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2012-13
Report on Plans and Priorities



Economic Development Agency of Canada for the Regions of Quebec






Supplementary Information (Tables)






Table of Contents




Details of Transfer Payment Programs (TPP)



Quebec Economic Development Program

Name of Transfer Payment Program: Quebec Economic Development Program (voted item).

Start date: April 1, 2012

End date: Indeterminate, in line with the Treasury Board of Canada Policy on Transfer Payments, in effect since October 1, 2008.

Fiscal year for terms and conditions: The program terms and conditions were approved by Treasury Board in 2011-12.

Strategic outcome: Quebec’s regions have a growing economy.

Program activities: Business development, Regional economic development, Strengthening community economies

Description:

The Agency’s Quebec Economic Development Program supports enterprises, organizations and regions facing constantly evolving economic challenges and issues. There are two main pillars to the program: Business development and Regional economic development. Moreover, targeted initiatives for which the Agency receives additional funding will be carried out by means of this program, through a third pillar—Strengthening community economies—involving targeted, ad-hoc support. This is a transfer payment program awarding repayable or non-repayable contributions, depending on the nature of the project, and, to a lesser extent, grants.

Expected results:

Business development:

  • Contribute to supporting entrepreneurship:
    Enterprises are created or transferred (result measured by such indicators as the percentage of entrepreneurs supported who start up or transfer an enterprise).
  • Contribute to enterprises’ performance:
    Enterprises improve their performance (result measured by such indicators as the percentage of enterprises supported which maintain or increase their turnover or total international sales).

Regional economic development:

  • Contribute to regional engagement:
    Communities take charge of their economic development (result measured by such indicators as the percentage of communities supported which implement economic development initiatives).
  • Contribute to regional investment:
    Quebec regions attract investment or generate economic spinoffs (result measured by such indicators as the value of investment attracted to or generated in the regions).

Strengthening community economies:

  • Provide ad-hoc support for Quebec communities’ economic activity in order to stabilize or strengthen their economies
    Communities have ad-hoc support in order to stabilize or strengthen their economies (result measured by such indicators as the percentage of communities supported receiving ad-hoc support to carry out their project, by initiative).
(in thousands of dollars)
Transfer payments Forecast
spending
2011-12
Forecast
spending
2012-13
Forecast
spending
2013-14
Forecast
spending
2014-15
Grants N/A 100 100 100
Contributions N/A 208,485 149,120 149,523
Other types of transfer payments N/A 0 0 0
Total transfer payments N/A 208,585 149,220 149,623

Fiscal year of last completed evaluation:

Since this is a new program which came into effect on April 1, 2012, no evaluation has yet been carried out.

Decision made following latest evaluation: N/A

Fiscal year of planned completion of next evaluation:

The Agency will conduct an evaluation by March 31, 2017 using the program’s performance measurement strategy, in order to take all transfer payments into account, on a five-year cycle. In line with the Policy on Evaluation, each impact evaluation will review the relevance, effectiveness, efficiency and economy of the program and will be used to inform the government on the program rationale and its performance.

Targeted recipient group in general:

The main recipients under the Quebec Economic Development Program are small and medium-sized enterprises, SME groups or associations, non-profit organizations, notably including those whose primary mission is to support businesses and foster economic development, but also asset-operating organizations, organizations or institutions dedicated to the promotion and dissemination of knowledge, including universities and educational institutions, the Quebec government and municipalities and municipal organizations.

Initiatives to engage applicants and recipients:

A strategic communications plan aimed at informing the public, SMEs and economic development agents in the regions of Quebec of the creation and implementation of the Agency’s simplified program has been drawn up and will be implemented. Communications products will be developed to publicize the simplified program.



Community Futures Program

Name of Transfer Payment Program: Community Futures Program (CFP) (voted item).

Start date: May 18, 1995

End date: Indeterminate, in line with the Treasury Board of Canada Policy on Transfer Payments, in effect since October 1, 2008.

Fiscal year for terms and conditions: The program terms and conditions were renewed in 2010-11.

Strategic outcome: Quebec’s regions have a growing economy.

Program activity: Strengthening community economies

Description:

The CFP supports community economic development and builds communities’ capacity to achieve their full sustainable potential.

