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ARCHIVED - 2008-2009 DPRs - Green Procurement

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Agriculture and Agri-Food Canada

Green Procurement

Meeting Policy Requirements



Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green Procurement has been a focus of federal greening efforts as reflected in the Green Procurement Policy, based on the approach that life-cycle management of assets begins with procurement. Integrating environmental performance into planning, acquisition, use and disposal can improve the purchasing of green products, reduce the in-use costs and impact, and ensure disposal is in accordance with environmental standards. Purchasing greener products, whether more energy efficient, less harmful or containing a higher percentage of recycled material, can make a significant impact. The government-wide guidance document on greening operations had specific suggestions for green procurement, green fleet and greenhouse gas emissions from buildings. In support of the environmentally focused efforts being made by the department and the federal government as a whole, AAFC has placed significant focus on the need to "green" its departmental operations where possible. The department continues to explore greener options related to vehicle acquisition processeses, and has increased the number of ethonol blend rated and hybrid vehicles in the department's fleet. The departmental Procurement Review Board reviews all significant procurement activities and strives to incorporate environmental performance considerations where practical and feasible. The department also continues to educate clients on the importance of incorporating green elements into procurement requirements where feasible. For example, AAFC only approves a major cleaning-services contract if the client incorporates green initiatives into the Request for Proposal. The department is also actively engaged in seeking a means to promote and make mandatory the use of duplex printing to decrease paper consumption; it also considers duplex capability in its acquisition plans.

Results achieved:

AAFC has been successful in incorporating green elements into the procurement approval process. AAFC awarded seven contracts for cleaning services in 2008-09 (total value of $5.3 million), all of which incorporated the use of green products and practices where feasible.

Contributions to facilitate government-wide implementation of green procurement:

AAFC strives to share any success stories with other departments and welcomes any best practices that have been established. Members of the Asset Management Team attend various government-wide working groups and encourage government-wide implementation.

Green Procurement Targets

Has the department established green procurement targets?

Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Yes

Summary of green procurement targets:

AAFC has identified four green procurement targets, which are included in its Sustainable Development Strategy:

  1. Ongoing provision of green procurement training to the procurement community within AAFC, either through the TBS Professional Development and Certification Program or other green procurement course offerings.

    Benefits: Improved awareness and application of the Green Procurement Policy. Through this awareness and knowledge, the procurement community can integrate green procurement practices in their areas of responsibility.

  2. Reduction of three per cent per year in paper consumption in its offices and facilities in the National Capital Region (NCR) through the increase in the number of duplex printers.

    Benefits: Reduced paper usage has a direct and positive impact on the environment through energy savings and less waste.

  3. Inclusion of green technical specifications (use of green products and practices), where possible, in building cleaning contracts for facilities.

    Benefits: Increased use of green products and practices has a direct and positive impact on the environment.

  4. 10 per cent annual increase in the number of duplex printers in operation across the department.

    Benefits: Assist the department in its goal to decrease paper consumption.

Results achieved:

AAFC has registered 110 staff as PMMRP (procurement, materiel management, real property) functional specialists. Of these individuals, 43 per cent have completed all training requirements, while 57 per cent require only one or two courses.

AAFC has met its paper-use reduction target with a decrease in paper consumption (# of sheets) by 24 per cent since the 2005 baseline year.

AAFC awarded seven contracts for cleaning services in 2008-09; all of which incorporated the use of green products and practices where feasible.

AAFC has 1005 printers enabled for duplex printing. AAFC is currently exploring the feasibility of setting the majority of its duplex printers to default for this function.

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Assisted Human Reproduction Canada

Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?
In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Agency has initiated the development of a draft green procurement plan, which will be approved and finalized in 2009-2010.

Green Procurement Targets

Has the department established green procurement targets?
In progress

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


In progress

Summary of green procurement targets:

The Agency has developed draft preliminary green procurement targets, which will be reviewed, refined and approved in 2009-2010.

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Atlantic Canada Opportunities Agency

Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

New line objects were created in the Agency’s integrated finance and procurement system for fiscal year 2008-2009 to identify all procurement of green and environmentally friendly products. This has created a baseline of information to analyze trends and monitor progress.

All procurement personnel have attended courses that include information on the Green Procurement Policy and the application of its principles throughout the procurement process. All staff performing procurement have completed the online course on Green Procurement Policy offered by the Canada School of Public Service.

Green procurement commitments have been included in the performance evaluation of the head of materiel management. A section on green procurement consideration has been included in the operational plan.

Results achieved:

Use of the new line object codes has provided a baseline database for monitoring progress and analyzing trends over the years.

Training provided procurement personnel with the knowledge and awareness to apply green procurement considerations in their work. This increased knowledge will lead to improved tracking of green procurement and purchasing.

Contributions to facilitate government-wide implementation of green procurement:

Not Applicable

Green Procurement Targets

Has the department established green procurement targets?

Yes  

Are these green procurement targets the same as those identified in the department's Sustainable Development Strategy report in this DPR?



Yes  

Summary of green procurement targets:

  1. Increased use of remanufactured toner cartridges.
    Toner cartridges are purchased using standing offers for remanufactured or virgin toner cartridges. With the increased orders for remanufactured toner cartridges, manufacturers will be producing and perfecting their products to minimize the negative impact these products have on the equipment. Having a good product will increase efficiency of the equipment, save resources, and increase cost savings.

  2. Increased volume of existing supplies being substituted by green products.
    Most goods are purchased through the mandatory standing offers established by Public Works and Government Services Canada. More standing offers have been established, thereby increasing the choices of green products and savings. Increased use of green products and practices has a direct positive impact on the environment.

  3. The purchase of energy- efficient equipment when replacing existing equipment.
    All equipment is purchased through standing offers for products that have already qualified products as energy efficient. Re-evaluating needs (instead of replacing existing equipment) and consolidating options have contributed to a decrease in the quantity of equipment being replaced. With the increased use of multi-functional equipment, energy use will decrease, air quality will improve, efficiency of resources will increase, and cost savings will be realized.

Results achieved:

Training provided to procurement personnel has increased their knowledge, and will lead to improved tracking of green procurement and purchasing.

Increased use of government issued standing offers will result in cost savings and contribute to the overall commitment to greening government operations.

Increased use of multi-functional units and energy-efficient equipment will result in reduced energy use, improved air quality, increased efficiency of resources, and cost savings.

With baseline information created, results achieved will be easier to monitor and compare over the years.

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Canada Border Services Agency

Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • The Canada Border Services Agency (CBSA) used Public Works and Government Services Canada standing offers (for example, for vehicles) to purchase CBSA assets.

  • The CBSA encouraged the use of double-sided printing for requests for proposals and the use of recycled paper for bids.

  • The CBSA communicated the availability of green procurement training to CBSA personnel.

  • The CBSA initiated a centralized asset management framework in 2009 that will incorporate environmental factors into the planning, acquisition, use and disposal of goods and services, as well as into policies and guidelines.

Results achieved:

  • The CBSA met the requirements of the Policy on Green Procurement by using Public Works and Government Services Canada standing offers.

  • CBSA contracting officers used double-sided printing and recycled paper for bids.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?


Yes

Summary of green procurement targets:

  • Develop and implement a national green procurement program.

  • Train all procurement personnel on green procurement.

  • Develop and implement a life-cycle approach to asset management.

  • Develop and implement a paper reduction policy.

Results achieved:

Results will not be reported on until 2010.


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Canada Industrial Relations Board

Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Canada Industrial Relations Board carried out/followed the Policy on Green Procurement by reducing environmental impact of its operations and by promoting responsible integration of environmental performance considerations, when applicable.

Results achieved:

This was achieved by analyzing and evaluating the total life cycle of goods and services to be purchased.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Summary of green procurement targets:

(a) Consider and implement the reduction, reuse and recycling possibilities throughout the life cycle, from as early as the contracting planning phase to the disposal phase.

(b) Evaluate potential suppliers' ability and/or capacity to satisfy the environmental performance criteria.

(c) Carry out asset disposal in the most environmentally responsible way, such as waste minimization and/or diversion.

Results achieved:

The CIRB was able to reduce waste, by carrying out reuse and recycling programs, making better use of assets, prolonging the life of goods and ensuring that the goods and services procured were less damaging to the environment.

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Canada Revenue Agency

Table 9 Green Procurement


Meeting Policy Requirements
1. Has the department incorporated environmental performance considerations in its procurement decision-making process?
Yes
2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:
The Canada Revenue Agency (CRA) continues to implement concrete measures to incorporate environmental performance considerations in procurement decision-making processes. These measures, which include policy support, technology enhancements, and training, support the Government of Canada's Green Procurement Policy. This is realised through the framework established in the CRA Sustainable Development (SD) Strategy 2007-2010, and the annual Environmental Management Program (EMP) for Green Procurement.
The CRA established its own in-house Green Procurement Guidelines. These guidelines, which support the Government of Canada's Green Procurement Policy, apply to the procurement of goods and services and are intended to help reduce the environmental impacts of CRA operations. They also promote environmental stewardship by integrating environmental performance considerations in the procurement process. The guidelines apply to all CRA employees.
The Agency continues to include sustainable development clauses and environmental specifications in all new strategic sourcing contracts. These national procurement instruments establish long-term agreements with vendors to supply goods and/or services on a best value basis. They are used by all CRA employees and they support the purchase of greener products and services.
The Agency continues to improve the efficiency of its procurement processes by integrating SD and environmental considerations into existing procurement tools. The CRA online purchasing systems (WBRO/Synergy), for example, reduce paperwork requirements, identify environmentally friendly product options, and enable accurate tracking of CRA green procurement performance.
Support for green procurement also includes a strong commitment to training. Green procurement training is made available to all procurement officers and their managers.
3. Results achieved:
Overall, CRA senior management continued to demonstrate strong support for sustainable development and green procurement. Within the Executive Cadre (EC), 97% of its members included SD measures in their performance agreements. Managers and functional heads also include SD measurement criteria in their core performance expectations. SD measurement criteria for managers include green procurement.
In 2008-2009, all five, or 100%, of strategic sourcing contracts issued contained environmental specifications/criteria. These included:
  • Paper - Awarded - Awarded July 3, 2008
  • Toner Cartridges - Awarded July 3, 2008
  • Office Supplies - Awarded July 3, 2008
  • Translation Services - Awarded October 17, 2008
  • Non-T1 Tax Program Envelopes - Awarded April 18, 2008
The CRA also included environmental specifications in other strategic sourcing contracts that are expected to be issued in 2009-2010. They are:
  • Office chairs
  • End user devices
  • Telephone and headsets
4. Contributions to facilitate government-wide implementation of green procurement:
Not applicable. The CRA does not have responsibilities under Section 8 of the Policy on Green Procurement.
Green Procurement Targets
5. Has the department established green procurement targets?
Yes
6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy?
Yes
7. Summary of green procurement targets:
The CRA's SD Strategy for 2007-2010 has established the following targets related to green procurement:
Target 1.1.2: Expand the green procurement program to achieve the following results:
  • By March 31, 2008, green products account for 10% of total product spending
  • By March 31, 2009, green products account for 15% of total product spending
  • By March 31, 2010, green products account for 20% of total product spending
Under the framework outlined in the Agency's SD Strategy for 2007-2010 and annual EMP for Green Procurement, the CRA continues to explore new ways to improve efficiency, conserve resources, and implement environmentally responsible procurement practices. The activities included in the CRA's SD National Action Plan (2007-2010) that support green procurement are as follows:
Activity 1.1.2.1: Include SD clauses and environmental specifications in all new strategic sourcing contracts.
Activity 1.1.2.2: Develop a management plan to expand the scope of green procurement to include IT hardware and software.
Activity 1.1.2.3: Review and improve the efficiency of the CRA procurement process, such as the bidding process, ordering systems, e-capabilities, green procurement tracking, and any new contracting tools, when working with suppliers.
Activity 1.1.2.4: Explore opportunities to green services procured by the CRA.
Activity 1.1.2.5: Implement a Printer Consolidation Strategy that will establish appropriate user-to-printer ratios and update acquisition, renewal, and disposal policies and procedures to achieve these ratios.
Activity 1.1.2 6: Provide green procurement training to 100% of procurement officers and their managers.
Through the successful completion of the above activities, the CRA anticipates it will meet its green procurement targets, increase SD and green procurement awareness and knowledge among employees, ensure the systematic inclusion of sustainable development and environmental consideration in procurement decision-making processes, and contribute to more efficient resource use.
8. Results achieved:
In 2007-2008, CRA determined that 11.4% of goods purchased were green products.
In 2008-2009, 27.5% ($9,407,187) of products purchased through CRA's online purchasing systems (WBRO/Synergy) were green .[Footnote 1]  
The CRA augmented the proportion of the CRA fleet vehicles that is considered green (hybrids and alternative fuel vehicles) to 42.6% - an increase of 10% over 2007-2008.
The Agency continued to reduce the amount of office paper bought. By leveraging technology and communicating to employees, in 2008-2009, each CRA employee used an average of 5,385 sheets of office paper in their job. This is down from a recorded high of 7,399 sheets of office paper used per employee in 2003-2004.

