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Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally-generated EEE. (Optional in RPP 2011–12)  Yes  
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. FY 2011–12 100%  
FY 2012–13 100%  
FY 2013–14 100%  

Strategies / Comments

  1. In the context of this target, locations are defined as regions (Public Safety Canada currently has 31 offices located in 14 regions – including the National Capital Region (headquarters) as well as other regions across the country. Of note, 85% of Public Safety Canada employees and 90% of the Department’s electronic and electrical equipment are located in the NCR.
  2. Public Safety Canada currently has a procedure in place for headquarters and all regional presences that follow the PWGSC Federal Electronic Waste Strategy and FSDS requirements for electronic equipment.
  3. The procedure currently allows the Department to track both plug-in and battery powered ‘electronic equipment’ by equipment type
  4. The procedure also allows the Department to track mechanisms used to dispose of ‘electronic and electrical equipment’.
  5. Public Safety Canada does not currently track its electrical equipment, but will investigate ways of doing so in 2011-2012.
  6. Public Safety Canada will document and strengthen its internal process for reuse, disposal and/or recycling of all unused computer and office equipment items (from the NCR and regions). The procedures covered by this process will be reviewed and approved by the departmental Management Committee and posted on the Department’s Intranet site.
  7. Public Safety Canada will continue to find measures to reduce its volume of computers and office equipment.
  8. Public Safety Canada will continue to exploit information technology equipment buyback or municipal/provincial/federal E-waste recycling programs (Industry Canada Website, Computers for Schools, Crown Assets).

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow. (Optional) 3 :1  
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. FY 2011–12  4 :1  
FY 2012–13  8 :1  
FY 2013–14 8 :1  

Strategies / Comments

* Note: This is an estimated ratio, calculated by using the total number of printing devices and the number of employees. It does not differentiate between network and local printers and may not be representative of the distribution within the various regional presences. In fiscal year 2011-12, the Department will determine a more accurate count of printing units.

  1. Definition of Printing Unit: In the context of this target, printing units are defined as desktop printers, network printers, as well multifunctional printers (i.e. a photocopier, fax, and scanner functions).
  2. Scope: Public Safety Canada is currently determining appropriate scoping requirements for this target. It is expect that select printing units and employees will need to be scoped out due to space configuration in the regions, security considerations and the duty to accommodate.
  3. Method for Tracking Printing Units: Public Safety Canada will finalize an inventory of organizational printing units (the Department will obtain the number of printing units connected to the network).
  4. Method for Tracking Office Employees: Public Safety Canada will determine its number of office employees using its Human Resources Management System (HRMS - PeopleSoft).
  5. Implementation Strategies:
    1. Public Safety Canada will establish a Network Printer Directive where local printers will become an exception and all printing device approvals will come from the Department’s Corporate Management Branch.
    2. Public Safety Canada will review its printer requirements and deploy as required. It will also evaluate its requirements to determine the feasibility of using multifunctional devices to reduce printing units throughout the Department.  

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–2006 and 2011–2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. (Optional in RPP 2011–12) Baseline will be identified by the end of FY 2011-12   
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. (Optional in RPP 2011–12) FY 2011–12  N/A  
FY 2012–13    
FY 2013–14    

Strategies / Comments

  1. In fiscal year 2011-12, Public Safety Canada will finalize a baseline and tracking methodologies for this target.
  2. Scope:
    1. At a minimum, this target will include internal consumption of 8½ x 11 inch, 8½ x 14 inch, and 11 x 17 stock papers across Canada, including all regional offices.
    2. This target will exclude external printing, including those that have been contracted out to a printing supplier, as well as printing (e.g. a report ) resulting from a contract with an external supplier of goods and services only in circumstances when Public Safety Canada does not have the capacity to complete the printing task in-house.
    3. Additional scoping criteria may be developed in 2011-12 as the baseline and tracking methodologies are finalized (e.g., the printing of secret documents).
  3. Identified implementation strategies include:
    1. Review Public Safety Canada’s printer use management policy to ensure that the default setting for all printers and copiers are programmed for doubled-sided printing, whenever feasible.
    2. In 2011-12, further implementation strategies will be developed for this target.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. (Optional in RPP 2011–12) Expected completion date
March 2012 
 

Strategies / Comments

  1.  In the context of this target, meetings will include local meetings, regional or national meetings (more than 50km away for at least one participant), international meetings (participants from more than one country) and major events and conferences (large and/or multi day events)
  2. In 2011-12, the Department will develop strategies to green meetings including:
    1. increase the use of soft copies during meetings at Public Safety Canada (i.e. project agenda and presentations projected on the screen);
    2. use recycled plates and cutlery as well as explore ways of using environmentally friendly food and beverage services providers;
    3. increase usage of videoconferencing rather than traveling to meetings;
    4. provide water pitchers rather than bottles;
    5. using public transportation when travelling to a meeting; and
    6. use facilities with environmentally preferred products in washrooms, meeting rooms etc.
  3. Public Safety Canada will review the Environment Canada Green Meeting Guide and assess whether needs are addressed based on information gathered in the scan of departmental meeting practices.
  4. Public Safety Canada will communicate green practices to employees on an ongoing basis.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.