Expected results:

  • Communities attain economic stability and growth, and jobs are created (result measured by employment growth in the economic development organizations’ regions);
  • Local rural economies are diversified and competitive (result measured by the number of enterprise startups);
  • Communities are economically sustainable (result measured by the survival rate of rural enterprises).
(in thousands of dollars)
Transfer payments Forecast
spending
2011-12
Forecast
spending
2012-13
Forecast
spending
2013-14
Forecast
spending
2014-15
Grants 0 0 0 0
Contributions 28,968 28,968 28,968 28,968
Other types of transfer payments 0 0 0 0
Total transfer payments 28,968 28,968 28,968 28,968

Fiscal year of last completed evaluation:

The evaluation of the CFP, in order to evaluate its timeliness, design, implementation and results, was completed in 2009-10.

Decision made following latest evaluation:

Following the evaluation of the CFP, it was decided to continue this program.

Fiscal year of planned completion of next evaluation:

The Agency, like the other departments delivering the CFP, will conduct an evaluation prior to June 2014 using the program’s performance measurement strategy, in order to take all transfer payments into account, on a five-year cycle. In line with the Policy on Evaluation, each impact evaluation will review the relevance, effectiveness, efficiency and economy of the program and will be used to inform the government on the program rationale and its performance.

Targeted recipient group in general:

In Quebec, the CFP provides financial support for community development organizations, such as the Community Futures Development Corporations (CFDCs) and Business Development Centres (BDCs).

Initiative to engage applicants and recipients:

A strategic communications plan has been drawn up for the CFP, with a view in particular to informing community development organizations and economic development stakeholders of the ongoing support offered by the Government of Canada through this program. Indeed, the ongoing federal support associated with the CFP was announced in the 2010 budget.

Co-ordination of communications strategies associated with the CFP is provided by each of the departments delivering the program. Since the number of community development organizations is fixed and working relationships are already established, it will not be necessary to market the program to those organizations.



Contribution Program to Fund Construction of a Gas Pipeline Between Vallée Jonction and Thetford Mines

Name of Transfer Payment Program: Contribution Program to Fund Construction of a Gas Pipeline Between Vallée-Jonction and Thetford Mines (voted item).

Start date: April 1, 2012

End date: March 31, 2014

Fiscal year for terms and conditions: The program terms and conditions were approved by the Treasury Board of Canada in 2010-11.

Strategic outcome: Quebec’s regions have a growing economy.

Program activity: Strengthening community economies

Description:

The goal of this program is to fund the project for construction of a section of gas pipeline between Vallée-Jonction and Thetford Mines in order to provide the Thetford area with access to natural gas. The program targets an increase in enterprises’ competitiveness as well as economic diversification through infrastructure conducive to economic development and benefiting the community.

Expected results:

The gas pipeline reaches Thetford Mines, and gas is distributed to end users (result measured by the indicator: commissioning of the gas pipeline);

Enterprises can adopt natural gas as the energy source for their activities (result measured by the indicator: number of enterprises connected to the gas pipeline);

Enterprises are established in the region and use natural gas (result measured by the indicator: number of new enterprises established and connected to the gas pipeline).

(in thousands of dollars)
Transfer payments Forecast
spending
2011-12
Forecast
spending
2012-13
Forecast
spending
2013-14
Forecast
spending
2014-15
Grants N/A 0 0 N/A
Contributions N/A 14,500 3,648 N/A
Other types of transfer payments N/A 0 0 N/A
Total transfer payments N/A 14,500 3,648 N/A

Fiscal year of last completed evaluation:

Since this is a new program which came into effect on April 1, 2012, no evaluation has yet been carried out.

Decision made following latest evaluation: N/A

Fiscal year of planned completion of next evaluation:

Since this contribution is not part of an ongoing program, no request for renewal will be made, so the Agency will be exempted from providing an evaluation in accordance with the TBS Policy on Evaluation. Updates will, however, be forwarded to Parliament in line with government reporting requirements, and the Agency will provide an update on the program in its Departmental Performance Report 2013-14.

Targeted recipient group in general:

Gaz Métro Limited Partnership or related company.

Initiatives to engage applicants and recipients: N/A



Greening Government Operations (GGO)

The section on greening of government operations (GGO) is intended for departments and agencies which undertake to comply with the Federal Sustainable Development Act, the Policy on Green Procurement and the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

The Economic Development Agency of Canada for the Regions of Quebec contributes to the attainment of five greening government operations goals from the Federal Sustainable Development Strategy.