[Footnote 1] The overall proportion of green product purchases from all CRA sources is not yet available for 2008-2009.
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Canada School of Public Service

Table 9: Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Reviewed training documents to ensure that contracting officers are familiarized with the Green Procurement Policy.
  • Reviewed the Acquisition Card Policy to ensure that contracting officers buy more using an Acquisition card then using a purchase order or a contract.
  • Met with clients to review and plan their yearly needs. This allowed for the consolidation of many requirements in order to reduce the number of individual contracts issued in a year for the same type of service. This will be addressed through the issuance of more Standing Offers and Contracts with option years.
  • Reinforced the purchase or rental of recycled and reused material when acquiring goods and services.

3. Results achieved:

  • A section in the new contract reference guide that was created in 2008-09 is devoted to the method of purchase described in the Policy on Green Procurement.
  • The Canada School is in process of reviewing its Acquisition Card Policy. In 2008-09, contracting officers were encouraged to use acquisition cards for low dollar value purchases, thereby reducing paper waste associated with regular contracts.
  • Contracting officers are currently involved in several competitive processes to establish multiple standing offers based on consultations with clients. This will reduce the number of contracts issued and thus reduce paper and ink waste.
  • The Canada School began leasing energy efficient multi-function machines that print, scan, fax and photocopy documents. Employees are encouraged to favour the scan function in order to reduce paper usage.
  • The Canada School began purchasing recycled paper and ink cartridges. Also, office furniture is being reused before buying new desks and cabinets.
  • Printers in the Canada School are starting to be defaulted to double-sided printing in order to reduce paper waste.
  • Energy efficient and larger computer monitors are being purchased and implemented to replace the former stock of monitors. The new monitors facilitate reading documents on-line and discourage excessive printing.

4. Contributions to facilitate government-wide implementation of green procurement:

The Canada School hosts an online course on green procurement. It is continually being updated in collaboration with the Procurement, Material Management and Real Property community to reflect future changes to the Policy on Green Procurement and green procurement practices. This course is available to all public service employees.

Green Procurement Targets

5. Has the department established green procurement targets?


In progress

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy?n


N/A

7. Summary of green procurement targets:

The Canada School is progressing toward establishing specific targets. However, it is anticipated that the above-mentioned actions will result in a reduction of paper waste.

8. Results achieved:

The Canada School is currently progressing toward implementing methods to measure the reduction of paper waste that has resulted from the above mentioned newly implemented green practices.

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Canadian Food Inspection Agency

3.2.9 Green Procurement

A) Meeting Policy Requirements

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The CFIA is committed to having 100 per cent of the material managers and procurement personnel take the online course on Green Procurement (C215) provided by the Canada School of Public Service (CSPS) by 2009-10.

The CFIA provides procurement sessions throughout the year to program managers, and in these sessions, managers are informed and encouraged to consider Green procurement in their requests.

The CFIA's Contracting Policy now requires competitive requests for proposals to include, where applicable, environmental criteria.

The CFIA is a member of the GoC Green Procurement Forum.

Results achieved:

Material managers and procurement personnel are in the process of completing their online course.

There is a greater awareness among CFIA personnel to consider Green initiatives when they are making purchasing decisions and in their day to day work.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable.

B) Green Procurement Targets

Has the department established green procurement targets?

Yes.

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Yes.

Summary of green procurement targets:

Target #1 - 100 per cent of the material managers and procurement personnel will have taken the online course on Green Procurement (C215) provided by the CSPS by March 31, 2010.

Target #2 - It is planned that the environmental criteria for inclusion in competitive requests for proposals initiated by the CFIA be developed and implemented by March 2009.

Results achieved:

In anticipation of meeting the target of all material managers and procurement personnel having attended green procurement training by March 31, 2010, the CSPS on-line green procurement course was reviewed by a senior contracting specialist and a plan was established for all training to be undertaken through the 2009-10 fiscal year. The CFIA policy in Contracting and Procurement has been updated with a Green Procurement Annex, and Green procurement criteria are included in the Agency’s Request for Proposals wherever applicable.

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Canadian Grain Commission

Table 9: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • The Canadian Grain Commission follows the procurement process established by Public Works and Government Services Canada (PWGSC).
  • The Canadian Grain Commission is committed to providing procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks through training and information sessions by 2011.
  • The Canadian Grain Commission is currently investigating disposal options for electronic waste.

Results achieved:

  • Recurring purchases are ordered from the standing offer as established by PWGSC. Investigating and incorporating opportunities for green procurement is an ongoing process at the Canadian Grain Commission.
  • The Canadian Grain Commission’s Head of Procurement is a member of the ‘Green Procurement Forum’ spearheaded by the Office of Greening Government Operations.

Contributions to facilitate government-wide implementation of green procurement:

  • Not Applicable – the Canadian Grain Commission does not have responsibilities under section 8 of the Policy on Green Procurement.

Green Procurement Targets

Has the department established green procurement targets?


In progress

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


No

Summary of green procurement targets:

  • During 2008-09, the Canadian Grain Commission investigated green procurement targets with respect to the purchase and use of fleet vehicles. Two flex fuel vehicles were purchased.
  • The Canadian Grain Commission established several green procurement targets during 2008-09. These include:
    • A service agreement is in place to service Canadian Grain Commission printers and supply cartridges. Printer cartridges used are recycled where possible.
    • Copy paper purchased is 30% recycled paper.
    • Printing is done on recycled paper when possible.
    • IT equipment is recycled through the Computers for Schools Program when possible.
    • A trade-in program is used for upgrades to certain components of Canadian Grain Commission analytical equipment when possible.
    • The majority of new electrical equipment purchased is Energy Smart.

Results achieved:

  • Enhancements were made to the Canadian Grain Commission’s financial management system to allow future reporting on green procurement.
  • During 2008-09, the Canadian Grain Commission made efforts to research and take advantage of green procurement opportunities. However, it is too early to measure results against green procurement targets.
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Canadian Heritage

Table 7: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Contract Review Team

  • Training

  • Incorporating environmental performance considerations into the commodity management process for all Departmental projects that have related SD commitments

  • Ensuring tender documents include environmental-related evaluation criteria

Results achieved:

  • Contract Review Team (CRT): when appropriate, the team ensures that environmental performance considerations are part of all procurements reviewed by the CRT.

  • The majority of Requests for Proposals (RFPs) and Requests for Quotations (RFQs) posted in 2008-2009 included evaluation criteria related to environmental considerations.

  • Training: 95% of procurement staff have completed Green Procurement training, and 100% of all new staff with related duties to procurement received information on Green Procurement practices, policies and tools.

  • The Contracting & Materiel Management Directorate works closely with the Department's organizations that are responsible for delivering the Vancouver 2010 Olympic and Paralympic Games and the Canada Pavilion at the 2010 World Expo in Shanghai, China, to encourage and support that their related procurement activities maintain the organization's commitments to sustainable development.

  • The Department's templates for Requests for Proposals (RFPs) and Requests for Quotations (RFQs) include Green Procurement clauses as well as evaluation criteria.

Contributions to facilitate government-wide implementation of green procurement:

The Department has a relatively small environmental footprint from its day-to-day operations. PCH strives to support government-wide implementation of Green Procurement by: incorporating Green Procurement considerations in its decision-making process; ensuring use of PWGSC Green/Mandatory Standing Offers; promoting the Department's internal photocopy paper distribution program; and setting departmental procurement standards for IM/IT equipment.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes

Summary of green procurement targets:

  • Reducing paper consumption per capita;

  • Upgrading the Department's infrastructure and capacity for videoconferencing;

  • Incorporating environmental performance considerations into the commodity management process;

  • Ensuring tender documents include environmental-related evaluation criteria;

  • Ensuring that procurement staff complete the online course on Green Procurement;

  • Ensuring that all new employees with procurement-related duties are trained on Green Procurement;

  • Implementing a tracking feature for green purchases and suppliers through the Department's integrated finance and materiel system (SAP); and

  • Continuing to support departmental initiatives that contribute to the reduction of greenhouse gas (GHG) emissions as well as recycling, reducing, re-using and refurbishing.

Results achieved:

  • Departmental fleet was fully upgraded to hybrid models*, thereby reducing greenhouse gas (GHG) emissions and reducing the amount of fuel purchased. (*Hybrid vehicles cannot use ethanol blended fuels.)

  • PCH has an internal delivery program for the distribution of photocopy paper that contains 30% post-consumer recycled content. In FY 2007-2008, paper consumption was calculated at 1.46 cases (7,281.88 pages) per capita; usage in FY 2008-2009 was 1.45 cases (7,233.77 pages) per capita.

  • Approximately 90% of RFPs and RFQs posted in 2008-2009 included environmental-related criteria that are now an integral part of the RFP and RFQ templates used at PCH.

  • 95% of procurement staff have completed Green Procurement training.

  • 100% of all new staff with procurement-related duties have been provided training/tools/information relating to Green Procurement.

  • A tracking feature for green purchases and suppliers was implemented in the Department's integrated finance and materiel system; results for 2008-2009 show that 3.4% of the Department's total purchases made were identified as Green Procurement. In consideration of the fact that this is currently a discretionary practice for users, we believe that the above figure represents a snapshot of Green Procurement practices at PCH. This feature will soon become mandatory, and PCH expects improved results for FY 2009-2010.

  • 24% of all call-ups (942) issued by PCH were issued using a PWGSC green Standing Offer/Supply Arrangement.
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Canadian Human Rights Commission

Table 1: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

It should be noted that the Canadian Human Rights Commission is not an asset intensive organization. Most of its material assets consist of computer and office equipment, furniture and stationery supplies. The majority of the Commission’s commodity expenditures relate to contracts for services rather than purchase of goods. However, when goods are procured, the Commission supports the protection of the environment and sustainable development by purchasing “green.” It ensures that its procurement activities take into account and observe environmental performance considerations set out in the Policy on Green Procurement.

Results achieved:

Results achieved: The Commission supports the protection of the environment and sustainable development by purchasing “green.” It ensures that its procurement activities take into account and observe environmental performance considerations set out in the Policy on Green Procurement.

Contributions to facilitate government-wide implementation of green procurement:

Non-applicable

Green Procurement Targets

Has the department established green procurement targets?


No

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Non-applicable

Summary of green procurement targets:

Non-applicable

Results achieved:

Non-applicable

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Canadian International Development Agency

Green Procurement

Greening CIDA's Internal Operations Program

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

a. On-line training on Green Procurement by Public Works and Government Services Canada provided in classrooms.

b. Monitoring and reporting on green procurement performance using SAP MM Green Procurement Report.

c. Green Procurement Policy and CIDA's requirements presented and discussed with accommodations suppliers.

d. Green team to build employee awareness and engagement.

Results achieved

a. Training delivered to all the corporate procurement and planning officers from the business sectors.

b. MM Green Procurement Report in development and operational by 2010.

c. Incorporate a more comprehensive approach in accommodation plans and fit-up standards.

d. 20 percent of employees reached through Earth Day and Environment Week.

Contributions to facilitate government-wide implementation of green procurement.

N/A

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (table 8)?

a. Most of them.

Summary of green procurement targets:

a. Fleet management to decrease greenhouse gas (GHG) emissions.

b. 25 percent of office furniture purchased will include environmental attributes.

c. Publication of a Green Meeting Protocol.

d. Increasing videoconference capacity between CIDA headquarters and foreign offices.

e. Reducing waste and supporting reuse and recycling.

f. Implement double-sided printing by default to reduce paper use.

Results achieved:

a. Vehicle fleet meets the policy requirements, reducing GHG emissions.

b. 90 percent of office furniture purchased through Public Works and Government Services Canada's Green Standing Offers. Exceeded the target of 25 percent.

c. Green Meeting Protocol has been published, reducing the negative environmental impact of meetings.

d. Videoconference is being used 50 hours per week, reducing the number of trips.

e. 80 percent of solid and hazardous waste recycled. Exceeded the target of 75 percent. In addition, a new program for recycling classified CD's and diskettes has been implemented.

f. 15 percent reduction of paper purchased since 2006.