By March 31, 2012, Public Safety Canada will ensure that 95% of toner cartridges purchased are remanufactured or recycled
Performance Measure RPP DPR
Target Status  
[Enter Performance Measure (Using baseline data if available)] 95% in FY 2008-09  
Progress against measure in the given fiscal year. 95%  

Strategies / Comments

  1.  This target meets all of the requirements of SMART criteria, including: Specific, Measurable, Achievable, Relevant and Time Bound. 
  2. Baseline: In 2008-09, 95% of Public Safety Canada’s printer toners were remanufactured or recycled (source: “Green Procurement” supplementary table in the 2010-11 Report on Plans and Priorities).
  3. Public Safety Canada will continue to purchase products through the stock room at headquarters (in the NCR) to ensure the availability of inventory counts.
  4. Public Safety Canada will investigate the possibility of including criteria to give priority to suppliers demonstrating that its organization operates within “green” policies and programs.
  5. Investigate procurement policies to determine the feasibility of including environmental considerations in the departmental purchasing criteria, in conjunction with traditional interests of price, performance and availability.


As of April 1, 2011, office computers will have a minimum average of a four year life cycle in the Department
Performance Measure RPP DPR
Target Status  
Average life of office computers in the Department Baseline
FY 2010-11: four year average life cycle
 
Progress against measure in the given fiscal year. FY 2011-12: four year average life cycle  

Strategies / Comments

  1. This target meets all of the requirements of SMART criteria, including: Specific, Measurable, Achievable, Relevant and Time Bound. 
  2. Exclusions may include computers that must be compatible with security requirements (the new Secure Network) or the computers for the Minister or Deputy Minister.
  3. Public Safety Canada currently has a procedure in place, managed by its Information Technology and Procurement authorities, to renew 25% of its computer inventory every four years to ensure that the Department has the latest and most energy efficient technologies.
  4. Public Safety Canada is equipped with a system to track its spending on assets. This will be reinforced and integrated into the Department’s Investment Planning process.
  5. The Department will investigate procurement policies to determine the feasibility of including environmental considerations in the departmental purchasing criteria, in conjunction with traditional interests of price, performance and availability.
  6. The Department will create awareness with client groups through presentations.


By March 31, 2014, 95% of paper purchases contain a minimum of 30% recycled content and/or have forest management certification, EcoLogo or equivalent certification
Performance Measure RPP DPR
Target Status  
Volume of paper purchased that meets target requirements, relative to the total volume of all paper purchased  N/A  
Progress against measure in the given fiscal year.

FY 2011-12: N/A
FY 2012-13: N/AFY 2013-14: 95%

 

Strategies / Comments

  1. In 2011-12 and in conjunction with the above paper reduction target, the Department will finalize scope and tracking methodologies for this target.
  2. This target meets all of the requirements of SMART criteria, including: Specific, Measurable, Achievable, Relevant and Time Bound. 
  3. Greening a visible commodity will provide a constant reminder to all employees of their obligations to help green government operations and send the message that greening government operations is a priority for Public Safety Canada.
  4. The Department will create awareness with client groups through presentations.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.


Training for Select Employees.
By March 31, 2012, 90% of materiel managers, procurement officers and acquisition cardholders will have taken a Green Procurement training course
Performance Measure RPP DPR
Target Status  
Percentage of materiel managers, procurement officers and acquisition cardholders that have taken a green procurement training course as of the end of fiscal 2010-11 (Optional in 2010-11)  N/A  
Progress against measure in the given fiscal year. FY 2011-12: 90%  

Strategies / Comments

  1. This target meets all of the requirements of SMART criteria, including: Specific, Measurable, Achievable, Relevant and Time Bound. 
  2. A minimum of 90% of material managers, procurement officers and acquisition cardholders will have identified a Green Procurement training course in their 2011-12 individual learning plans (if an approved course has yet to be taken)
  3. The Department will develop an awareness campaign to promote existing tools available online.
  4. Public Safety Canada will include green procurement as part of presentations delivered to its management teams.
  5. The Department will develop a tracking/monitoring system for this target.
  6. Public Safety Canada will create a policy to prevent acquisition cardholders from using the card if the green procurement training course is not taken by the end of 2011-12.
  7. The Department will strengthen dialogues between its branches, divisions and client groups during the departmental business planning process


Employee performance evaluations for managers and functional heads of procurement and materiel management.

As of April 1, 2011, green procurement objectives are included in 100% of the performance evaluations of managers and functional heads of procurement and material management
Performance Measure RPP DPR
Target Status  
Percentage of managers and functional heads of procurement and material management that have included green procurement objectives in their performance evaluations (in 2010-11)  N/A  
Progress against measure in the given fiscal year. FY 2011-12: 100%   

Strategies / Comments

  1. This target meets all of the requirements of SMART criteria, including: Specific, Measurable, Achievable, Relevant and Time Bound. 
  2. 100% of procurement officers will receive performance expectations and reviews related to green procurement


Management processes and controls.

As of March 31, 2014, a minimum of three management processes and controls will be greened
Performance Measure RPP DPR
Target Status  
Number of greened management processes and controls (in 2010-11) N/A  
Progress against measure in the given fiscal year.

FY 2011-12: N/A
FY 2012-13 : N/A

FY 2013-14 : 3
 

Strategies / Comments

In fiscal year 2011-12, Public Safety Canada will develop an inventory of all management processes and controls, pertaining to procurement. Of those identified, the Department will determine those that will be greened.

This target meets all of the requirements of SMART criteria, including: Specific, Measurable, Achievable, Relevant and Time Bound. 

Examples of green management processes and controls which may be established include:

  1. Implementing the departmental policy on ‘Green Procurement’;
  2. Implementing the departmental policy on ‘Acquisition Cards’;
  3. Developing an awareness campaign to promote existing tools available online;
  4. Including green procurement as part of presentations delivered to the Department’s management teams; and
  5. Strengthening the dialogue between the Material Management Division and client groups during the departmental business planning process.