 7: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Contract Review Team

  • Training

  • Incorporating environmental performance considerations into the commodity management process for all Departmental projects that have related SD commitments

  • Ensuring tender documents include environmental-related evaluation criteria

Results achieved:

  • Contract Review Team (CRT): when appropriate, the team ensures that environmental performance considerations are part of all procurements reviewed by the CRT.

  • The majority of Requests for Proposals (RFPs) and Requests for Quotations (RFQs) posted in 2008-2009 included evaluation criteria related to environmental considerations.

  • Training: 95% of procurement staff have completed Green Procurement training, and 100% of all new staff with related duties to procurement received information on Green Procurement practices, policies and tools.

  • The Contracting & Materiel Management Directorate works closely with the Department's organizations that are responsible for delivering the Vancouver 2010 Olympic and Paralympic Games and the Canada Pavilion at the 2010 World Expo in Shanghai, China, to encourage and support that their related procurement activities maintain the organization's commitments to sustainable development.

  • The Department's templates for Requests for Proposals (RFPs) and Requests for Quotations (RFQs) include Green Procurement clauses as well as evaluation criteria.

Contributions to facilitate government-wide implementation of green procurement:

The Department has a relatively small environmental footprint from its day-to-day operations. PCH strives to support government-wide implementation of Green Procurement by: incorporating Green Procurement considerations in its decision-making process; ensuring use of PWGSC Green/Mandatory Standing Offers; promoting the Department's internal photocopy paper distribution program; and setting departmental procurement standards for IM/IT equipment.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes

Summary of green procurement targets:

  • Reducing paper consumption per capita;

  • Upgrading the Department's infrastructure and capacity for videoconferencing;

  • Incorporating environmental performance considerations into the commodity management process;

  • Ensuring tender documents include environmental-related evaluation criteria;

  • Ensuring that procurement staff complete the online course on Green Procurement;

  • Ensuring that all new employees with procurement-related duties are trained on Green Procurement;

  • Implementing a tracking feature for green purchases and suppliers through the Department's integrated finance and materiel system (SAP); and

  • Continuing to support departmental initiatives that contribute to the reduction of greenhouse gas (GHG) emissions as well as recycling, reducing, re-using and refurbishing.

Results achieved:

  • Departmental fleet was fully upgraded to hybrid models*, thereby reducing greenhouse gas (GHG) emissions and reducing the amount of fuel purchased. (*Hybrid vehicles cannot use ethanol blended fuels.)

  • PCH has an internal delivery program for the distribution of photocopy paper that contains 30% post-consumer recycled content. In FY 2007-2008, paper consumption was calculated at 1.46 cases (7,281.88 pages) per capita; usage in FY 2008-2009 was 1.45 cases (7,233.77 pages) per capita.

  • Approximately 90% of RFPs and RFQs posted in 2008-2009 included environmental-related criteria that are now an integral part of the RFP and RFQ templates used at PCH.

  • 95% of procurement staff have completed Green Procurement training.

  • 100% of all new staff with procurement-related duties have been provided training/tools/information relating to Green Procurement.

  • A tracking feature for green purchases and suppliers was implemented in the Department's integrated finance and materiel system; results for 2008-2009 show that 3.4% of the Department's total purchases made were identified as Green Procurement. In consideration of the fact that this is currently a discretionary practice for users, we believe that the above figure represents a snapshot of Green Procurement practices at PCH. This feature will soon become mandatory, and PCH expects improved results for FY 2009-2010.

  • 24% of all call-ups (942) issued by PCH were issued using a PWGSC green Standing Offer/Supply Arrangement.