Outcome statement:

All these achievements have a significant impact on CIDA's environmental footprint by reducing GHG emissions and waste and also energy and water consumption. They also contribute to raise employee's awareness and improve behaviour in environmental decisions making.

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Citizenship and Immigration Canada

Table 9: Green Procurement

Meeting Policy Requirements

Has the Department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  1. Citizenship and Immigration Canada (CIC) is in the process of developing a standard procurement checklist which will include information on how to establish criteria for green procurements. This checklist will be inserted in all contracting files.
  2. CIC provides green procurement information and tools on its internal departmental website to all administrative personnel.
  3. Guidance, direction, policy and training are provided to all CIC administrative personnel.
  4. CIC is implementing reporting requirements through the Integrated Financial and Material System (SAP) purchasing module.

Results achieved:

In progress—CIC started research and development on a standard procurement checklist at the end of May 2008. A checklist has been created but is still at the testing stage. The final version is expected to be completed by March 2010.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


No

(Note: With the coming into force of a new Federal Sustainable Development Act in June 2008 that requires the development of a Federal Sustainable Development Strategy and departmental strategies to support it, the Department has shifted focus from its previous Sustainable Development Strategy IV towards supporting the development of the FSDS.)

Summary of green procurement targets:

CIC is working to protect the environment and promote sustainable development through various initiatives including reduction of fleet size and use of alternative fuels to reduce greenhouse gas emissions, reduction of waste through recycling, and inclusion of environmental factors in procurement decisions.

Procurement targets:

  1. 100 percent of CIC administrative assistants will be applying the new green procurement guidelines by March 2010
  2. CIC administrative assistants will receive information on green procurement through the CIC administrative assistants conferences
  3. 100 percent participation in Sustainable Development/Green Procurement Working Groups or meetings where CIC is represented
  4. A five (5) percent increase over two years in the total amount of green products and services purchased by CIC by March 2010

Results achieved:

Increased awareness of green procurement procedures and targets among all CIC SAP users such as Procurement and Contracting Officers and administrative personnel.

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Commission for Public Complaints Against the RCMP

Table 9: Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The CPC provides green procurement training to all employees directly involved in procurement activities. Office supplies are green procured to the greatest extent possible. As well, all disposal practices consider green and the Commission recycles or reuses whenever it is practical to do so.

3. Results achieved:

The CPC has no capital projects or control over its physical facilities. CPCs paper shredding provider reports that CPCs share of wood saved through recycling was 39 trees.

4. Contributions to facilitate government-wide implementation of green procurement:

 

Green Procurement Targets

5. Has the department established green procurement targets?

     

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

  No  

7. Summary of green procurement targets:

 

8. Results achieved:

 

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Correctional Service Canada

Table 9: Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?


  In progress.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

CSC’s Environmental section in collaboration with NHQ the Contract and Procurement directorate has initiated work to incorporate environmental performance considerations in procurement decision-making processes.  A trial run on green procurement practices was conducted in the Quebec region.  This regional initiative focussed in particular in the area of phosphate-free cleaning products and recycled paper and several institutions have already started to use green products.  The results of this process will assist in the development of the final draft of an internal policy on green procurement.

3. Results achieved:

The development of a draft internal policy on green procurement was initiated during the last quarter of 2008/2009.  The final draft of this policy is expected to be completed during this fiscal year. 

Related training for procurement officers was continued throughout 2008/2009.

4. Contributions to facilitate government-wide implementation of green procurement:

CSC has been attending to all of Public Works and Government Service Canada (PWGSC) Office of Greening Government Operations (OGGO) meetings in 2008/09 in order to facilitate and be in line with the implementation of forthcoming government-wide initiatives on green procurement.  CSC senior management were debriefed regarding the information obtained from the OGGO meetings.  CSC has been consulting PWGSC/OGGO training and government-wide procurement instruments in order to address its green procurement targets.

Green Procurement Targets

5. Has the department established green procurement targets?


Yes  

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes  

7. Summary of green procurement targets:

CSC’s SDS 2007-2010 committed to the following targets on green procurement:
Target 6.1.2 – By March 2010, develop and publish an internal policy on green procurement.
Target 6.1.3 – By March 2010, 50% of purchasing officers will receive training on green procurement.

Although there is no specific green procurement products that were identified in its SDS, the following products/items have been identified has priority products based on departmental buying patterns:

  • Phosphate-free detergents and cleaners;
  • Two sided printers/photocopiers;
  • Compact fluorescents and energy efficient electronic light ballasts;
  • Ethanol 85 (E85) and hybrid cars for vehicle fleet;
  • Air-cooled A/C systems instead of water-cooled systems; and
  • Low-Lead ammunition (9 mm) for training purposes at CSC’s outside firing ranges.

8. Results achieved:

In progress.  As committed in CSC SDS 2007-2010, by March 2010, CSC expects to have meet/surpassed its green procurement targets.

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Department of Finance Canada

Table 5: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Department has an integrated Environmental Management System for the review of all Corporate Services Branch processes used in the delivery of products and services with environmental aspects, which contributes to compliance, due diligence, and reduced environmental risk.
The Department has trained 100 per cent of its Materiel and Procurement Management staff through Campusdirect’s Government-wide Green Procurement.  
The Department has provided in-house training to 46 per cent of the acquisition card holders. 

The Department has integrated the ability to track green procurement in the Integrated Financial Management System.

Results achieved:

Same as above

Contributions to facilitate government-wide implementation of green procurement:

The integration of the Environmental Management System and its contribution to life-cycle management ensures that green procurement is integrated in all aspects of Corporate Services delivery.

 

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes

Summary of green procurement targets:

(1)        Introduce green procurement training for 100 per cent of materiel managers and procurement staff and 47 per cent of acquisition card holders
Benefits—Awareness, application, and tracking of the policy implementation
(2)        Increase purchase of green office furniture by 50 per cent
Benefits—Increased purchases of furniture with improved air quality benefits, improved quality, and decreased long-term costs for 100 per cent of furniture purchases above $20,000
(3)        Configure the Integrated Financial Management System to facilitate green procurement tracking and reporting
Benefits—Department-wide ability to track green procurement purchases of products and services
(4)        Introduce multi-function document manager pilot program
Benefits—Improved paperuse, air quality benefits, efficiency, energy use, and cost savings
(5)        Update recycling program to increase waste diversion from landfill to 81 per cent (from baseline 51 per cent in 2006)
Benefits—Improved waste diversion rate in the Department
(6)        Develop and implement composting program
Benefits—Improved waste diversion rate in the facilities occupied by the Department
(7)        Reduce greenhouse gas (GHG) emissions per vehicle-kilometre by 15 per cent
Benefits—Improved fuel efficiency
(8)        Where available, 90 per cent of gasoline purchases to be ethanol-blended
Benefits—Reduced dependence on fossil-based fuels
(9)        Introduce green and defensive driver training for fleet drivers
Benefits—Improved fuel efficiency
(10)      Decrease GHG emissions by 5 per cent in L’Esplanade Laurier
Benefits—Improved utility bills
(11)      Develop a shared Environmental Management System
Benefits—Compliance, due diligence, and reduced environmental risk
(12)      Increase Green Citizenship Network membership by more than 1600 per cent and improve opportunities for employee participation

Benefits—Decreased resource consumption through awareness and program delivery

Results achieved:

Final results will be qualified and quantified at the end of SDS 2007–09

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Department of Foreign Affairs and International Trade

Table 7: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes.

In addition to using available mandatory standing offers, DFAIT is incorporating green procurement requirements into requests for contract and clauses on green procurement into the general conditions of its contracts.

DFAIT also launched Shop@DFAIT, a new intranet site for online purchasing of information technology hardware and software for Headquarters and missions, as well as a new and improved way of ordering office supplies for Headquarters. Products that are more environmental friendly are identified.

Based on the 2006 guidance document Coordinating the Fourth Round of Departmental Sustainable Development Strategies, DFAIT has incorporated green procurement commitments into its departmental Sustainable Development Strategy (SDS), Agenda 2009. Progress on those targets is monitored through DFAIT's Environmental Management System.

In addition to the training target in Agenda 2009, green procurement training was added to the learning road maps for mission consular officers and procurement personnel, who are encouraged to include this training in their performance management plans.

To maximize the use of resources, DFAIT implemented a program to reuse perfectly functional office supplies that are often left behind when offices are vacated. It is strongly suggested that employees select from these items, which are available at the front of our Central Stores. Surplus furniture resulting from offices that are vacated or retrofitted is inventoried, stored and reissued at no cost to our clients.

To further protect the environment, DFAIT also integrated a recovery program for used batteries into its operations. Employees can ensure proper disposal of used batteries simply by dropping them off in our Central Stores location.

Results achieved:

DFAIT has contributed to the protection of the environment and supports sustainable development by incorporating environmental performance considerations into its procurement decision-making processes.

DFAIT has demonstrated leadership and influenced the use of environmentally preferable goods, thus reducing negative impacts on the environment and conserving natural resources.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Green Procurement Targets

Has the department established green procurement targets?


Yes

Green procurement targets were established as part of DFAIT's Sustainable Development Strategy, Agenda 2009, and are identified below

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Yes. However, the description below provides further details with regard to the targets as reported in the 2007 progress report on Agenda 2009.

Adjustments to target 1A will be made through the Sustainable Development Strategy Annual Report, since DFAIT is tracking procurement through Shop@DFAIT.

Summary of green procurement targets:

  1. Identify three green procurement targets. These are:

    1. Develop a tracking system within the Integrated Management System (IMS) that will help track and report on green purchases made by the Department. The successful implementation of this initiative will allow DFAIT to track the green purchases made through this system on an annual basis.

    2. Ensure that environmental considerations are included in 100% of contracts and standing offers. The successful completion of this target will further ensure that environmental criteria are taken into consideration when the department contracts for goods and services.

    3. Reduce by 25% the total number of cordless mice purchased by March 31st, 2012, using 2008-09 as a baseline. The successful completion of this target will reduce the number of cordless mice used at the department, which will in turn reduce the number of batteries purchased, used and discarded.

  2. Ensure that 100% of materiel managers and procurement personnel receive green procurement training. The anticipated results associated with this target are that all materiel managers and procurement personnel will obtain a greater knowledge of green procurement, environmental impact will be reduced due to an increase in the purchase of greener products, and financial savings will be passed on to taxpayers.

Results achieved:

1A. To ensure the successful implementation of a tracking system at DFAIT, the Procurement, Materiel Management and Logistics Division developed and implemented the online ordering system Shop@DFAIT, which identifies green products with a green dot.

1B. A "green contracts" initiative is being implemented, which includes the development of environmental criteria that could be included in all contracts and standing offers.

1C. Data are currently being captured in order to set the 2008-09 baseline from which the implementation of this target will be measured.

2. To ensure that all materiel managers and procurement personnel attend green procurement training, the Procurement, Materiel Management and Logistics Division requires all materiel managers and procurement personnel to include green procurement training in their performance management plans. The required course is now available online.

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Department of Justice Canada

Table 6: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Training was provided to the administrative and contracting community and they have been made aware of the Green Procurement Policy;
  • The use of PWGSC SOA’s which have a portion of Green Procurement built in;
  • Applying Green Procurement Principles and Practices to DOJ Procurement Tools.

Results achieved:

Presently it is very difficult to gather data from IFMS as this information is not available. Training has been provided to the administrative and contracting community and Green Procurement Principles have been incorporated in DOJ’s Contracting Documents.

Contributions to facilitate government-wide implementation of green procurement:

The contributions are training and incorporating Green Procurement Principles in our Contracting Documents.

Green Procurement Targets

Has the department established green procurement targets?

Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 5)?

Yes

Summary of green procurement targets:

  • All staff have received some training on the application of the Green Procurement Policy.
  • Promote usage of established standing offers for goods and furniture (established by PWGSC or internal to the department) that support the Green Procurement Policy
  • Encourage client groups to consider targeting greener products.

Results achieved:

It is very difficult in providing qualitative achievements as our Financial System (IFMS) can not support such requirements. The Department is more aware of Green Procurement through training that was given to the administrative and contracting community.

 

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Environment Canada

Table 9: Green Procurement

Meeting Policy Requirements

1. Has the Department incorporated environmental performance considerations into its procurement decision-making processes?


