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Expenditure Management

Reports on Plans and Priorities

2012-13

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Greening Government Operations

Overview

The Greening Government Operations supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned or expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally-generated EEE. (Optional in RPP 2011–12) No*  
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. FY 2011–12 N/A  
FY 2012–13 N/A  
FY 2013–14 100%  

Strategies / Comments

  1. Scope: Location of facilities is 140 O’Connor St., Ottawa, Ontario. This is the only location for the Department. 
  2. *Processes: Disposal of electronic and electrical equipment is currently a shared service provided by the Treasury Board of Canada Secretariat (TBS). Processes are being reviewed to ensure that all equipment is reused or recycled in a responsible manner. It is anticipated that by 2013–14 the disposal of electronic and electrical equipment will be reintegrated into the Department of Finance Canada, at which time the Department will have an implementation plan in place.
  3. Reporting: Establish reporting requirements and define mechanisms to evaluate plan effectiveness.
  4. Continuous improvement: Establish plans and procedures to ensure that the target is met.

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow. 2:1  
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. FY 2011–12 2:1  
FY 2012–13 8:1  
FY 2013–14 8:1  

Strategies / Comments

  1. Definition: The Department of Finance Canada has defined a printing unit as stand-alone and networked printers as well as multi-function devices (copiers).
  2. Scope: Fax and scanning functionality in multi-functional units is currently not operational for security reasons. Therefore, desktop scanners and faxes are currently excluded. Print units supporting other security requirements such as the separate print infrastructure required to support the secure network environment are also excluded.
  3. Number of print units: The number of units will be determined by physical inventory.
  4. Number of employees: All employees of the Department will be included, to be determined in consultation with Human Resources specialists.
  5. Processes: Management of printer and copier resources will need to be centrally managed to reduce indiscriminate purchase of printers and to implement recommendations of the print optimization study conducted in 2011–12. Implementation of the optimized print strategy will begin in 2012–13, with full implementation targeted for the Department’s move to 90 Elgin St.
  6. Communications and continuous improvement: Establish plans and strategies for departmental engagement to ensure that the target is met.
  7. Reporting: Establish reporting requirements and procedures to monitor implementation.

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–2006 and 2011–2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. (Optional in RPP 2011–12) N/A*   
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. (Optional in RPP 2011–12) FY 2011–12 N/A*   
FY 2012–13 10%  
FY 2013–14 20%  

Strategies / Comments

  1. Scope: All paper consumption will be included in the baseline count.
  2. Number of employees: All employees of the Department of Finance Canada will be included, to be determined in consultation with Human Resources specialists.
  3. *Method of determining paper baseline: The warehousing and distribution of photocopy paper is a shared service provided by TBS. The inventory of paper for the departments was not segregated for the 2010–11 and 2011–12 fiscal years. Therefore, a baseline will be determined by using the total usage of paper for TBS and the Department of Finance Canada for the 2011–12 year, and average usage will be determined based on total usage for the two departments. Beginning in 2012–13, paper inventories will be segregated to ensure the most accurate usage data. 
  4. Processes: Acquisition of paper is done solely from Public Works and Government Services Canada’s (PWGSC’s) Green Standing Offer for paper.
  5. Communications and continuous improvement: Improve employee awareness of paper reduction practices through communication, including employee information sessions and intranet presence.
  6. Links: The print optimization and paper reduction targets are closely linked. For example, new print infrastructure could be defaulted to duplex printing to reduce paper usage.
  7. Reporting: Report annually on paper reduction targets.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. (Optional in RPP 2011–12) Yes (by March 31, 2012)  

Strategies / Comments

  1. Scope: Meetings held within or by the Department of Finance Canada. 
  2. Processes: The guide is intended to be used by meeting organizers and participants to reduce the environmental impacts of meetings held within or by the Department of Finance Canada.
  3. Reporting: Establish mechanisms to report on the effectiveness of the green meeting initiative.
  4. Communications and engagement: Increase awareness of green meeting practices through information sessions and intranet presence. 

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least three SMART green procurement targets to reduce environmental impacts.


