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Greening Government Operations

Overview

The Greening Government Operations (GGO) supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

For guidelines on how to complete the GGO supplementary table, please refer to the Public Works and Government Services Canada Publiservice site: http://publiservice.tpsgc-pwgsc.gc.ca/greening/text/strategie-strategy-e.html

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned/expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Green Procurement Targets

SMART Green Procurement Targets


8.10 As of April 1, 2012, the Tribunal will establish three SMART green procurement targets to reduce environmental impacts.
1. By March 31, 2015, the Tribunal will reduce the dollar value per employee spent on office supplies by 20 percent.
Performance Measure RPP DPR
Target status  
Performance measure baseline: $42,000 spent on office supplies (3 year average from 2008-2009 to 2010-2011) for 85 employees $495/employee spent on offices supplies
Progress against measure in the given fiscal year. 6.87%
($461/employee)
 

Strategies/Comments

1. Specific: The target is one of the key commodities identified by the Office of Greening Government Operations (OGGO).
2. Measurable: Information is easily located in the Tribunal's financial system in order to assess progress.
3. Achievable: Procurement officers will be tracking the Tribunal's progress as we move forward.
4. Relevant: Office supplies are necessary for employees in order to do their work, therefore supplies are a common expenditure that can easily be assessed.
5. Time-bound: A strategy is already being developed in order to track expenditures throughout the coming fiscal year (2012-2013).

Other Considerations

1. Scope: Department-wide office supplies.
2. Process/Reporting requirements: Financial System, various suppliers on National Master Standing Offer (NMSO).
3. Roles and responsibilities: Lead by the department's Strategic and Financial Planning Coordinator.
4. Plans for engagement: Ongoing communication with staff.
5. Estimated benefits: Reduces waste, increase reusability.



2. By March 31, 2014, the Tribunal will achieve an 8:1 average ratio of employees to printing units. The Tribunal will apply the target where building occupancy levels, security considerations and space configuration allow.
Performance Measure RPP DPR
Target status  
Performance measure baseline: Ratio of the Tribunal's employees to printing units in fiscal year 2010-2011, where building occupancy levels, security considerations and space configuration allow. 2.7:1
Progress against measure in the given fiscal year. 5.3:1  

Strategies/Comments

1. Specific: The target is one of the key commodities identified by the OGGO.
2. Measurable: Information is retrievable using printer/work-centre tracking methods and by comparing the result with the number of FTEs in a given year.
3. Achievable: Materiel Management and Information Technology sections are working in collaboration to achieve the desired ratio.
4. Relevant: Printer, scanner, photocopier costs will be reduced by replacing some of this equipment with multifunction work centres.
5. Time-bound: In progress.

Other Considerations

1. Scope: All printer, photocopier requirements.
2. Processes/Reporting requirements: Financial system as well as other monitoring tools (Excel spreadsheet).
3. Roles and responsibilities: Materiel Management Section in collaboration with the Information Technology Section.
4. Plans of engagement: Maintain collaboration with Information Technology Section for participation in re-allocating work-centre devices once printers have been removed.
5. Estimated benefits: Less printing devices within the department resulting in less waste and less maintenance on various machines.



3. By March 31, 2014, the Tribunal will reduce internal paper consumption per employee by 20 percent from the 2010-2011 baseline.
Performance Measure RPP DPR
Target status  
Number of sheets of internal office paper purchased or consumed per employee in the baseline year, as per departmental scope. Baseline: 14,953 sheets of copy paper per FTE in 2010-2011 14,953 sheets per employee
Progress against measure in the given fiscal year. 13%
13,000 sheets per employee
 

Strategies/Comments

1. Specific: The target is one of the key commodities identified by the OGGO.
2. Measurable: Information is retrievable from the Tribunal's financial system and through NMSO holders.
3. Achievable: Copy paper purchases are managed by only one cost-centre manager.
4. Relevant: Paper is one of the most procured items of the department.
5. Time-bound: Ongoing.

Other Considerations

1. Scope: All copy paper used throughout the department.
2. Processes/Reporting requirements: Financial system and NMSO holders.
3. Roles and responsibilities: Materiel Management.
4. Plans of engagement: Maintain collaboration with the Information Technology Section in order to ensure that default settings on copy devices promote environmental practices.
5. Estimated benefits: Reduced waste, reduced consumption and reduce costs.