    In progress

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes

  • development of Green Procurement Strategy; and
  • integration of sustainable development into Integrated Investment Planning process.

3. Results achieved

An update on the draft Green Procurement Strategy and Policy is under way to try to better align them with the priorities of the federal greening government operations agenda and federal sustainable development strategy targets.

An analysis of departmental spending is under way, which will help identify potential products and targets.

Green procurement training is encouraged for all procurement and contracting employees. The mechanism for tracking the participation rate of employees continues to be explored.

4. Contributions to facilitate government-wide implementation of green procurement

As a supporting partner department for the Green Procurement Policy, Environment Canada continues to fulfill its role as outlined in the Memorandum of Understanding, along with Treasury Board of Canada Secretariat, Public Works and Government Services Canada and Natural Resources Canada.

Green Procurement Targets

5. Has the Department established green procurement targets?


In progress

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


In progress

7. Summary of green procurement targets

N/A

8. Results achieved

N/A

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Fisheries and Oceans Canada

Green Procurement

Meeting Policy Requirements

Has the Department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Department has introduced Life Cycle Assets Management (LCAM) into the acquisition of Desktop and portable computers so that environmental considerations are specified at the planning and procurement stages as well as timely cycle disposal through the Computer for Schools program.

The Department has listed on the Materiel Management web site, green procurement documentation from OGDs, PWGSC, EC and our own policy as well as links to PWGSC mandatory Green Procurement Standing Offers available. The DFO Green Procurement policy is presently being updated to reflect current initiatives within the Government Sustainable Development Strategy (e.g .GreenHouse Gas reduction for transportation emission).

Discussions are being held with DFO Environmental Response Program (ERP) personnel to create data fields that will allow reporting on green procurement activities.

Results achieved:

While results have been achieved, monitoring cannot begin to measure actual results until the Department's financial system is updated (fields established in the Purchasing Module and Government Acquisition Card Register); target date is January 2010.

Contributions to facilitate government-wide implementation of green procurement:

Thus far, DFO has involved regional and HQ stakeholders in the development of a Green Procurement policy which we aim to have published internally by December 2009. The next step is to educate the procurement community via Canada School of Public Service e-Learning and extend that offer to Acquisition Card Holders within 2009-10.

Green Procurement Targets

Has the Department established green procurement targets?


In progress

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?


Yes

Summary of green procurement targets:

Where feasible, DFO is supporting and promoting the purchase of hybrid vehicles. DFO, in cooperation with PWGSC's Office of Greening Government Operations, has committed to manage electrical and electronic waste more efficiently.

Results achieved:

Currently, 12,000 computers have been placed under a total LCAM regime which has begun to see almost a quarter of these units purchased under the "green" specifications.

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Health Canada

Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Health Canada (HC) supports the objectives of the Policy on Green Procurement, including incorporating environmental performance considerations and value for money into the procurement decision-making process. HC promotes training of materiel managers, procurement personnel and cost centre managers (the contracting signing authority) on green procurement by encouraging them to take the Canada School of Public Service on-line course, by broadcasting general awareness messages and by participating in Environment Week in the National Capital Region.

The Department's procurement planning process is a component of the Health Canada Integrated Planning approach, which allows us to achieve economies of scale through consolidation of acquisitions, increase flexibility and avoid delays through greater use of Standing Offer Agreements, and be better able to manage risk due to improved lead times for higher dollar value and/or highly complex requirements. The increased operational efficiency of the planning process supports the objectives of sustainable development. The process also provides the opportunity to incorporate environmental performance considerations as appropriate in consolidated acquisitions.

The Health Canada Assets Management Policy requires the application of sustainable development principles in the acquisition, maintenance and disposal of assets. The Health Canada Fleet Management Guide also directs managers to consider environmental issues when evaluating and planning transportation options.

Health Canada has developed an Annual Fleet Report that reports on alternative fuels, alternative fuel vehicles, greenhouse gas and criteria air contaminant emissions and various other matrices that are analysed from an environmental perspective. This report is used to make decisions regarding fleet management and to track progress against sustainable development strategy targets.

The Department has implemented the practice of capturing green procurement information at the source using a new field in our existing enterprise system, SAP. The SAP green procurement field serves a dual purpose of

  1. allowing the Department to report on the environmental friendliness of purchases so that decision-making can be influenced.
  2. serving as a regular reminder to the individuals entering SAP information that there is a Policy on Green Procurement that should be applied to their purchasing decisions.

3. Results achieved:

The results of our training and SAP initiatives can be found in the green procurement targets section.

Health Canada's Deputy Minister has presented an Award for Excellence in June 2009 to the integrated planning team for developing an integrated plan that serves as a model for other departments. The integrated plan positions the Department well to meet its program and strategic objectives, including those outlined in the Policy on Green Procurement.

The purchase of alternative fuels and alternative fuel vehicles has increased by 172% and 23% respectively and the overall average fuel efficiency of our vehicles has improved, compared to fiscal year 2006-2007.

4. Contributions to facilitate government-wide implementation of green procurement:

Although Health Canada is not identified in section 8 of the policy, the Department is an active participant in federal procurement reform initiatives, such as the establishment of mandatory standing offers led by Public Works and Government Services Canada (PWGSC), which incorporate environmental performance and lifecycle analysis. Health Canada participates in the Interdepartmental Green Stewardship Community of Practice. The Department also has incorporated green procurement tracking procedures in our existing enterprise system through participation in horizontal SAP initiatives with other SAP departments.

Green Procurement Targets

5. Has the department established green procurement targets?

Yes

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Yes

7. Summary of green procurement targets:

  1. By March 2010, all materiel managers and procurement personnel will have received training on green procurement offered by PWGSC, Canada School of Public Service, or any other federal government department.

    This target was set as a function of the Policy on Green Procurement requirement to ensure that officials in key management, procurement services delivery and oversight positions, have the necessary training to support the objectives of the policy. Associated benefits relating to knowledgeable functional experts includes raising awareness and providing advice regarding sound procurement planning and green procurement opportunities with cost centre managers. The scope of this target is limited to personnel in the Materiel and Assets Management Directorate, the centre of procurement expertise in the Department. The Department also promotes training of cost centre managers on green procurement in addition to this target.

  2. By March 2010, incorporate tracking tools into the existing systems (e.g. SAP etc.) to monitor green purchases.

    This target was set as a function of the Policy on Green Procurement requirement to monitor and report on green procurement performance. The associated benefit is the ability to benchmark and report progress on green procurement as well as to increase awareness of green procurement in the Department. The scope of this target includes all purchases entered in our enterprise system, SAP.

8. Results achieved:

As of March 2009, 29% of personnel in the Materiel and Assets Management Directorate have confirmed completion of green procurement training. In May 2009, Health Canada provided green procurement training at the annual Materiel and Assets Management Directorate workshop and has achieved a training level of 100%. The Department has met the green procurement training commitment set out in the Health Canada Sustainable Development Strategy 2007-2010.

A green procurement field was implemented in SAP to monitor green purchases in February 2009. This tracking tool allows the Department to report on environmental friendliness for all purchases entered in SAP, which includes everything except acquisition card purchases. In 2007-2008, Health Canada acquired $135 million in services and $55 million in goods. Since implementation, the environmental friendliness of 60% of line items and spending has being identified as unknown. An environmentally friendly attribute has been identified for 7% of line items and 3% of spending. The Department will continue communications to increase awareness of green procurement and the need to enter green procurement information for every transaction. Including green procurement in the enterprise system process itself provides a constant reminder to employees that green procurement is one of our strategic objectives. The Department has met the green procurement tracking tool commitment set out in the Health Canada Sustainable Development Strategy 2007-2010.

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Human Resources and Skills Development Canada

Table 7: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

the Departmental procurement processes are based on achieving value-for-money while leveraging procurement to achieve broader social, economic and environmental outcomes. This includes meeting the various federal social, economic and environmental policies, such as PWGSC's Policy on Green Procurement. Departmental purchasing patterns for key commodities essential to operations are assessed using key standards to support sustainable development.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Electronic-based Green Procurement processes through HRSDC’s Purchasing Portal and promotion of appropriate use of the Acquisition Card are important parts of the department's green operations commitments. This work is reducing the environmental footprint of paper-based transactions particularly for thousands of low dollar value transactions, HRSDC has increased its use of acquisition cards by some 22,000 transactions. To promote the increased use of the Acquisition Card where appropriate, the departmental purchasing system uses a “pop-up” screen to remind employees to consider using the Acquisition Card where appropriate for all transactions with a dollar value < $5k. Thus, eliminating the paper based transaction generated through the system and improving the efficiency and costs associated with the low dollar value procurements.

The Department is also raising the awareness and understanding of green procurement through training and communications. Functional specialists receive training through courses offered by the Canada School of Public Service, and administrative assistants and managers receive information through departmental awareness sessions. A green procurement information/job aid is being added to the departmental Purchasing Portal and departmental employees receive information through the HRSDC and Service Canada Intranet sites.

And as well, departmental purchasing is subject to the use of mandatory standing offers established by PWGSC, work continues with PWGSC commodity councils to identify opportunities where expansion in the type and number of "green" items available can be leveraged. As these become available, appropriate communications strategies and tools, including the Purchasing Portal, actively promotes their use.

Results achieved:

Over the past 3 years, HRSDC has increased the number of Acquisition Card transactions by approximately 22,000 which represents a total dollar value of approximately $14m. Thus, demonstrating HRSDC’s achievements in reducing the number of paper based transactions in support of Green Procurement initiatives.

In fiscal year 2008/2009, HRSDC conducted 25 awareness sessions in the department. Including promoting Sustainable Development/Green Procurement and green tools like the Acquisition Card.

Contributions to facilitate government-wide implementation of green procurement:

HRSDC is a member of the Green Procurement Form coordinated by the Office of Greening Government Operations within Public Works and Government Services Canada (PWGSC). In this way, HRSDC remains current on government wide initiatives.

Green Procurement Targets

Has the department established green procurement targets?


In progress

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 6)?


Yes

Summary of green procurement targets:

The department is seeking 100% target of paper purchasing for major operations. It will establish further targets for other key areas on an ongoing basis based on major asset plans.

Awareness sessions will continue in fiscal year 2009/2010 to support the departmental wide distribution of Green Procurement information.

The department will continue to promote the Acquisition Card as a green tool and Purchasing Portal eliminating paper-based.

The department will target full alignment with all available green standing offers from PWGSC.

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Immigration and Refugee Board of Canada

Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The IRB is a small agency with very little procurement activity. Approximately 85% of the IRB's procurement is for goods and services already covered by mandatory standing offer categories. PWGSC has established procurement tools for all departments and agencies for these mandatory commodities and the decision-making is done at PWGSC. In the limited number of procurements where decision-making was done at the IRB, management made conscious efforts to consider green products in its procurement strategy.

Results achieved:

Effective April 1, 2009, all network printers were set to duplex mode. In April 2009, the IRB disposed of broken chairs, broken filing cabinets and shelves through a metal recycling company. A total of 2,467 kilograms of metal were recycled.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable to the IRB, as per Section 8 of the Policy.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Not applicable to the IRB, as per Section 8 of the Policy.

Summary of green procurement targets:

Targets are:

  • Purchase 100% recycled paper for all printers and photocopiers
  • 50% of office supply purchases will be environmentally preferred products
  • 80% of furniture purchases will be green: this includes rotary and guest chairs, partitions, tables, etc.

Results achieved:

As of January 2009, all the paper purchased at the IRB is 100% recycled. We are also promoting green procurement to managers for office supplies and office furniture.

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Indian and Northern Affairs Canada and Canadian Polar Commission

Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Based on findings from an in-house policy review of Green Procurement completed in December of 2008, INAC is integrating Policy on Green Procurement requirements into departmental procurement policies and procedures. This work is proceeding with support from the INAC Procurement and Contracting Review Committee (PCRC) and its associated working groups, and constitutes a necessary precursor to the development and application of related training tools and managerial performance commitments. The PCRC is composed of regional Responsibility Centre Managers (RCMs), procurement experts and environmental management specialists collectively mandated to implement a renewed procurement and contracting function within the department.

The department is developing green procurement targets which encompass the inclusion of environmental performance clauses in service contracts and the application of minimum environmental performance standards for procurement from commodity groups and classes such as passenger vehicles and information technology (IT) hardware.

