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2012-13
Report on Plans and Priorities



Library and Archives Canada





Supplementary Information (Tables)





Table of Contents




Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Green Building Targets

8.10 As of April 1, 2012, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.


Portable Personal Computers (tablet and/or laptop)
Performance Measure RPP DPR
Target Status On Track
Portable Personal Computers 75%
Progress against measure in the given fiscal year 2011–2012. 50% 70%

Strategies / Comments

  1. In order to become less dependent on paper, employees will be provided with portable personal computers as their main workstations.
  2. Library and Archives Canada employees, where feasible, will be equipped with Portable Personal Computers by March 31, 2015, thus reducing the number of computers purchased.
  3. Measurable: Information available from the LAC financial system.
  4. Achievable: Departmental policy mandating use of PWGSC standing offers.
  5. Relevant: High volume / expenditure of IT hardware purchases.
  6. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

  1. Scope: All IT computers purchases
  2. Processes / reporting requirement: Financial database.
  3. Roles and responsibilities: Director of IT is target lead.
  4. Estimated environmental benefits: Reduced energy use / hazardous material/reduced number of workstations.


Reduction of number of printers at LAC
Performance Measure RPP DPR
Target Status Opportunity for Improvement
Reduction of number of printers 30%
Progress against measure in the given fiscal year 2011–2012. N/A N/A

Strategies / Comments

  1. Specific: As part of its Modernization activities, LAC is moving toward a fully digital mobile office environment.
  2. Measurable: The goal is to reduce the number of printers at LAC by 75%.
  3. Methodology: To achieve this reduction target, the ratio of printers per employee should be 1:15. As LAC employees are issued portable personal computers, printers will become less necessary. Employees will no longer need to print materials required for meetings. They will participate and collaborate using their portable personal computers. This will not only benefit the environment, it will also reduce material, maintenance and supports costs.
  4. Roles and responsibilities: Director of IT is target lead.
  5. Time-bound: Achieve targets by April 2014.


Secure Waste Paper destruction by shredding, pulping or disintegrating of surplus government paper and/or plastic
Performance Measure RPP DPR
Target Status On Track
Secure destruction of waste paper 4,000 metric tons
Progress against measure in the given fiscal year 2011–2012. 3,544 metric tons 3,759 metric tons

Strategies / Comments

  1. Specific: The paper is destroyed and Library and Archives Canada is receiving funds for the pulps.
  2. Measurable: The company provides a monthly report of metric tons destroyed.

Other Reporting Considerations:

  1. Scope: All Library and Archives Canada's national and regional offices.
  2. Roles and responsibilities: Manager of Contracting and Materiel Management is target lead.
  3. Estimated environmental benefits: Consistent with the environmental hierarchy of Reduce, Reuse, Recycle.
  4. Means that less paper is disposed of in landfills and paper is reused in recycled material.
  5. Less damage to forests.

8.11 As of April 1, 2012, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.


Training for designated employees.

As of April 1, 2012, Contracting and Materiel Management Personnel received green procurement training through CSPS course C215.
Performance Measure RPP DPR
Target Status On Track
Number of Contracting and Materiel Management staff with formal green procurement training relative to total number of Contracting and Materiel Management staff. 100%
Progress against measure in the given fiscal year 2011–2012. 100% 90%

Strategies / Comments

  1. Specific: Achievement level of 100%, 90% of employees have taken the Green Procurement Course.
  2. Measurable: Information available from CSPS and in-house HR tracking system.
  3. Achievable: Departmental policy mandates all existing and new designated employees to take green procurement training.
  4. Relevant: Targets all relevant employees.
  5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

  1. In-house training used: None - CSPS Course C215 only.
  2. Reporting requirements: LAC maintains a list of employees who have taken the training.
  3. Roles and responsibilities: Manager of Contracting and Materiel Management Section is target lead.
  4. Plans for engagement: The training is mandatory for section personnel.


Employee performance evaluations for managers and functional heads of procurement and materiel management.