SMART Targets for Training

As of April 1, 2011, the Tribunal will establish SMART targets for training as they pertain to procurement decision-making.

8.11 As of April 1, 2011, the Tribunal will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.


Training for select employees.

By March 31st, 2014, 75 percent of materiel managers and procurement personnel (including acquisition card holders, as well as employees and managers identified as a procurement and/or materiel management functional specialist) will receive green procurement training through course C215, given by the Canada School of Public Service, or an in-house equivalent.
Performance Measure RPP DPR
Target status  
Percentage of functional specialists and acquisition card holders who have acquired green procurement training. Baseline year 2010-2011: 0%. 0%
Progress against measure in the given fiscal year. 37.5%  

Strategies/Comments

1. Specific: Obtain training for 75 percent of targeted employees.
2. Measurable: Procurement functions and the issuance of acquisition cards are centralized and easily tracked.
3. Achievable: Integrate training and functional specialists training plan.
4. Relevant: Increase awareness for greater results.
5. Time-bound: Ongoing as new employees join the Contracting and Administrative Services group.

Other Considerations

1. Scope: All functional heads; recommended for other acquisition card holders.
2. Processes/Reporting requirements: Canada School of Public Service.
3. Roles and responsibilities: Manager, Finance, Planning and Administration, and Coordinator, Contracting and Administrative Services leading.
4. Plans for engagement: Will be included in all training plans for functional specialists; recommended for acquisition card holders.
5. Estimated benefits: Employee awareness of potential environmental impact of government acquisitions.


SMART Targets for Employee Performance Evaluations

As of April 1, 2012, the Tribunal will establish SMART targets for employee performance evaluations as they pertain to procurement decision-making.


Employee performance evaluations for managers and functional heads of procurement and materiel management.

By March 31, 2013, managers and functional heads will add green procurement considerations to 100 percent of performance evaluations of procurement and materiel management employees.
Performance Measure RPP DPR
Target status  
Include green procurement in the performance evaluations of all procurement and materiel management employees at the Tribunal. Baseline year 2010-2011: 0%. 0%
Progress against measure in the given fiscal year. 100%  

Strategies/Comments

1. Specific: Achieve integration with performance evaluations for 100 percent of identified positions.
2. Measurable: A limited number of positions are to be measured.
3. Achievable: Target is to be added to employee performance evaluations by managers and retained in the employee file by Human Resources.
4. Relevant: Increase awareness for greater results.
5. Time-bound: Beginning in fiscal year 2012-2013 and ongoing.

Other Considerations

1. Scope: All functional heads.
2. Process/Reporting requirements: Manager's record on employee performance evaluation forms.
3. Roles and responsibilities: Manager, Finance, Planning and Administration as well as Coordinator, Contracting and Administrative Services leading.
4. Plans for Engagement: Support from affected managers.
5. Estimated Benefits: Increased awareness and environmental consciousness.


SMART Target for Management Processes and Controls

As of April 1, 2011, the Tribunal will establish SMART targets for management processes and controls as they pertain to procurement decision-making.


Management processes and controls.

By March 31, 2013, green consideration will need to be incorporated into all new contract requests.
Performance Measure RPP DPR
Target status  
Include green considerations as an item on the departmental procurement checklist. Baseline year 2010-2011: 0%. 0% of new contract requests
Progress against measure in the given fiscal year. 100%  

Strategies/Comments

1. Specific: Add environmental considerations to the Contracting Checklist that will accompany all new contract files.
2. Measurable: Target will be measured based on the checklists added to files which will require the signature of the Coordinator, Contracting and Administrative Services.
3. Achievable: the Tribunal has a small centralized procurement unit.
4. Relevant: Provides a constant reminder to functional heads that environmental considerations need to accompany all contract requests.
5. Time-bound: Beginning in fiscal 2012-2013 and ongoing.

Other Considerations

1. Scope: All functional heads in Procurement and Contracting. Affecting responsibility centre managers preparing contract requests.
2. Process/Reporting requirements: File verification.
3. Roles and responsibilities: Coordinator, Contracting and Administrative Services leading.
4. Plans for engagement: Support from senior management as well as Manager, Finance, Planning and Administration.
5. Estimated benefits: Environmental considerations for each applicable request.