Note that information presented in Reports on Plans and Priorities (RPPs) concerns planned results, whereas information presented in Departmental Performance Reports (DPRs) concerns actual results.

Surplus electronic and electrical equipment (EEE) goal


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance measurement RPP DPR
Progress toward goal    
Existence of an implementation plan for disposal of all electronic and electrical equipment generated by the Agency during the 2010-11 baseline year. Yes,
Commodity Management Framework
 
Percentage of total number of departmental locations whose electronic and electrical equipment plan has been fully implemented at the end of the given fiscal year. Targets  
FY 2011-12 100%  
FY 2012-13 100%  
FY 2013-14 100%  

Strategies/comments

  1. The Agency’s Commodity Management Framework covers the life cycle of assets, in particular electronic and electrical equipment. All possible disposal methods are covered in the Framework.
  2. The Agency uses Industry Canada’s Computers for Schools Program and the services of PWGSC for the disposal of Crown assets for reusing surplus electronic equipment, and uses departmental individual standing offers for e-waste recycling.
  3. Currently, the Agency has 16 locations (offices) across Quebec, and disposal of assets and equipment is centralized at the Agency’s Planning, Co-ordination and Administration Directorate.

Printing unit reduction goal


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations and space configuration allow.
Performance measurement RPP DPR
Progress toward goal    
Proportion of office employees to printing units for the 2010-11 baseline year, where building occupancy levels, security considerations and space configuration allow. 3:1  
Proportion of office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. Targets  
FY 2011-12 N/A  
FY 2012-13 N/A  
FY 2013-14 8:1  

Strategies/comments

  1. Scope: The Agency targets all buildings and premises in order to achieve the goal, even though certain buildings may have a smaller proportion owing to their occupancy level or security considerations.
  2. Definition of printing units: Network printers, local printers and multiplex units.
  3. Method used to determine the number of printing units: The Technology Directorate keeps an updated list of all units in place.
  4. Method used to determine the number of office employees: Population Affiliation Report1 from the Treasury Board of Canada Secretariat (TBS).
  5. Renewal of printers is carried out in bulk every three years. The latest renewal took place in March 2010, and the next is planned for late 2012-13, so the target has been established for 2013-14.
  6. The Technology Directorate is responsible for monitoring attainment of the target.
  7. All Agency sectors are responsible for compliance with and attainment of the target.
  8. A communications strategy will be drawn up in order to raise all Agency employees’ awareness.

Paper consumption goal


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-06 and 2011-12, and applicable scope.
Performance measurement RPP DPR
Progress toward goal    
Number of sheets of office paper purchased per employee during the 2009-10 baseline year. 5,060  
Cumulative reduction in paper consumption, as a percentage, compared with the chosen baseline year. Targets  
FY 2011-12 6%  
FY 2012-13 12%  
FY 2013-14 20%  

Strategies/comments

  1. Roles and responsibilities: paper purchasing is decentralized. Responsibility for attaining the goal lies with all Agency sectors. The Agency’s Planning, Co-ordination and Administration (PCA) Directorate will handle monitoring, information collection and reporting for this.
  2. Method used to determine paper consumption: the quantity of paper purchased is determined manually from invoices. The baseline year is 2009-10. The data concern only letter-size and legal-size white paper.
  3. Reporting requirements: Each year, the PCA Directorate collects data from all business offices and the Governmental Affairs Branch. Data for head office are centralized at the PCA Directorate.
  4. The Agency uses 100% recycled paper at head office, and will be broadening this application to all its offices.
  5. The Departmental Management Committee (DMC) is now using technology to run paperless meetings.
  6. A communications strategy will be drawn up to encourage employees to reduce paper consumption.

Green meetings goal


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance measurement RPP DPR
Progress toward goal    
Adoption of a Guide for Greening Meetings. Targets  
Planned for 2012  

Strategies/comments

  1. Scope of the Guide for Greening Meetings: all departmental or interdepartmental meetings held in Agency offices.
  2. The PCA Directorate will analyse existing documents already in use by other departments and adapt one of them to the Agency’s needs.
  3. Work concerning the guide will be discussed at the Agency’s Departmental Management Committee (DMC) during 2011-12. Adoption of the Guide will follow approval by the DMC during 2012.
  4. Role and responsibility: All sectors/directorates are responsible for attainment of the target.
  5. The challenge will be to monitor application of the Guide and report on its requirements. The use of telepresence will be an important component in achieving the green meeting goal.
  6. The Departmental Management Committee (DMC) is now using technology to run paperless meetings.
  7. A communications strategy will have to be drawn up to publicize the Guide and the means to be used to attain the target.

