ARCHIVED - Canada School of Public Service

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Reviewed training documents to ensure that contracting officers are familiarized with the Green Procurement Policy.
  
• Reviewed the Acquisition Card Policy to ensure that contracting officers buy more using an Acquisition card then using a purchase order or a contract.
  
• Met with clients to review and plan their yearly needs. This allowed for the consolidation of many requirements in order to reduce the number of individual contracts issued in a year for the same type of service. This will be addressed through the issuance of more Standing Offers and Contracts with option years.
  
• Reinforced the purchase or rental of recycled and reused material when acquiring goods and services.

3. Results achieved:

• A section in the new contract reference guide that was created in 2008-09 is devoted to the method of purchase described in the Policy on Green Procurement.
• The Canada School is in process of reviewing its Acquisition Card Policy. In 2008-09, contracting officers were encouraged to use acquisition cards for low dollar value purchases, thereby reducing paper waste associated with regular contracts.
• Contracting officers are currently involved in several competitive processes to establish multiple standing offers based on consultations with clients. This will reduce the number of contracts issued and thus reduce paper and ink waste.
• The Canada School began leasing energy efficient multi-function machines that print, scan, fax and photocopy documents. Employees are encouraged to favour the scan function in order to reduce paper usage.
• The Canada School began purchasing recycled paper and ink cartridges. Also, office furniture is being reused before buying new desks and cabinets.
• Printers in the Canada School are starting to be defaulted to double-sided printing in order to reduce paper waste.
• Energy efficient and larger computer monitors are being purchased and implemented to replace the former stock of monitors. The new monitors facilitate reading documents on-line and discourage excessive printing.

4. Contributions to facilitate government-wide implementation of green procurement:

The Canada School hosts an online course on green procurement. It is continually being updated in collaboration with the Procurement, Material Management and Real Property community to reflect future changes to the Policy on Green Procurement and green procurement practices. This course is available to all public service employees.

5. Has the department established green procurement targets?

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy?n

7. Summary of green procurement targets:

The Canada School is progressing toward establishing specific targets. However, it is anticipated that the above-mentioned actions will result in a reduction of paper waste.

8. Results achieved:

The Canada School is currently progressing toward implementing methods to measure the reduction of paper waste that has resulted from the above mentioned newly implemented green practices.