By March 31, 2014, 70% of contracts for services and/or contracting processes will include environmental considerations.
Performance Measure RPP DPR
Target Status  
Percentage of service contracts or processes with environmental criteria relative to the total number of service contracts awarded. N/A
Progress against measure in the given fiscal year.    
Progress in the 2011–12 fiscal year. 10%  
Progress in the 2012–13 fiscal year. 30%  
Progress in the 2013–14 fiscal year. 70%  

Strategies / Comments

  1. Scope: All service contracts awarded under departmental authority. 
  2. Processes: Environmental criteria will be consistent with the Guideline for Green Services Procurement. PWGSC’s consolidated procurement instruments will be used whenever possible.
  3. Reporting: Establish and implement mechanisms to track and report on target progress.
  4. Communications and continuous progress: Continue to communicate to increase employee awareness.


By March 31, 2013, 90% of IT hardware purchases will continue to be environmentally preferred models.
Performance Measure RPP DPR
Target Status  
Percentage of IT hardware purchases that meet the target relative to the total IT hardware purchases. N/A  
Progress in the 2011–12 fiscal year. 90%  
Progress in the 2012–13 fiscal year. 90%  

Strategies / Comments

  1. Scope: IT hardware is defined as desktop and notebook computers.
  2. Processes: Use PWGSC’s consolidated procurement instrument for IT hardware.
  3. Reporting: Continue to track and report on target progress.
  4. Communications and continuous improvement: Continue to work proactively with departmental IT specialists to ensure that environmental considerations are included to the extent possible in all IT procurement.


By March 31, 2013, 90% of furniture purchases will be environmentally preferred models.
Performance Measure RPP DPR
Target Status  
Percentage of furniture purchases meeting the target relative to the total percentage of all furniture purchases. N/A  
Progress in the 2011–12 fiscal year. 60%  
Progress in the 2011–13 fiscal year. 90%  

Strategies / Comments

  1. Scope: Office furniture will be defined as chairs, cabinets, shelving, panels and desks.
  2. Processes: Utilize PWGSC’s mandatory consolidated procurement instrument for the various furniture types (chairs, cabinets, shelving, panels and desks) whenever possible. If not, then establish an internal process for adding environmental considerations to office furniture purchases not purchased using a consolidated procurement instrument.
  3. Reporting: Establish process requirements to track and report on target progress.
  4. Communications and continuous improvement: Continue to work proactively with departmental facilities specialists to ensure that environmental considerations are included to the extent possible in all furniture procurement.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.


Training for Select Employees.

By March 31, 2014, 95% of functional specialists of procurement or materiel management will have green procurement training through the CSPS course C215 or in-house equivalent.
Performance Measure RPP DPR
Target Status  
Percent of functional specialists of procurement or materiel management with formal green procurement training relative to the total number of functional specialists of procurement or materiel management deemed as requiring training. N/A  
Progress in the 2011–12 fiscal year. 30%  
Progress in the 2012–13 fiscal year. 60%  
Progress in the 2013–14 fiscal year. 95%  

Strategies / Comments

  1. Scope: All employees of the Procurement and Contracting Section of the Department.
  2. Processes: Use of CSPS course C215 or an in-house alternative and its delivery method. 
  3. Reporting: Monitor to ensure that all new employees receive training and report on target progress.
  4. Communications and continuous improvement: Maintain internal communication to ensure employee engagement.


Employee performance evaluations for managers and functional heads of procurement and materiel management.

By March 31, 2013, 100% of employee performance evaluations for employees of the Contracting and Procurement Division of the Department will have a target relative to green procurement.
Performance Measure RPP DPR
Target Status  
Percentage of materiel managers, procurement personnel and functional specialists with a green procurement clause in their performance evaluation relative to the total number of materiel managers, procurement personnel and functional specialist staff deemed as relevant. N/A  
Progress in the 2011–12 fiscal year. 20%  
Progress in the 2012–13 fiscal year. 100%  

Strategies / Comments

  1. Scope: The scope of this target has been broadened to include all functional specialists in procurement. The target previously applied to functional heads.
  2. Processes: Validate the responsible managers and maintain records. 
  3. Reporting: Establish process requirements to track and report on target progress.
  4. Communications and continuous improvement: Maintain internal communication to ensure employee engagement.