INAC is in the process of developing procurement plans to support operations and contribute to the department’s first Investment Plan for Assets and Acquired Services which is planned for development by the end of the 2009–10 fiscal year. Procurement planning will increase departmental oversight over procurement activities and enable the identification of opportunities to practice green procurement.

Results achieved:

Contrary to antecedent plans, a departmental policy on Green Procurement was not developed during 2008–09. Analysis of The Policy on Green Procurement in collaboration with INAC’s PCRC found that the most effective approach to implementing Green Procurement was to integrate related requirements into departmental procurement policy instruments. Progress on implementing green procurement was inhibited by the departure of the department’s lead on the file in late 2008, as well as substantial re-organization of departmental asset management and procurement services over the past year.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Green Procurement Targets

Has the department established green procurement targets?


In progress

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

N/A

Summary of green procurement targets:

N/A

Results achieved:

N/A

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Industry Canada

Table 7: Green Procurement

Meeting Policy Requirements

  1. Has the Department incorporated environmental performance considerations in its procurement decision-making processes?

    Yes

    In general terms, goods purchased centrally in Industry Canada’s Self-Service Stores Operation use the mandatory Standing Offers for office supplies, where many of the products purchased have green/environmental attributes. Continuous effort is being made to purchase green products or utilize recycled programs in the Self-Service Stores.

    The Computer Media Group is a supplier that Industry Canada (within the NCR) uses on a regular basis. Industry Canada ships the supplier an average of 3,500 toner cartridges per year. Each cartridge is sent back to the appropriate manufacturer to be cleaned and refilled as recycled toner or recycled for its usable parts or, at the very least, melted down for recycled plastic.

    For the purchase of executive vehicles, Contracts and Materials Management (CMM) influences the decision making and encourages executive vehicle purchases to be alternate-fuelled vehicles. For example, Industry Canada has 5 executive vehicles: 4 are hybrid and 1 is E85 (ethanol fuelled).

    At Industry Canada, procurement activity is decentralized, presenting challenges in managing the kinds of products that are being purchased. However, in order to have procurement delegation, one must follow a 2-day mandatory contracting course. The course includes the Green Procurement Policy.
  2. Summary of initiatives to incorporate environmental-performance considerations in procurement decision-making processes:

    Nil
  3. Results achieved:

    Nil
  4. Contributions to facilitate government-wide implementation of green procurement:

    On April 23, 2009, Public Works and Government Services Canada coordinated the first Green Procurement Forum meeting in cooperation with colleagues from Environment Canada and Natural Resources Canada.

    Industry Canada is now a member of the Green Procurement Forum, sent representatives to the first meeting and will continue to do so. Participants at the meeting provided valuable feedback.

    Through group discussion and information sharing, Industry Canada obtained valuable information concerning the implementation of green reporting and how other departments implemented this initiative.

Green Procurement Targets

     5. Has the Department established green procurement targets?

         No. To date, Industry Canada does not have a method in place for tracking and
         reportingon green procurement activity.

     6. Are these green procurement targets the same as those identified in your
         SustainableDevelopment Strategy (Table 6)?

         No. For green procurement, there are no departmental targets in place.

     7. Summary of green procurement targets:
         Nil

     8. Results achieved:
         N/A

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Infrastructure Canada

Table 9: Green Procurement

Meeting Policy Requirements

1.  Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes. Environmental performance consideration has been incorporated in the department’s procurement decision-making processes.

2.  Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Infrastructure Canada recently repatriated certain key contracting and procurement functions from its shared services providers, giving the department more control of its procurement practices and facilitating implementation of the Policy on Green Procurement. During the reporting period of 2008-2009, Infrastructure Canada worked with Public Works and Government Services Canada’s Client Engagement Sector to analyze its spending patterns, and to identify opportunities for improved procurement practices. In 2009-2010, Infrastructure Canada’s Contracting and Procurement Unit is exploring options for updating its contracting systems to identify and track all green procurement.  This will allow the department to set targets based on spending from past years. In the meantime, the department continues to consider green procurement objectives when purchasing the following commodities:

Computers, printers and photocopiers:

  • Purchasing or leasing energy-efficient equipment from companies with environmental programs that have recycled content and a recycling program;
  • Using multi-function machines to reduce energy consumption;
  • Using recycled toner cartridges;
  • Developing a standard policy on personal, versus shared printers; and
  • Ensuring default settings on the printers and photocopiers are to print double-sided, and print in black ink only.

Furniture:

  • Using products that meet or exceed environmental norms established by Public Works and Government Services Canada; and
  • Re-using and recycling old furniture.

 Office Supplies:

  • Using paper that is 30% recycled or higher;
  • Ensuring business cards are printed on recycled paper and bear the Eco Logo symbol; and
  • Ensuring nameplates are printed on 100% recycled paper and placed in re-usable plastic holders.

Travel and Meetings:

  • Using government travel services and encouraging travelers to use sustainable methods of transportation and to select Green hotels;
  • Promoting Green meetings within the department;
  • Participating in the EcoPass Public-Transit Program;
  • Encouraging staff to use other modes of transportation such as cycling and walking, by making showers available at the 90 Sparks Street, Ottawa office location.

Recycling:

  • Implementing material recycling in all locations;
  • Implementing a program in place at 90 Sparks where the employees can drop off used batteries; and
  • All defective and end-of-life telecommunications devices and accessories are sent to the vendors for recycling, where about 20% are re-used as telecommunication devices. 

Contracting:

  • Using green clauses for service contracts.

3.  Results achieved:

Infrastructure Canada’s contracting and procurement team has received analysis reports on amounts spent, and has met with Public Works and Government Services Canada’s Client Engagement Team to investigate areas of procurement that could be “greener”. The IM/IT division at Infrastructure Canada has developed a standard criteria for the use of personal printers versus shared printers. Templates for letterhead were created electronically, to allow letterhead logo to be used with standard recycled paper stock.  

4.  Contributions to facilitate government-wide implementation of green procurement:

Infrastructure Canada’s Contracting Manager is a member of the Green Procurement Forum, and participated in the “From Strategy to Practice – Focusing Our Efforts” forum on April 23, 2009, where departments shared challenges and focused on new procurement strategies that will continue to incorporate green procurement requirements into our business processes and tools.

Infrastructure Canada continues to use Standing Offers and other procurement tools that have green procurement imbedded in them.

Green Procurement Targets

5.  Has the department established green procurement targets?

In progress. To identify specific targets, Infrastructure Canada is in the process of implementing a contract management system that allows tracking and reporting on green procurement.

6.  Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Not applicable.

7.  Summary of green procurement targets:

Not applicable.

8.  Results achieved:

Not applicable.

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Library and Archives Canada

Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The institution is progressing towards the incorporation of green procurement considerations in its overall procurement decision-making processes as required by the Policy on Green Procurement.

Currently, our training sessions for managers/administration include a green procurement component and our intranet provides green procurement best practices, checklists and links to relevant websites.

In the fall of 2008, one new green procurement initiative was developed with the introduction of mandatory duplex printing.

3. Results achieved:

Rigorous environmental considerations were part of the development of specifications for the construction of a new facility (energy and water savings initiatives including a green roof component).

Current practices within LAC confirm sound reuse and recycling of material (furniture, computers, equipment).

A direct cost savings of approximately $7,000 was achieved within the first five months of implementing the mandatory duplex printing initiative within LAC.

4. Contributions to facilitate government-wide implementation of green procurement:


Not applicable

Green Procurement Targets

5. Has the department established green procurement targets?


In progress

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Not applicable

7. Summary of green procurement targets:


Not applicable

8. Results achieved::


Not applicable

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National Defence

Green Procurement


Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

  • In progress.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • (SC 3.1) Chaired by Public Works and Government Services Canada/ Office of Greening Government Operations (PWGSC/OGGO), DND participates in the Commodity Management Working Group which is comprised of various federal departments. During the evaluation of Goods and Services Special Operation Agencies (SOAs), materiel is also reviewed for having environmentally friendly attributes.
  • (SC 3.2) Personnel (CF and civilian) performing Materiel Acquisition and Support (MA & S) functions have been identified to complete the Canada School of Public Service (CSPS) Campus Direct on-line Green Procurement Course C215E/F. To complement this, Green Procurement modules have been created and are being incorporated into key on-line and existing MA & S procurement course content.
  • DND is an active member of the PWGSC/OGGO's office responsible for the development and implementation of green procurement policy, procedures, tools and contracts in coordination with the Treasury Board Secretariat.

3. Results achieved:

  • (SC 3.1) DND participated to 37 federal interdepartmental commodity group management teams where opportunities for procurement of green commodities are identified.
  • (SC 3.2) Department network firewalls precluding personnel from accessing the CSPS Green Procurement Course C215E/F have been resolved. The software solution was trialed to selected Assistant Deputy Minister - Materiel personnel in the National Capital Region in October 2008. Full implementation of the enabling software across DND is scheduled to be completed in July 2009. 445 DND personnel have so far completed the CSPS courses.

4. Contributions to facilitate government-wide implementation of green procurement:

  • (SC 3.1) DND is an active participant in the Commodity Working Group. Due to the volume of materiel/services utilized, this promotes reviews of materiel/services common to and used by other federal departments.


Green Procurement Targets

5. Has the department established green procurement targets?

  • Yes.

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 5)?

  • Yes for DND Sustainable Development Strategy SC 3.1 & 3.2.

7. Summary of green procurement targets:

  • (SC 3.1) Commodity Management Reviews (coordinated by PWGSC/OGGO): Number of federal interdepartmental commodity group management teams in which Defence participates as a percentage of relevant commodity groups.
  • (SC 3.2) Issues regarding the firewall and software used which precluded DND personnel from accessing the CSPS on-line training have been resolved. Personnel identified to complete Green Procurement on-line CSPS training should all have completed their green training by 31 March 2010.

8. Results achieved:

  • (SC 3.1) DND participation to relevant commodity groups: 37/37 - 100%.
  • (SC 3.2) DND required personnel (21,203) will have completed the CSPS Green Procurement Course by 31 March 2010. As of 31 March 2009, 445 DND personnel had taken the course.

Source: Assistant Deputy Minister (Infrastructure and Environment) Group
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National Parole Board

Table 9: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

However, because of the small size of the Board and the limited amount of procurement, these considerations are largely irrelevant.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As part of the fleet vehicle procurement process, the Board abides by the Alternative Fuels Act and reports yearly.

Results achieved:

Vehicles adhere to Alternative Fuels Act.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable

Green Procurement Targets

Has the department established green procurement targets?


No

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Not applicable

Summary of green procurement targets:

Not applicable

Results achieved:

Not applicable

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National Research Council Canada

Table 9: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green Procurement and environmental performance considerations are evolving and being implemented at NRC. Green procurement has been discussed and reviewed with procurement officers. Green procurement reporting has been developed and implemented in NRC's SAP business system. Procurement officers have access to and use PWGSC-established Green Standing Offers for various commodities.

In addition, in 2008/09 NRC made major capital environmental investments in its facilites, has conducted environmental reviews of facilities and lands, completed storage tank replacements, implemented environmental action in its reprographic operations, addressed cleaning contract products, and fluorescent tube recycling.

Results achieved:

  1. NRC has made major capitalization investment in our facilities across Canada, including $2.6 million on building envelope improvement, and $0.6 million on upgrading control systems and $0.7 million on upgrading building chiller systems. These have improved energy efficiency in our facilities, thereby reducing green house gas and ozone depleting substances and emissions;
  2. NRC is conducting environmental operational reviews and site assessments at all major facilities and land uses to ensure compliance with envirnmental regulations and to identify potential environmental liabilities;
  3. NRC completed the final phase of replacing underground storage tank systems. NRC has completed a compliance audit of all federal regulated tank systems to ensure compliance with the new regulations;
  4. NRC's reprographic operations has initiated use of vegetable based inks, used paper with post and pre consumer waste where possible, initiated a recycling program for metal plates, initiated a chemical recycling unit on the plate processor, and has installed a silver recovery and pH neutralizer system on the plate processor;
  5. NRC has initiated cleaning contracts that require environmentally friendly products;
  6. NRC has streamlined the Fluorescent Tube Recycling Program in the NCR;
  7. Converted printed engineering drawings for the government tendering process to electronic format;
  8. Vehicle replacements and purchases were made earlier in the fiscal year to ensure vehicle availablity that meets the intended use, has acceptable service costs and fuel efficiency.