As of April 1, 2013, environmental considerations will be incorporated into the performance evaluations of all functional heads of procurement and materiel management.
Performance Measure RPP DPR
Target Status On- Track
Number of performance evaluations that incorporated environmental considerations, relative to total number of performance evaluations of managers and functional heads of procurement and materiel management. 100%
Progress against measure in the given fiscal year 2011–2012. 50% 80%

Strategies / Comments

  1. Specific: Achievement of 100% of managers and functional heads of procurement and materiel management will have environmental considerations in their performance evaluation.
  2. Measurable: Information available from in-house HR tracking system.
  3. Achievable: Functional heads of procurement and materiel management include environmental considerations in their performance evaluations.
  4. Relevant: Targets all relevant employees.
  5. Time-bound: Achieve targets by April 2013.

Other Reporting Considerations:

  1. Reporting requirements: Director General to report to target lead.
  2. Roles and responsibilities: Manager of Contracting and Materiel Management section is target lead.
  3. Plans for engagement: Inclusion in Employee Performance Management Agreements.


Management processes and controls.

By March 31, 2013, all identified management processes and controls, relating to procurement, will have incorporated environmental considerations.
Performance Measure RPP DPR
Target Status Opportunity for Improvement
Materiel Management Guide and Packaging returned 50%
Progress against measure in the given fiscal year 2011–2012. 50% 10%

Strategies / Comments

  1. Specific: Creation of Materiel Management Guide.
  2. Measurable: Existence of baseline list of all formalized management processes and controls.
  3. Achievable: Materiel Management personnel responsible for target.
  4. Relevant: Decision-making authority for purchases decentralized.
  5. Time-bound: Ongoing.

Other Reporting Considerations:

  1. Examples: Investment planning, Procurement Review Committee, procurement and materiel management and assets management information process.
  2. Methodology: Analysis of departmental decision-making processes and controls to determine those that should include environmental considerations.
  3. Reporting requirements: Director General leads reports annually.
  4. Roles and responsibilities: Manager of Contracting and Materiel Management Section is target lead.
  5. Mechanisms to evaluate: First review scheduled in 2014.
  6. Plans for engagement: Discussion topic of management committee.


Sources of Respendable and Non-Respendable Revenue

A. Respendable Revenue


Program Activity ($ thousands)
Forecast
Revenue
2011–12		 Planned
Revenue
2012–13		 Planned
Revenue
2013–14		 Planned
Revenue
2014–15
Exploration of Documentary Resources
Service Fees 550.0 550.0 550.0 550.0
Total Respendable Revenue 550.0 550.0 550.0 550.0

B. Non-Respendable Revenue


Program Activity ($ thousands)
Forecast
Revenue
2011–12		 Planned
Revenue
2012–13		 Planned
Revenue
2013–14		 Planned
Revenue
2014–15
Development of Regulatory Instruments and Recordkeeping Tools
Parking 3.9 3.9 3.9 3.9
Documentation of the Canadian Experience
Parking 5.8 5.8 5.8 5.8
Exploration of Documentary Resources
Parking 1.9 1.9 1.9 1.9
Internal Services
Parking 5.8 5.8 5.8 5.8
Total Non-respendable Revenue 17.4 17.4 17.4 17.4
Total Respendable and Non-respendable Revenue 567.4 567.4 567.4 567.4


Summary of Capital Spending by Program Activity


Program Activity ($ thousands)
Forecast
Spending
2011–12		 Planned
Spending
2012–13		 Planned
Spending
2013–14		 Planned
Spending
2014–15
Preservation of Continuing Memory 643.5 19,352.5 2,956.8 0.0
Total 643.5 19,352.5 2,956.8 0.0


Upcoming Internal Audits and Evaluations over the next three fiscal years

A. All upcoming Internal Audits over the next three fiscal years


1. Name of Internal Audit 2. Internal Audit Type 3. Status 4. Expected Completion Date
Holding Management Management control Planned 2012–2013
Communication / Engagement Framework Management control Planned 2012–2013
Succession Planning Management Management control Planned 2012–2013
Digital Preservation Management control Planned 2013–2014
IT Governance Management control Planned 2013–2014
Policy Management Framework Management control Planned 2013–2014

B. All upcoming Evaluations over the next three fiscal years


1. Name of Evaluation 2. Program Activity 3. Status 4. Expected Completion Date
Formative Evaluation of Documentation of the Canadian Experience 2.1 Planned 2012–2013
Formative Evaluation of LAC Modernization 1.0 & 2.0 Planned 2012–2013
Formative Evaluation of Preservation of the continuing memory 2.2 Planned 2013–2014
Formative Evaluation of Exploration of documentary resources 2.3 Planned 2013–2014