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Expenditure Management

Reports on Plans and Priorities

2012-13

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ARCHIVED - Atlantic Canada Opportunities Agency - Supplementary Tables


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Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Surplus Electronic and Electrical Equipment Target


By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally generated EEE. Yes (by March 31, 2012)   
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. FY 2011-12 N/A   
FY 2012-13 33%   
FY 2013-14 100%   

Strategies / Comments

  1. Implementation strategies: An implementation plan is being developed for the disposal of the Agency’s surplus EEE and is on track to be completed by March 31, 2012. The plan will be fully implemented at all locations by March 31, 2014. 
  2. Scope: During 2012-13, ACOA will implement the EEE disposal plan in 33% of departmental locations. 
  3. Definition of Location: For the purposes of EEE disposal, the locations are defined as the Agency’s regional offices (located in each of the four Atlantic provinces), the office in the National Capital Region, and the head office in Moncton. Total locations: 6. 
  4. In addition, the Agency will develop a tracking tool to report on the quantity of surplus EEE generated. 

Printing Unit Reduction Target


By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configurations allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010-11, where building occupancy levels, security considerations and space configurations allow. 3.6:1   
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configurations allow. FY 2011-12 5:1   
FY 2012-13 8:1   
FY 2013-14 Not applicable   

Strategies / Comments

  1. Implementation Strategies: During 2012-13, ACOA will implement the printing device consolidation strategy to reduce the number of printing units to an 8:1 ratio. 
  2. For the purposes of this target, ACOA has defined printing units as follows: Network printers, desktop/stand-alone printers and multifunctional devices (networked and non-networked). 
  3. Scope: Considerations include building occupancy levels, security and space configurations. 
  4. Method used for determining number of print units: The number of network printers was obtained through an Information Technology report. In addition to this number, a manual count was conducted to determine the number of non-network/stand-alone and multifunctional devices in order to arrive at the total number of printing units for the Agency.  
  5. Method used for determining number of office employees: For the purposes of this target, the number of office employees was calculated by using Human Resources data from an executive dashboard - number of office employees = 577.1
  6. Key Consideration: Anticipated fluctuations in total number of office employees may necessitate the recalibration of the method used to calculate the ratio. Further analysis will be conducted in 2012-13 and the numbers may be adjusted accordingly in future years. 

Paper Consumption Target


By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. 4,835 sheets
FY 2009-10 		  
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. FY 2011-12 5%
(4,593 sheets)		  
FY 2012-13 10%
(4,351 sheets)		  
FY 2013-14 20%
(3,868 sheets)		  

Strategies / Comments

  1. Baseline year: 2009-10 
  2. Scope: Includes all paper types (multi-use paper for office-related operations within the Agency [i.e. 8.5x11, 8.5x14, and 11x17 stock]). 
  3. Method used for determining number of office employees: For the purposes of this target, the number of office employees was calculated by using Human Resources data from an executive dashboard: number of office employees = 577.2
  4. Method used for determining paper consumption: Regional offices were asked to report to head office their actual purchases of paper. Head office then aggregated paper purchases from the regional and head offices to determine the overall count. 
  5. Implementation Strategies: In 2012-13, ACOA will implement a strategy to reduce internal paper consumption per office employee to 20% less than the baseline year (2009-10) by March 31, 2014. 
  6. Key Consideration: Anticipated fluctuations in total number of office employees may necessitate the recalibration of the method used to calculate the ratio. Further analysis will be conducted in 2012-13 and numbers may be adjusted accordingly in future years. 

Green Meetings Target


By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. Yes (by March 31, 2012)  

Strategies / Comments

  1. A green meeting guide is being developed and is on track to be implemented by March 31, 2012. 
  2. ACOA’s adoption of a guide for greening meetings will include drafting the guide, establishing a communications and implementation plan, and obtaining support and approval from senior management. 

Green Procurement Targets

As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.

By March 31, 2014, ACOA will reduce the number of printed telephone books received by 40% relative to the baseline year 2010-11.
Performance Measure RPP DPR
Target Status  
Number of printed telephone books received in the baseline year (2010-11). 678   
Progress against measure in the given fiscal year. 40% (407)   

Strategies / Comments

  1. ACOA has ensured that this target meets SMART target requirements.
    (i.e. Specific, Measurable, Achievable, Relevant and Time-bound)  
  2. Implementation Strategies: In 2012-13, ACOA will work with telephone service providers to maintain a 40% reduction in the number of printed telephone books relative to the baseline year of 2010-11. 
  3. Method of counting number of phone books: Telephone service provider to provide number of copies sent to Agency in the given year. 