Contributions to facilitate government-wide implementation of green procurement:

NRC's procurement management has participated in meetings at PWGSC's Client Advisory Board and with the OGGO to stay abreast of developments in green procurement and to develop improved green procurement plans and reporting. At a recent national materiel management (MM) meeting of procurement and MM staff, a green procurement session was facilitated with the aim of developing a comprehensive program including training, reporting and enhanced environmental considerations in the 4 phases of life cycle management of materials.

Green Procurement Targets

Has the department established green procurement targets?

In progress

For 2008/09, NRC reported that this was "In progress". Specific targets were not established but various initiatives had been planned, some of which were identified in the Results Achieved section above.

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Not applicable

Summary of green procurement targets:

Not applicable, as NRC reported these as being "In progress"

Results achieved:

Not applicable

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Natural Resources Canada

Table 7: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Have support of the policy reflected in performance agreements for the second year running.
  • Plan to implement training and awareness activities, and a departmental protocol for green procurement so that all employees within the organization are aware of considerations, responsibilities and procedures and are applying these to departmental procurement.

Results achieved:

Performance management agreements have continued to include the contribution of, and support for green procurement policy objectives.

Green procurement training (for material managers and procurement personnel) chosen: Campusdirect course on Green Procurement (course already developed by and available from Canada School of Public Service)

Contributions to facilitate government-wide implementation of green procurement:

In its role as identified in the Policy on Green Procurement, NRCan contributed expertise to Public Works and Government Services Canada for a number of purposes to facilitate government-wide implementation, including but not limited to the:

  • Development of the "Guideline – Integrating Environmental Considerations Into Departmental Procurement Management Frameworks"
  • Further refinement of the Performance Measurement Framework
  • Revisions of the Green Procurement Communications Plan
  • Planning for and development of materials for the first interdepartmental Green Procurement Forum.
  • Development of Green Procurement templates and plans for commodity reviews
  • Development of the "Guideline for Greening Services Procurement"

Green Procurement Targets

Has the department established green procurement targets?


In progress

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?


Yes

Summary of green procurement targets:

  • Have consulted widely in the department as part of the engagement activities of the broader NRCan Green Operations initiative and in the context of implementation of the policy, in order to identify commodity areas that will form the basis of an initial round of target-setting, that in some cases present opportunities for improvement in the various phases of the life cycle.
  • The target areas identified are paper, internal printing and travel (a key area of high spend). These target areas have been endorsed by senior management (Departmental Management Committee). Potential approaches have been developed.
  • In the cases of paper and internal printing, the approaches and targets will be firmed up to enable commencement of further work to implement in 2009-10. This may also be the case for the area of travel.

Results achieved:

The Shared Services Office (SSO) has "paper-reduction" projects underway that are expected to result in significantly less paper used in 2009-10, e.g. completion of amendment phase of e-procurement (rolled out February 2008), full ramp up of electronic procurement request system to replace paper submissions. Related to "paper-reduction", the SSO completed a pilot project for the reduction of printing devices which involved removing a number of local printers as well as replacing other printers with more efficient ones. Along with reducing paper usage by making printers less convenient, there are also energy savings resulting from this printer reduction initiative.

  • SSO plans to finalize research on the best way to measure the amount of paper usage (working with PWGSC since they are the buyer for all government).
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Office of the Auditor General of Canada

Green Procurement

Policy requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green procurement objectives are considered when purchasing the following commodities: computers, printers and photocopiers, automobiles, printing services, travel and meetings, and recycling.

Results achieved:

We replaced 21 old photocopiers, 33 personal and network printers, 8 faxes, and 6 scanners with 27 multi-use machines

Benefits: Reduction in paper waste, improved paper use, air quality benefits, increased efficiency in resources, reduced energy use, and cost savings

The Auditor General’s car (OAG vehicle fleet) was replaced with a Toyota Camry hybrid. This vehicle was purchased from the PWGSC vehicle national master standing offer.

Benefits: Improved fuel efficiency, reduction in dependence on fossil-based fuels, reduction in CO 2 emissions, and compliance with the Alternative Fuels Act .

The AG and CESD reports are printed on paper, which is 100 percent post-consumer fibre, certified EcoLogo and processed chlorine free, certified FSC recycled, and manufactured using biogas energy.

Benefits: Reduction in paper waste, fewer trees used, reduction in greenhouse emissions, less energy and water used

Contributions to facilitate government-wide implementation of green procurement:

Our main contribution to sustainable development, including green procurement, is the influence that our audit work and our recommendations for improvement have on the actions of federal departments and agencies and Crown corporations.

On behalf of Parliament, the Office monitors the efforts of departments to produce meaningful sustainable development strategies and implement them. We also committed to assessing the overall quality of the strategies.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?


Yes

Summary of green procurement targets:

Objective

Incorporate environmental considerations in the procurement decisions that we make.

Target

Have 100 percent of our materiel managers and procurement personnel attend green procurement training during the period of this strategy.

Results achieved:

Due to significant turnover of contracting and procurement staff this year, this training was not completed for all staff. The new staff will be scheduled for training in 2009.

Although there were no other specific targets related to procurement, other results achieved this year are as follows:

There was a reduction in the number of complete Auditor General reports and individual chapters printed. All requestors of reports and chapters are encouraged to read the reports on the Office of the Auditor General of Canada Internet site.

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Office of the Commissioner of Lobbying of Canada

Table 3: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


  No  

Green Procurement Targets

Has the department established green procurement targets?


  No  

The Office of the Commissioner of Lobbying (OCL) has made some progress towards integrating environmental performance considerations into its procurement decision-making processes.

Even though OCL has not yet established green procurement targets, it is contributing to protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling spent batteries as well as empty toner cartridges used in office printers. A new initiative was implemented within the past year which consists of purchasing rechargeable batteries. The initiative was well received and supported by all staff.

Other initiatives include printing the OCL's annual report and investigation reports on 100% recycled paper, double-sided printing of documents whenever possible, circulating documents of interest and/or making them available on a shared computer drive rather than printing multiple copies for internal distribution, and using the OCL's website as the preferred means for public distribution of information and corporate publications.

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Office of the Superintendent of Financial Institutions Canada

Table: Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?


OSFI's procurement needs are fairly standard (see question 2). OSFI takes advantage of green options in its procurement processes by using Standing Offers and Supply Arrangements negotiated by PWGSC, which incorporate green considerations.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

OSFI’s procurement needs are predominantly for commodity goods such as computers, printers, office supplies or furniture, and for informatics or other professional services including construction services. OSFI continues to take advantage of tools such as Standing Offers and Supply Arrangements and in so doing, achieves the levels of Green Procurement that have been negotiated by PWGSC.

3. Results achieved:

OSFI has achieved increased levels of Green Procurement by capitalizing on Standing Offers and Supply Arrangements negotiated by PWGSC with companies that supply environmentally preferable goods and services.

4. Contributions to facilitate government-wide implementation of green procurement:

N/A

Green Procurement Targets

5. Has the department established green procurement targets?


OSFI recognizes the importance of green procurement and takes advantage of opportunities such as PWGSC vehicles which already factor in green procurement. We also endeavour to optimize the greening of procurement wherever possible through changes in our practices. These opportunities are shared with key management and procurement services personnel.

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


N/A

7. Summary of green procurement targets:

No set targets have been established for green procurement but OSFI endeavours to take advantage of opportunities for this in its procurement activities and decisions.

8. Results achieved:

N/A

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Patented Medicine Prices Review Board

Table 2: Green Procurement

Meeting Policy Requirements


1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

No
2. Summary of initiatives to incorporate environmental performance considerations to procurement decision-making processes:
3. Results achieved:
4. Contributions to facilitate government-wide implementation of green procurement:

The Patented Medicine Prices Review Board (PMPRB), as a small agency, takes advantage of the guidance and procurement instruments provided by Public Works and Government Services Canada. As such, the use of standing offers ensures that environmental attributes of suppliers are considered.

During the course of a major retrofit in 2008-2009, the PMPRB had the opportunity to incorporate green principles, such as motion sensor lights in meeting rooms, into their renovated facilities.

The PMPRB distributes information on green procurement to appropriate staff members, and specific training will be provided in 2009-2010.

Green Procurement Targets


5. Has the department established green procurement targets?

No
6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?
7. Summary of green procurement targets:
8. Results achieved:

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Public Health Agency of Canada

Table 9: Green Procurement


Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Based on the levels of awareness, the major initiatives were in the areas of tracking and training.

Awareness: In the 2007 Health Canada/Public Health Agency of Canada Green Procurement Survey, approximately half of respondents reported an awareness of the Treasury Board (TB) Policy on Green Procurement. Only 6% claimed to be “very” familiar. Consequently, the penetration of green purchasing was still low. Only 24% of purchasers reported that at least 60% of their purchases had been subject to environmental considerations. It is planned that a second Green Procurement Survey will be conducted in Fall 2009 to measure progress.

Tracking: A mandatory green procurement field was incorporated into the Agency’s financial system. For each purchase, the cost centre administrator must indicate if environmental considerations were factored into the decision.

Training: All Procurement Functional Specialists had taken the Canada School of Public Service (CSPS) course C215 - Green Procurement by March 31, 2008. A section on Green Procurement was incorporated into the in-house contracting training offered to Agency Cost Centre Administrators. The mandatory Health Canada and CSPS courses for Cost Centre Managers also featured a green procurement module. In addition, Agency staff was encouraged to select green travel options such as video conferencing and teleconferencing.

3. Results achieved:

Tracking of green purchases was initiated in February 2009. A pilot business intelligence software project was begun. This project will produce a dashboard for Directors including progress on green procurement. (Full implementation is expected by March 2010.)

4. Contributions to facilitate government-wide implementation of green procurement:

The Agency participated in the Green Procurement Forum lead by the Office of Greening Government Operations. The objective of the Forum is to share ideas and best practices related to green procurement within the government context.

Green Procurement Targets

5. Has the department established green procurement targets?

One has been established - see question 7 below. (Additional targets are in progress.)

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


No

7. Summary of green procurement targets:

Increase uptake of green travel options by 10% (i.e., rail for short haul trips, video or net conferencing) by Agency employees by March 31, 2010.

8. Results achieved:

There are currently 200 videoconference access points within the Health Portfolio. Since July 2008, 333 video conferences were reserved. By the end of 2008-09, the National Capital Region fielded 1-2 requests per average week.

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Public Safety Canada

Table 5: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes: The following policies and initiatives have been established to meet the objectives of the Policy on Green Procurement:

  • Energy efficient office equipment procurement policy;
  • Green procurement training;
  • Toner cartridges replacement policy;
  • E-waste initiative;
  • Recycling expansion initiative.

Results achieved: See table below.

Contributions to facilitate government-wide implementation of green procurement: Not applicable.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes


Summary of green procurement targets and Results achieved
Summary of green procurement targets: Results achieved:
100% new office equipment purchases have Energy Star accreditation when feasible and available on PWGSC Standing Offers by the end of 2008-09 All new PCs, laptops and printers have Energy Star accreditation
50% of materiel managers, procurement officers and acquisition cardholders have taken the Canada School of Public Service's Green Procurement training course by the end of 2008-09

As of March 31, 2009, 18 of the 39 acquisition cardholders have completed green procurement training.

100% purchase and use of remanufactured or recycled toner cartridges when feasible and available by the end of 2008-09

95% of toner cartridges procured are recycled products.  Five per cent (5%) balance is new cartridges for which there is no current supply of recycled products. However, all used toner cartridges are diverted to recycling.

Computer and office equipment diverted to E-waste depots or returned to manufacturers by 2008-09 while adhering to Crown Asset disposal policy

Used computers (95%) and printers (6%) are re-used in schools through Computers for Schools programs.  The balance of equipment is returned to Crown Assets where possible.

Total volume of recyclable materials (e.g., paper, metals, glass, batteries and plastics) increased by 25% by    2008-09

All offices and shared spaces are equipped with recycling bins. All material wastes are sent to recycling program.



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Public Service Commission of Canada

Table 9: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

The Public Service Commission (PSC) has incorporated environmental performance considerations in its procurement decision-making processes.


Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As stipulated in our performance considerations report for 2008-2009( http://www.tbs-sct.gc.ca/rpp/2008-2009/inst/psc/psc06-eng.asp), the PSC has developed and communicated to its employees a sustainable development policy and related guidelines. The PSC has also continued implementing its Hardware Evergreen Plan, ensuring that computer hardware is replaced on a continual basis according to an established schedule. The PSC has achieved all of its green procurement objectives described in detail in the 2008-2009 Report on Plans and Priorities (RPP).