Green procurement goals

8.10 As of April 1, 2011, each department will establish at least three SMART2 green procurement targets to reduce environmental impacts.

As of April 1, 2011, 95% of computer purchases will be based on an environmentally preferable model.
Performance measurement RPP DPR
Progress toward goal    
Ratio of purchases of computers which attain the goal to the total volume of computers purchased during the year in question N/A  
Progress accomplished with respect to performance measurement for the given fiscal year Targets  
FY 2011-12 95%  
FY 2012-13 95%  
FY 2013-14 95%  

Strategies/comments

  1. According to the Agency’s Technology Master Plan, renewal of all desktop computers takes place every three years, in a single purchase. The latest renewal took place in 2011-12. Additional needs arise regularly, however, and ad-hoc purchases are made.
  2. The Agency’s Technology Directorate is responsible for replacing desktop computers and reporting thereon.
  3. When replacing electrical equipment, the Agency purchases ENERGY STAR qualified equipment. This practice helps reduce energy consumption.
  4. In line with the Commodity Management Framework, the procurement of computer hardware is managed according to the principles of life cycle management, which includes the following four stages: planning and acquisition, operation, maintenance and disposal.
  5. In line with the Commodity Management Framework, the Agency optimizes the productivity and use of information technology assets throughout their life cycle.


As of March 31, 2014, 95% of new printers purchased will offer one or more environmental performance factors.
Performance measurement RPP DPR
Progress toward goal    
Proportion of printers purchased presenting environmental performance factors. Of the Agency’s 215 printers, 180 are ENERGY STAR qualified and were purchased since 2007. 84%  
Progress accomplished with respect to performance measurement for the given fiscal year Targets  
FY 2011-12 N/A  
FY 2012-13 95%  
FY 2013-14 95%  

Strategies/comments

  1. Scope: Printing units are defined as network printers, local printers and multiplex units.
  2. The Agency’s Technology Directorate keeps an updated list of all units in place.
  3. Printers are renewed in bulk every three years. The last renewal took place in March 2010, and the next is scheduled for late 2012-13. That is why no goal has been set for the RPP 2011-12.
  4. Environmental performance factors will be identified for the selection of printers at the next renewal.
  5. The Agency’s Technology Directorate is responsible for monitoring attainment of the target.
  6. More than 60% of photocopiers also have print and fax options, thus minimizing the number of machines.
  7. When replacing electrical equipment, the Agency purchases ENERGY STAR qualified equipment.


By March 31, 2014, 90% of copy paper purchased will contain at least 30% recycled material.
Performance measurement RPP DPR
Progress toward goal    
Percentage of paper purchased containing at least 30% recycled material out of the total volume of paper purchased during the 2009-10 baseline year 100%  
Progress accomplished with respect to performance measurement for the given fiscal year Targets  
FY 2011-12 50%*  
FY 2012-13 100%  
FY 2013-14 100%  

Strategies/comments

  1. Scope: Paper is defined as 8.5 x 11, 8.5 x 14 and 11 x 17 paper.
  2. Roles and responsibilities: paper purchasing is decentralized. Responsibility for attaining the goal lies with all Agency sectors. The PCA Directorate will handle monitoring, information collection and reporting for this.
  3. Method used to determine paper consumption: the quantity of paper purchased is determined manually from invoices.
  4. Reporting requirements: Each year, the Agency’s PCA Directorate collects data from all business offices and the Governmental Affairs Branch. Data for head office are centralized at the PCA Directorate.
  5. * In the 2011-12 RPP, the Agency presented targets for the purchase of recycled paper for 2011-12 to 2013-14, whereas information on the volume of purchases of this type of paper for the baseline year was not yet available. Once the data on the volume of purchases of recycled paper for the 2009-10 baseline year were received, the targets for 2012-13 and 2013-14 were revised upward. The target for 2011-12 remains unchanged, in order to facilitate reporting in the DPR 2011-12.
  6. The Agency uses 100% recycled paper at head office, and will be broadening this application to all its offices (use of 30% recycled paper, purchased via mandatory standing offer).
  7. A communications strategy will have to be drawn up to publicize the Guide and the means to be used to attain the target.