By March 31, 2014, 75% of acquisition card holders will have green procurement training through the CSPS course C215 or in-house equivalent.
Performance Measure RPP DPR
Target Status  
Percentage of acquisition card holders trained in green procurement relative to the total number of acquisition card holders. 75%  
Progress in 2011–12 fiscal year. 75%  
Progress in 2012–13 fiscal year. 85%  
Progress in 2013–14 fiscal year. 90%  

Strategies / Comments

  1. Scope: Define an acquisition card holder.
  2. Processes: Use of CSPS course C215 or an in-house alternative and its delivery.
  3. Number of acquisition card holders: Procurement will be able to provide the total number of acquisition card holders.
  4. Reporting: Establish process requirements to track and report on target progress.
  5. Communications and continuous improvement: Establish plans and strategies for departmental engagement and communications to ensure that the target is met.


Management processes and controls

By March 31, 2014, 50% of all identified procurement processes and controls will ensure environmental performance considerations are integrated in the procurement process.
Performance Measure RPP DPR
Target Status    
Percentage of identified procurement processes and controls with environmental performance considerations integrated relative to the total number of identified procurement processes and controls. N/A  
Progress in the 2011–12 fiscal year. 10%  
Progress in the 2012–13 fiscal year. 30%  
Progress in the 2013–14 fiscal year. 50%  

Strategies / Comments

  1. Scope: Continue to define what procurement processes and controls will be subject to the integration of environmental performance considerations.
  2. Processes: Identify required changes. Plan and obtain approvals on changes to documents. Implement and publish changes in documents.
  3. Reporting: Establish process requirements to track and report on target progress.

Green Procurement Reporting For Departments and Agencies Not Bound by the Federal Sustainable Development Act


Departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act must complete mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement using this section.1

Strategies / Comments

  1. The Department of Finance Canada is bound by the Federal Sustainable Development Strategy and will meet the requirements of the Policy on Green Procurement through the Departmental Sustainable Development Strategy.

Voluntary Reporting on Any Other Greening Government Operations Initiative


The Department will reuse its surplus office supplies internally by offering a Surplus Supplies Store for use by the Administrative Officer community. Any additional surplus office supplies will be donated to non-profit organizations in the NCR.
Performance Measure RPP DPR
Target Status  
Quantity of skids reused and sent to non-profit organizations. (Baseline 2010–11) 7 skids  
Progress in 2011–12 fiscal year.    
Progress in 2012–13 fiscal year.    
Progress in 2013–14 fiscal year.    

Strategies / Comments

  1. Sources of supplies: Work with departmental employees, namely the Administrative Officer community to encourage reuse and recycling of surplus office supplies.
  2. Processes: Work with the Green Citizenship Network to have volunteers triage the surplus supplies and place the items on designated shelving and/or place them in boxes for shipping to non-profit organizations.
  3. Donations: Direct surplus to registered non-profit organizations as applicable.
  4. Reporting: Establish a tracking system and reporting mechanism.
  5. Communications and continuous improvement: Establish plans and strategies for departmental engagement and communications.


By March 31, 2014, 7.5% of Finance employees will be members of the Green Citizenship Network. 
Performance Measure RPP DPR
Target Status  
Percentage of personnel who are members of the Finance Green Citizenship Network (Baseline November 2010) 6.17%  
Progress in 2011–12 fiscal year. 6.50%  
Progress in 2012–13 fiscal year. 7.00%  
Progress in 2013–14 fiscal year. 7.50%  

Strategies / Comments

  1. Processes: Work with the Green Citizenship Network to promote awareness, promote green initiatives, and encourage volunteer and advisory capacities on various files.
  2. Reporting: Establish a tracking system and reporting mechanism.
  3. Communications and continuous improvement: Establish plans and strategies for departmental engagement and communications to ensure that the target is met. 


Notes:

  • 1. Alternatively, departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act (FSDA) can follow the approach required of FSDA departments for green procurement by setting and reporting on green procurement targets as specified in the green procurement sections 8.10 and 8.11 above.



Date Modified: 2012-05-08
 
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