ARCHIVED - Office of the Privacy Commissioner of Canada - Supplementary Tables
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2012-13
Report on Plans and Priorities
Office of the Privacy Commissioner of Canada
Supplementary Information (Tables)
Table of Contents
- Greening Government Operations (GGO)
- Summary of Capital Spending by Program Activity
- Upcoming Internal Audits and Evaluations over the next three fiscal years
Greening Operations
The OPC is bound by the Policy on Green Procurement but not the Federal Sustainable Development Act. With the Table that follows, the Office meets the mandatory reporting under Section 7 of the Policy.
- Approach: As an Agent of Parliament, the Commissioner of the OPC is not obligated to use Public Works and Government Services Canada’s procurement instruments, even though the Office is subject to the Policy on Green Procurement through the application of the Financial Administration Act Section 2 (OPC is included in Schedule I.1 of the FAA). Nevertheless, the OPC sees the value of using PWGSC procurement instruments and so its approach to implementing green procurement is to target the use of those instruments, to ensure the delivery of training to key personnel and to include green procurement objectives in the employee performance evaluations of key procurement and materiel management decision-makers.
- Management Processes and Controls: The OPC uses PWGSC procurement instruments as its primary procurement mechanism for service contracts above $25K and for the purchase of office furniture and supplies. Hence, the OPC leverages the environmental considerations incorporated into the standing offers managed by PWGSC.
- Training: The OPC will ensure that all existing and new procurement and materiel management functional specialist staff take the Canada School of Public Service course C215 by the end of 2012-2013 (6 employees in total).
- Performance Evaluations: This fiscal year the OPC commits to include some clauses (e.g. successful completion of the C215 course, participation in the computer school recycling program) to take environmental considerations into account in procurement activities in the performance management agreement of the two (2) manager-functional specialists (manager, procurement and manager, materiel management.
- Meeting Targets: The OPC will report against these targets in the Departmental Performance Report 2012-2013.
Summary of Capital Spending by Program Activity
The following table is located on the Treasury Board Secretariat website:
| Program Activity | ($000) | |||
|---|---|---|---|---|
| Forecast Spending 2011-12 |
Planned pending 2012-13 |
Planned Spending 2013-14 |
Planned Spending 2014-15 |
|
| Internal Services | 350 | 550 | 550 | 550 |
| Total | 350 | 550 | 550 | 550 |
The increase of $200,000 between 2011-2012 and 2012-2013 and beyond is due to the purchase of office equipment and the replacement of regular technology infrastructure equipment. The planned increase could significantly augment while the OPC moves to a new location in the fall of 2013.
Upcoming Internal Audits Over The Next Three Fiscal Years
| 1. Name of Internal Audit | 2. Internal Audit Type | 3. Status | 4. Expected Completion Date |
|---|---|---|---|
| Finance and Administration – Procurement and Contract Management | Assurance audit of a functional area | Planned | March 31, 2013 |
| Information Sharing Processes | Management Practices Review | Planned | March 31, 2013 |
| Service Standards (including review of Call Centre)* | Assurance audit of a program | Planned | March 31, 2014 |
| Investigating Complaints and Responding to Inquiries – Follow-up on various audits conducted in 2010/11 and 2011/12* | Assurance audit of a program | Planned | March 31, 2014 |
| Values and Ethics Implementation* | Assurance audit of an area of management | Planned | March 31, 2015 |
| Common Services for Officers of Parliament * | Assurance audit of a functional area | Planned | March 31, 2015 |
* These projects will be confirmed as part of the annual risk-based audit planning process scheduled to take place in Q4 of each fiscal year.