Results achieved:

  • Hardware equipment is being replaced every three to four years to take advantage of new technology and to meet the ever-growing need for more processing power;
  • The PSC has continued implementing its corporate greening initiatives, such as encouraging contractors to print all documents double-sided on recycled paper, posting the General Conditions, Supplementary Conditions, and the Terms of Payment on the Internet, as well as posting our solicitation documents on the MERX;
  • The PSC is a participant in Public Works and Government Services Canada’s (PWGSC) Green Procurement Forum Meeting; and
  • In its ongoing space optimization, the PSC is purchasing efficient furniture systems that would be re-usable in the event of a possible relocation of the PSC. 

Contributions to facilitate government-wide implementation of green procurement:

The PSC does not have responsibilities under section 8 of the policy.

Green Procurement Targets

Has the department established green procurement targets?

In light of the PSC’s buying patterns, the PSC has not established its own specific green procurement targets since it relies on already established PWGSC Standing Offer arrangements for the acquisition of a large majority of its goods and services. However, the PSC has achieved all its green procurement objectives described in detail in the 2008-2009 RPP.

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

N/A

Summary of green procurement targets:

N/A

Results achieved:

N/A

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Public Works and Government Services Canada

Table 9 – Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Policy

  • A departmental procurement policy has been drafted and is expected to be approved in summer 2009. It reaffirms the requirement to incorporate environmental performance considerations into the procurement decision-making process.

Communications

  • A baseline evaluation of existing publications was conducted to determine what percentage were printed versus made available in an online format only, and to determine the recycled content of paper used in printed publications.
  • PWGSC green publishing standards were developed.
  • A review of all publications produced by Communications Sector was conducted to analyze audience, format (printed versus online), and content.

Managed Print

  • In moving to a managed print environment, the department conducted an inventory of equipment at the Place du Portage and Place Bonaventure locations. Progress was made in the determining the total cost of ownership to support the development of a business case.

Training

  • Materiel managers, procurement personnel and acquisition card holders are required to complete the online Green Procurement course offered by the Canada School of Public Service (CSPS). Additionally, a green procurement module is included in the PWGSC Introduction to Procurement Course.

Guidance and Tools

  • The department issued a Contract Management Guide on February 5, 2009. It includes guidance on incorporating environmental performance considerations in its procurement decision-making processes.
  • PWGSC's Supply Manual, which contains the department's purchasing policies and references to relevant government laws and conditions, was recently revised. The new version reflects the environmental performance considerations and requirements of the Policy on Green Procurement.

Results achieved:

Communications

  • Baseline evaluation showed that 57% of publications were available in an online or PDF format only, with no mass printing. Of printed publications, 20% were printed on paper with 50% or greater recycled content, and 30% were printed on paper with a post-consumer waste recycled content of 25% or greater.
  • The Way Forward News (a newsletter which had been printed six times per year at 2,000 copies per issue) and Facts and Figures (an annual brochure with a print run of 2,000) were both reformatted and moved to online only, which saved a significant amount of paper.

Training

  • 14.07% of Acquisition cardholders have completed the CSPS Green Procurement Course
  • 100% of Materiel Managers have completed the CSPS Green Procurement course
  • 22% of Procurement Officers have completed the CSPS Green Procurement course
  • 100% of employees who took the PWGSC introduction to procurement course received the Green Procurement module training. This training is complimentary to the CSPS Green Procurement Course offered online

Further performance results are referenced in part 8 of this table.

Contributions to facilitate government-wide implementation of green procurement:

In 2008-2009, PWGSC focussed its green procurement implementation efforts on the development of additional information, tools and guidance to support individual departments and agencies incorporating environmental performance considerations in their procurement decision-making. This is reflected in the recently developed Guideline - Integrating Environmental Considerations in Departmental Management Frameworks and the Guideline for Greening Services Procurement. Further guidance was provided to departments through PWGSC's work with the Treasury Board Secretariat on the guidance for Table 9 - Green Procurement in the Departmental Performance Reports 2008-2009.

The Interdepartmental Green Procurement Engagement Strategy, which includes the Green Procurement Forum, provides further opportunities to promote the requirement to incorporate environmental performance considerations in procurement decision-making.

The Performance Measurement Framework (PMF) for the Policy on Green Procurement, which reflects a multi-year incremental approach to improve measurement of government-wide progress against key green procurement objectives, has been refined. It includes departmental reporting against key performance indicators such as "increasing integration of environmental considerations in procurement decision-making processes with respect to: training; employee performance evaluations; direction and processes; green procurement targets; and documenting and reporting on green procurement performance".

The Green Procurement course is available to all federal employees on Campusdirect free of charge. The Office of Greening Government Operations (OGGO) Web site hosts several tools and guidelines and will soon include more that have been recently developed including: Tips for Departments Implementing Green Procurement, the Guideline - Integrating Environmental Considerations Into Departmental Procurement Management Frameworks and the Guideline for Greening Services Procurement.

Acquisitions Branch's Green Procurement Publiservice Web site hosts commodity specific Green Procurement Plans, and a list of Green Standing Offers, Supply Arrangements and Contracts. A Repertoire of Green Language, to assist procurement personnel in developing evaluation criteria, clauses and conditions, statements of work or supplier surveys that must include environmental considerations, was developed and is soon to be published.

Through the commodity management process, PWGSC developed Green Procurement Plans for commodity management initiatives totalling an estimated spend value of $3.3 billion. Further greening efforts are underway with Green Procurement Plans for commodity management initiatives totalling over $2 billion.

Two Acquisitions Branch targets, set for completion in 2008, were completed on time:

  • By March 2008, establish managed print services contracts that support departments' and agencies' initiatives to reduce the environmental impact of their printing services
  • By March 2008, embed environmental performance as a key consideration in the departmental performance review process for planned procurements in excess of $2 million.

More information on the Policy on Green Procurement is available at: http://www.tpsgc-pwgsc.gc.ca/ecologisation-greening/achats-procurement/politique-policy-eng.html

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes

Summary of green procurement targets:


Target Activity Associated Benefits Indicate whether target has been set as a function of mandate, spend and/or environmental risk
By March 2010, to complete a pilot project that introduces a fully managed print solution to reduce the environmental impacts of PWGSC printing services.

Performance Measure
Degree to which pilot project is completed
Implement a fully managed print solution in the National Capital Area (NCA) including the double-sided default The following are potential benefits that may be realized:
  • Savings in energy use (from smaller plug load and from less embedded/lifecycle energy)
  • Savings in greenhouse gas and air emissions (energy savings above and from less embedded/lifecycle energy)
  • Savings in water emissions (production)
Savings in toxic materials and hazardous waste generation (production)
Target was set as a function of environmental risk.
Measure and report the results obtained for the NCA
Establish the baseline benefits and impacts of implementing a fully managed print solution in regions including the double-sided default
Start regional implementations
Showcase results to other federal government departments (via the Green Procurement Interdepartmental Steering Group)
By March 2010 reduce the quantity of departmental printing equipment (e.g. printers, photocopiers, facsimile machines) by 50% compared to fiscal year 2005-2006.

Performance Measure
Quantity of printing equipment PWGSC uses
Introduce a fully managed print solution for the department including the double-sided default feature and decreasing the number of personal printers The following are potential benefits that may be realized:
  • Savings in energy use (from smaller plug load and from less embedded/lifecycle energy)
  • Savings in greenhouse gas and air emissions (energy savings above and from less embedded/lifecycle energy)
  • Savings in water emissions (production)
  • Savings in toxic materials and hazardous waste generation (production)
Greater use of paper with high recycled content in publications, and overall reduced mass printing of departmental publications
The target was set as a result of spend, recognizing that it would also reduce the environmental impacts.





Target was set as function of mandate.

Corporate Communications plays a coordination role for publishing for the department.
By March 2010, develop and implement PWGSC Green Printing Standards.

Performance Measure
PWGSC Green Printing Standard approved and communicated

% of PWGSC published documents in compliance with the PWGSC Green Printing Standards
Establish PWGSC green printing standard
Promulgate green printing standard
Monitor and report on use of green printing standard
By March 2010, 90% of materiel managers, procurement personnel and acquisition card holders to have attended green procurement training.

Performance Measure
% of material managers, procurement personnel and acquisition card holders who have received green procurement training
Use the TBS Professional Development and Certification Program for the Procurement, Materiel Management and Real Property Communities Increased awareness and understanding of green procurement The target was set to comply with policy direction.
By March 2009, develop and implement departmental direction for the implementation of the Policy on Green Procurement.

Performance Measure
Departmental direction approved

Procedures and systems established to support monitoring and reporting of departmental direction
Establish departmental direction including clear identification of accountabilities, roles and responsibilities Increased awareness of the requirement to assess environmental impacts as part of the procurement life cycle. The target was set to comply with policy direction.
Establish and communicate procedures and systems to support implementation of departmental direction Increased awareness of the requirement to assess environmental impacts as part of the procurement life cycle. The target was set to comply with policy direction.
Establish monitoring and reporting system to demonstrate departmental progress in the implementation of the Policy on Green Procurement Monitoring will identify areas of success and those that require improvement. The target was set to comply with policy direction.
By March 2008, establish managed print services contracts that support departments' and agencies' initiatives to reduce the environmental impact of their printing services

Performance Measure
Managed print services contract(s) that include support for environmental performance management available to departments and agencies
Establish contracting instrument Access to a procurement instrument that will support in the reduction of the environmental impact of printing services Target was set as a function of environmental risk.
By March 2010, support the inclusion of environmental considerations into the Canadian General Standards Board (CGSB) standards routinely used in the Government of Canada procurement process

Performance Measure
Number of environmental considerations in the priority CGSB standards routinely used in the GC procurement process

Number of environmental considerations recommendations related back to standards committees for inclusion into the priority CGSB standards
Define environmental considerations and needs for standards used in the procurement process Improves the environmental standards for the 2 commodities in question. Target was set as a function of spend and environmental risk.

Fuels and Lubricants, and Furniture are the 2 commodities targeted and they represent significant government-wide spend and have significant environmental impacts.
Determine priority CGSB standards routinely used in the Government of Canada procurement process
Compare environmental considerations and needs and identify gaps for priority CGSB standards
Relate gaps back to the CGSB's active standards committees for consideration
Assess inclusion of environmental considerations in priority CGSB standards
By March 2008, embed environmental performance as a key consideration in the departmental performance review process for planned procurements in excess of $2 million.

Performance Measure
Environmental considerations in departmental procurement review decisions are addressed
Issue revised departmental procedures Reduced environmental impacts in the procurement of the applicable commodities Target was set as a function of environmental risk.
Track implementation as required

Results achieved:

Detailed progress is provided in the PWGSC Sustainable Development Performance Report. This report is available on the internet at: http://www.tpsgc-pwgsc.gc.ca/dd-sd/rendement-performance/index-eng.html

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Royal Canadian Mounted Police

Table 8: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Establishment of an RCMP Green Procurement Working Group whose mandate will include developing green procurement strategies, the development and implementation of National Green Procurement guidelines, providing advice, help in setting targets, and monitoring and reporting. This working group will be essential in coordinating and advancing green procurement in the RCMP.

Training (using the online Green Procurement course) of RCMP procurement and materiel management staff. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Results achieved:

The RCMP Green Procurement Working Group was formed in February 2009 and held its first meeting that month. It is comprised of procurement officers from across the country and led by the Director, HQ Procurement and Contracting.

Most (75%) of the procurement officers and some of the materiel managers have completed the online Green Procurement training course.

Contributions to facilitate government-wide implementation of green procurement:

Participation on the Green Procurement Forum

Participation on the SAP Core Working Group which is developing a solution to better capture and record green procurement activity for those departments using SAP as their FIS.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?


Yes

Summary of green procurement targets:

Completion of CSPS online Green Procurement Course by 100% of material managers and procurement personnel by March 31, 2009. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Increasing the degree of utilization of PWGSC Standing offer agreements (SOA) respecting Green Procurement, using an already assessed “green” procurement tool.

Increasing the purchase of alternative fuels and widening the use of hybrid vehicles in the RCMP fleet in order to reduce the RCMP's overall emission of greenhouse gases.

Increasing compliance and effective use of the corporate tracking system for green procurement activities in order to gain a better measure of green procurement activities.

Results achieved:

65 of 132 materiel managers and procurement personnel completed the CSPS online Green Procurement course.

The RCMP processed 1803 Call-ups against PWGSC standing offers respecting green procurement, an increase of 1,696 over the previous year.

6% of all fuel purchased in 2008-2009 was E10 blended, as compared to only 2% the previous year.