Green procurement training goal

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

From April 1, 2011, 100% of employees (manager, procurement officer and assistant) in the Procurement Sector of the PCA Directorate will receive training on green procurement through Course C215 of the Canada School of Public Service (CSPS).
Performance measurement RPP DPR
Progress toward goal    
Proportion of Procurement Sector employees having taken CSPS Course C215 during the 2010-11 baseline year 67%  
Progress accomplished with respect to performance measurement for the given fiscal year Targets  
FY 2011-12 100%  
FY 2012-13 100%  
FY 2013-14 100%  

Strategies/comments

  1. Three Procurement Sector employees are concerned: one PG-04, one PG-02 and one CR-04.
  2. Two of these three employees have taken training. The third employee is to take the training in 2012-13.
  3. Training used: CSPS Course C215 on green procurement only.
  4. Reporting requirements: Annual data collection from employees and the CSPS.
  5. Roles and responsibilities: The Agency’s PCA Directorate is responsible for monitoring of and reporting on green procurement training.

Goal concerning integration of environmental considerations in performance evaluations


As of April 1, 2011, environmental considerations will be integrated into the performance evaluations of all the Agency’s Procurement sector employees.
Performance measurement RPP DPR
Progress toward goal    
Percentage of the Agency’s Procurement Sector employees having in their performance agreements an environmental consideration goal for procurement, for the 2010-11 baseline year 0%  
Progress accomplished with respect to performance measurement for the given fiscal year Targets  
FY 2011-12 100%  
FY 2012-13 100%  
FY 2013-14 100%  

Strategies/comments

  1. Three Procurement Sector employees—one PG-04, one PG-02 and one CR-04—are concerned by the integration of environmental considerations in their performance evaluations.
  2. Since 2011-12, a SMART target has been included in the performance agreements of all PCA Directorate Procurement sector employees, in line with the process in place for the drafting of performance agreements.

Green procurement management processes and controls goal


By March 31, 2013, management processes and controls for procurement will ensure that environmental performance considerations are integrated in the procurement process.
Performance measurement RPP DPR
Progress toward goal    
Number of processes revised in order to integrate environmental performance considerations, for the 2010-11 baseline year.
(Number of processes to be revised: 4)
0  
Progress accomplished with respect to performance measurement for the given fiscal year
(cumulative)
Targets  
FY 2011-12 2  
FY 2012-13 4  

Strategies/comments

  1. Scope: Currently, the four procurement processes are: the Commodity Management Framework, ISO procedure on procurement, request for proposals for drawing up a contract, and procedure for consulting and professional services.
  2. All processes will be revised so as to integrate or enhance existing practices.
  3. Particular attention will be paid to action to be taken to comply with reporting requirements.

Notes:



Sources of non-respendable revenue

The following table presents the Agency’s non-respendable revenue by program activity. Non-respendable revenue consists of all non-tax revenue that will be credited to the Consolidated Revenue Fund.

Non-Respendable Revenue
(in thousands of dollars)
Program Activity Forecast
Revenue
2011-12
Planned
Revenue
2012-13
Planned
Revenue
2013-14
Planned
Revenue
2014-15
Business development 40,446 35,578 42,643 56,195
Regional economic development 71 71 109 615
Strengthening community economies 2,192 3,067 9,938 11,500
Internal services 0 0 0 0
Total Non-respendable Revenue 42,709 38,716 52,690 68,310


Upcoming Internal Audits and Evaluations (next three fiscal years)

Upcoming Internal Audits


Name of internal audit Internal audit type Status Expected completion date
2012-13
Audit of the financial management control framework for regular programs Management mechanism Planned 3rd quarter
Annual audit of the Municipal Rural Infrastructure Fund Management mechanism Planned 3rd quarter
Audit of the Building Canada Fund – Communities component Management mechanism Transfer payment Planned 3rd quarter
Review of the level of preparedness for certification of financial statements Management mechanism Planned 4th quarter
Follow-up audit of audit recommendations from recent years Follow-up Planned 4th quarter
Management audit of the Agency’s major or recurring contribution agreements Management mechanism Transfer payment Planned To be determined
2013-14
To be determined
2014-15
To be determined

Upcoming Evaluations


Name of evaluation Program activity Status Expected completion date
Economic Development Initiative (EDI) Strengthening community economies In progress Fiscal year 2012-13
Business Support Fund and Business Startup and Succession Fund in the regions of Quebec Strengthening community economies Planned Fiscal year 2012-13