As of April 1, 2011, 83% of IT hardware purchases will be environmentally preferred models.
Performance Measure RPP DPR
Target Status  
Baseline percentage of IT hardware purchases that are environmentally preferred models in the baseline year (2010-11) 83%   
Progress against measure in the given fiscal year. 83%   

Strategies / Comments

  1. ACOA has ensured that this target meets SMART target requirements.
    (i.e. Specific, Measurable, Achievable, Relevant and Time-bound) 
  2. Definition of Environmentally Preferred: Models purchased through Public Works and Government Services Canada’s Green Standing Offer. 
  3. During 2012-13, 83% of IT hardware purchases will continue to be environmentally preferred models. 


By March 31, 2014, ACOA will reduce the number of printed agendas by 25%.
Performance Measure RPP DPR
Target Status  
Number of agendas ordered in baseline year
(2009-10)		 336  
Progress against measure in the given fiscal year. 20% (202)   

Strategies / Comments

  1. ACOA has ensured that this target meets SMART target requirements.
    (i.e. Specific, Measurable, Achievable, Relevant and Time-bound) 
  2. During 2012-13 ACOA will reduce the number of printed agendas ordered by a further 10%, achieving a cumulative reduction of 20% relative to the baseline year of 2009-10. By March 31, 2014, ACOA will achieve a 25% reduction against the baseline year of 2009-10. 
  3. Scope: This target refers to the physical agenda notebooks used to keep track of daily appointments.  Reducing the number ordered and encouraging the use of electronic calendars commonly available as part of e-mail programs will have an impact on the amount of paper that is consumed. 
  4. Method for determining number of booklets ordered: Each regional office was asked to provide the total number of printed agenda booklets in the baseline year of 2009-10. ACOA’s head office then aggregated the number of printed agenda booklets from all regions and head office to determine the overall count. This will be compared to the total number ordered in future years. 

As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

Training for Select Employees.

By March 31, 2014, all designated employees and acquisition card holders will have taken a recognized training course on green procurement offered by the Canada School of Public Service, or any other federal government department.
Performance Measure RPP DPR
Target Status  
Percentage of acquisition card holders who have green procurement training (Baseline 2010-11) 28%  
Percentage of designated employees who have completed green procurement training (Baseline 2011-12) N/A (not required until March 31, 2012)  
Percentage of acquisition card holders who have completed green procurement training at the end of the given fiscal year. 100%  
Percentage of designated employees who have successfully completed green procurement training by the end of the given fiscal year. 90%  

Strategies / Comments

  1. ACOA has ensured that this target meets SMART target requirements.
    (i.e. Specific, Measurable, Achievable, Relevant and Time-bound) 
  2. Scope:
    Select Employees:     In addition to acquisition card holders, 90% of designated employees will have completed green procurement training.
    Recognized training course: For acquisition card holders, this will be achieved by means of an online course offered through the Government of Canada’s training website. 
  3. Scope of target for acquisition card holders: All new cardholders will be required to take the course before receiving a card. 

Exclusions may include positions that are vacant.



Employee performance evaluations for managers and functional heads of procurement and materiel management.

As of March 31, 2012, all identified managers and functional heads will have environmental consideration clauses incorporated into their performance evaluations.
Performance Measure RPP DPR
Target Status  
Percentage of identified managers and functional heads with environmental consideration clauses incorporated into their performance evaluations in baseline year (2011-12) N/A (not required until March 31, 2012)  
Progress against measure in the given fiscal year. 90%  

Strategies / Comments

  1. ACOA has ensured that this target meets SMART target requirements.
    (i.e. Specific, Measurable, Achievable, Relevant and Time-bound) 
  2. In 2012-13 and subsequent years, ACOA will ensure that identified positions have environmental consideration clauses incorporated into their performance evaluations. 


Management Processes and Controls

By March 31, 2014, a minimum of three management processes and controls will include environmental considerations.
Performance Measure RPP DPR
Target Status  
Number of management processes and controls that include environmental considerations in baseline year (2011-12) N/A (not required until March 31, 2012)  
Number of management processes and controls that include environmental considerations at the end of the fiscal year. FY 2011-12 N/A  
FY 2012-13 1
FY 2013-14 3  

Strategies / Comments

  1. ACOA has ensured that this target meets SMART target requirements.
    (i.e. Specific, Measurable, Achievable, Relevant and Time-bound) 
  2. In fiscal year 2012-13, ACOA will implement environmental considerations in at least one management process and control, and will implement three by March 31, 2014. 

Notes:

  • 1 All offices with less than eight ACOA employees were excluded from this target, due to the fact that achieving the 8:1 ratio of employees to printers would not be possible in these locations. Therefore, for the purposes of this target, total number of employees is calculated by taking the Agency’s forecast for total number of employees and subtracting from it the total number of employees working in locations with less than eight employees.
  • 2 All offices with less than eight ACOA employees were excluded from this target, due to the fact that these locations are often shared spaces and paper purchases are not centrally managed. This method is consistent with the approach taken for the printer target. Therefore, for the purposes of this target, total number of employees is calculated by taking the Agency’s forecast for total number of employees and subtracting from it the total number of employees working in locations with less than eight employees.


Date Modified: 2012-05-08
 
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