Inclusion of a mandatory reporting screen in the RCMP’s materiel management system (TEAM) to identify green procurement files.

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Statistics Canada

Green Procurement

Meeting Policy Requirements

  1. Has the department incorporated environmental performance considerations in its procurement decision-making processes? In progress.

    Statistics Canada, with input from Public Works and Government Services Canada and subject-matter experts, will develop an action plan.

    To continually improve and maintain existing initiatives, we will evidently need to combine the expertise of commodity managers, contracting officers, project authorities / program managers and users.

  2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes

    Examples of elements that are being considered in the development of the action plan and in Statistics Canada targets to achieve the environmental improvement:

    • Reducing consumption and rethinking purchases to ensure that the volume requested is really the volume required.
    • Altering specification/contract terms to detail measures or product attributes that will reduce the environmental impact of purchased items during use.
    • Seeking alternative goods or raw materials (always based on a cost–benefit analysis).
    • Incorporating environmental criteria into supplier selection processes.
    • Incorporating environmental design issues into specifications.
    • Including environmental clauses in conditions of contract.
    • Including environmental performance criteria in contract monitoring requirements.
    • Reducing energy resources consumption.
    • Reducing greenhouse gas and other air-polluting emissions.
    • Checking environmental performance of the vehicle fleet.
    • ‘Greening’ the 2011 Census office supplies.
    • Reducing the carbon footprint, by streamlining shipping activities.
    • Increasing the potential to acquire environmentally preferable goods and services that reflect value for money by rethinking, for example, service versus product, making versus buying, and new versus used, and by combining or standardizing requirements across multiple users.
    • Eliminating hazardous material content and other environmentally unfriendly substances and practices.
    • Reducing consumption of goods and services, energy, natural resources, etc.
    • Re-using packaging, existing equipment, etc.
    • Recycling paper, glass, metals, plastic, fluids, etc.
    • Minimizing quantity of disposed materials and diverting from landfills through resale or donation.
    • Finding alternatives. For example, finding an alternative for hazardous materials has a significant cost benefit: hazardous materials disposal costs are high and employees also require costly regular training to legally handle them.

  3. Results achieved

    The following four high-impact goods and services have been targeted in our action plan:

    • Greening the purchase of office supplies.
    • Purchasing recycled printer paper.
    • Returning packing materials to suppliers (i.e., in Request for Volume Discount (RVD) processes).
    • Sharing and disseminating documents via electronic scanning to reduce consumption of printer paper.

  4. Contributions to facilitate government-wide implementation of green procurement

    • Green Procurement Training and Reporting: The Government of Canada-wide green procurement training materials have been updated to reflect the requirements of the policy. The majority of the Statistics Canada procurement staff has taken this course over the past 12 months.

Green Procurement Targets

  1. Has the department established green procurement targets? In progress.

    Quantifiable measures: Statistics Canada, with input from Public Works and Government Services Canada, will need to develop performance measures. Environmental improvements must be measured in a quantifiable way. Quantifiable measures should be attainable, realistic and should take into account operational requirements and available tools and resources. Action plan and targets were established in April 2009 for fiscal year 2009/2010 (baseline year).

  2. Are these green procurement targets the same as those identified in your Sustainable Development Strategy? Not applicable.

  3. Summary of green procurement targets

    • Green procurement training: The Government of Canada-wide green procurement training materials have been updated to reflect the requirements of the policy. The majority of the Statistics Canada procurement staff has taken this course over the past 12 months.
    • Green procurement reporting: The policy requires that deputy heads monitor and report annually on green procurement performance through the Report on Plans and Priorities.

  4. Results achieved

    • Greening the purchase of office supplies
    • Purchasing of recycled printer paper ($478,000 in 2008/2009)
    • Returning packing materials to suppliers (i.e., in Request for Volume Discount (RVD) processes).

Our existing Automated Materiel Management Information System does not allow us to capture the green procurements at this time. We are developing changes to our system for future reporting requests. In progress.

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Transport Canada

Table 9: Green Procurement

The Policy on Green Procurement effective April 1, 2006, established environmental performance considerations as a key factor in procurement decisions that occur throughout the life cycle of assets and acquired services. The objective of the Policy on Green Procurement is to advance the protection of the environment and support sustainable development by integrating environment performance considerations into the procurement decision-making process. Deputy heads are accountable to ensure that the objectives of the Policy are realized and are required to report on green procurement performance through the annual RPP and the DPR.

Supplementary information on green procurement can be found at http://www.tpsgc-pwgsc.gc.ca/ecologisation-greening/index-eng.html.

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


In progress

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

A national bulletin is being prepared for distribution to all managers in Transport Canada regarding the procurement of greener office supplies and the availability of on-line training in green procurement.

Every year, an investment planning exercise presents an opportunity to review short and long term plans for the procurement of fleet motor vehicles. A framework and strategy is prepared and approved at the highest department level. The plan focuses on alternative fuel vehicles as well as maximizing return on investment for this commodity.

The Department has implemented an aggressive strategy to deal with printers and photocopiers replacing such devices with multi-functional units - a pilot project was delivered successfully and PWGSC is now tendering to supply the remaining floors in Place de Ville Tower C as the next phase.

Results achieved:

At this stage it is difficult to report actual and hard results but the departmental focus on environmental considerations remains a top priority and maintains a very high profile in decision-making.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Green Procurement Targets

Has the department established green procurement targets?


No

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


No

Summary of green procurement targets:

N/A

Results achieved:

N/A

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Treasury Board of Canada Secretariat

Table 4: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Secretariat has implemented an Environmental Management System (EnviroMS) to minimize the environmental footprint of all departmental processes, products, and services and to manage its environmental liabilities. The system integrated within the Secretariat includes a corporate committee that meets monthly to review management of the greening of the Secretariat’s operations in such areas as procurement, fleet accommodations, assets, energy conservation, information technology, paper consumption and recycling.

The Secretariat incorporated the ability to track green procurement through its financial accounting system.

Results achieved:

The Secretariat trained 100 per cent of its materiel management and procurement staff in government-wide green procurement through the course offered by Campusdirect.
The Secretariat provided in-house training to 53 per cent of acquisition cardholders.

The Secretariat achieved an increase in waste diversion from landfill to 81 per cent from baseline of 51 per cent in 2006.

Contributions to facilitate government-wide implementation of green procurement:

The integration of the Environmental Management System and its contribution to life-cycle management ensures that green procurement is a part of all aspects of corporate services delivery.

The Secretariat collaborates with Public Works and Government Services Canada and Environment Canada in the delivery of its responsibilities under Section 8 of the Policy on Green Procurement, which includes developing guidance related to green procurement, contributing to the development of training courses, and providing advice on performance measurement and reporting. The Secretariat also relies on the expertise of Natural Resources Canada in implementing the policy.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?


Yes

Summary of green procurement targets:

(1) Introduce green procurement training for 100 per cent of materiel managers and procurement staff and 53 per cent of acquisition cardholders.
Benefits—Awareness, application, and tracking of the policy’s implementation.
(2) Increase purchase of green office furniture by 50 per cent.
Benefits—Increased purchases of furniture with improved air quality benefits, improved general quality, and decreased long-term costs for 100 per cent of furniture purchases above $20,000.
(3) Configure IFMS to facilitate green procurement tracking and reporting.
Benefits—Department-wide ability to track green procurement purchases of products and services.
(4) Introduce multi-functional document manager pilot program.
Benefits—Improved paper use, air quality, efficiency, energy use, and cost savings.
(5) Update recycling program to increase waste diversion from landfill to 81 per cent from baseline 51 per cent in 2006.
Benefits—Improved waste diversion rate in Secretariat facilities.
(6) Develop and implement composting program.
Benefits—Improved waste diversion rate in Secretariat facilities.
(7) Reduce greenhouse gas (GHG) emissions per vehicle kilometre by 15 per cent.
Benefits—Improved fuel efficiency.
(8) Where available, that 90 per cent of gasoline purchased be ethanol-blended.
Benefits—Reduced dependence on fossil-based fuels.
(9) Introduce green and defensive driver training for fleet drivers.
Benefits—Improved fuel efficiency.
(10) Decrease GHG emissions by 5 per cent in L’Esplanade Laurier.
BenefitsImproved utility bills.
(11) Develop a shared Environmental Management System.
Benefits—Compliance, due diligence, and reduced environmental risk.
(12) Increase Green Citizenship Network membership by nearly 800 per cent and improve opportunities for employee participation.

Benefits—Decreased consumption of resources as a result of program delivery and awareness of issues.

Results achieved:

Final results will be qualified and quantified at the end of the Sustainable Development Strategy 2007-09.

 

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Veterans Affairs

Table 9: Green Procurement

Meeting Policy Requirements

1. Has the Department incorporated environmental performance considerations in its procurement decision-making process?

  Yes.  

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

VAC procurement personnel are required to complete Green Procurement Training. All personnel issued acquisition cards have been advised of the Departmental Green Procurement Policy, and the availability of the Green Procurement Training (Course) available through Campus Direct.

VAC Procurement personnel and Materiel Services Agent considers environmental performance in all acquisitions by taking into consideration the full life cycle management of the products (goods) we are acquiring. We consider how we can recycle and/or reuse the products and ensure that the products we acquire can be disposed of in an environmentally friendly manner giving priority to disposal through transfer to other government departments, other levels of government, and to non-profit organizations and charity organizations thus reducing the amount of waste.

3. Results achieved:

Procurement Personnel are more aware and conscientious of the impact of the environment on all procurement as well as the impact of full life cycle management including storage and disposal of materiels.

By disposing of equipment through environmentally responsible methods we have reduced the amount of waste being put in landfills. For example, we donated 530 surplus computers, 20 printers and 30 laptops to the Computer For Schools Program in fiscal year 2008-09. Surplus computers which were not suitable for the Computers for School Program were donated to Non-profit organizations (15 complete units, 6 laptops and 2 computers).

4. Contributions to facilitate government-wide implementation of green procurement:

Adhering to the Computers For School Program for disposal of surplus computers and peripherals;
Sharing use of Departmental Vehicles with other government departments;
Donations of surplus equipment such as computers, laptops, printers and projectors, and cell phones to support National Games (i.e. Canada Games, Special Olympics); and
Purchasing items identified as Green Products first and foremost.


Green Procurement Targets

5. Has the Department established green procurement targets?

  Yes.  

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy ?

  Yes.  

7. Summary of Green Procurement targets:

Increasing quantity of green products purchased by 15%

Through the use of the mandatory standing offers put in place by PWGSC VAC increased its acquisition of green products. Through 1,534 acquisitions using mandatory standing offers wherein environmental considerations have been applied we purchased $5.2 M in products on a national basis.

8. Results Achieved:

Met and exceeded the target as indicated above.

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Western Economic Diversification Canada

Table 7: Green Procurement

Meeting Policy Requirements

Has the department incorporated environmental performance considerations in its procurement decision-making processes?


Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Western Economic Diversification Canada (WD) has incorporated lifecycle management of assets into its Asset Management Framework, and uses mandatory green procurement tools established by Public Works and Government Services Canada(PWGSC), e.g. standing offers.
  • It was mandatory for WD procurement staff to complete on-line Green Procurement training. WD also shares information with staff, e.g. “Green Tipsâ€, procurement bulletins, green procurement tools.
  • Green procurement commitments are included in WD's Sustainable Development Strategy and are not required for performance evaluation purposes.

Results achieved:

  • Implemented use of electronic bid box.
  • Increased awareness of “green†office supplies beyond paper and office equipment, and conducts bi-annual staff awareness events on “Greening in Governmentâ€.
  • Mandatory use of “green†standing offers for the purchase of recycled photocopier paper and other office equipment, such as printers, photocopiers, computers and monitors, etc.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable to WD.

Green Procurement Targets

Has the department established green procurement targets?


Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 6)?


Yes

Summary of green procurement targets:

  • Green procurement targets are based on pervious year operational requirements/purchases for green office supplies and the purchase/lease of green office equipment.

Results achieved:

  • In 2008, WD's green procurement totalled $676K via contracts, purchase orders, acquisition card purchases and standing offer call-ups for personal computers, laptop computers, light bulbs, paper, office supplies, seating, shredding, e-waste disposal, toner cartridges, printers and photocopiers.
  • 100% of letter and legal size photocopier paper purchased from “green†standing offers established by PWGSC.
  • 100% of printers/photocopiers leased/purchased from “green†standing offers established by PWGSC.Â