ARCHIVED - Economic Development Agency of Canada for the Regions of Quebec - Supplementary Tables

Strategies/comments

1. The Agency’s Commodity Management Framework covers the life cycle of assets, in particular electronic and electrical equipment. All possible disposal methods are covered in the framework. During 2011-12, the framework will be updated so as to ensure that the requirements of the guideline concerning surplus electronic and electrical equipment are properly complied with.
2. Currently, the Agency has 16 locations (offices) across Quebec, and disposal of assets and equipment is centralized at the Agency’s Planning, Co-ordination and Administration Directorate.

Strategies/comments

1. Scope: The Agency targets all buildings and premises and all employees in order to achieve a target of eight employees per printing unit. Even though certain buildings may have a smaller proportion owing to the building occupancy level or security considerations, the Agency will, overall, attain the objective.
2. Definition of printing units: Network printers, local printers and multiplex units.
3. Method used to determine the number of printing units: The Technology Directorate keeps an updated list of all units in place.
4. Method used to determine the number of office employees: Population Affiliation Report¹ from the Treasury Board of Canada Secretariat (TBS).
5. * Renewal of printers is carried out in bulk every three years. The latest renewal took place in March 2010, and the next is planned for late 2012-13. In view of the equipment life cycle, it would not be desirable or economical to establish a reduction target prior to the next renewal, so the target will be established for the RPP 2013-14.
6. The Technology Directorate is responsible for monitoring attainment of the target.
7. All Agency sectors are responsible for compliance with and attainment of the target.
8. A communications strategy will have to be drawn up in order to raise Agency employees’ awareness.

Strategies/comments

1. Scope: The Agency has chosen to include all its employees, rather than only office employees.
2. * Method used to determine paper consumption: the quantity of paper purchased is determined manually from invoices. The baseline year will be 2009-10. The data are not, however, available for this year's Report.
3. Method used to determine the number of employees: TBS Population Affiliation Report.
4. Reporting requirements: Each year, the Agency’s Planning, Co-ordination and Administration (PCA) Directorate collects data from all business offices and the Government Affairs Branch. Data for head office are centralized at the PCA Directorate.
5. Roles and responsibilities: Responsibility for attaining the target lies with all Agency sectors. The PCA Directorate will handle monitoring, information collection and reporting for this.
6. A communications strategy will be developed in order to encourage employees to reduce paper consumption.

Strategies/comments

1. Scope of the guide for greening meetings: All departmental or interdepartmental meetings held in Agency offices.
2. The PCA Directorate will analyse existing documents already in use by other departments and adapt one of them to the Agency’s needs.
3. Adoption of the guide will follow approval by the Agency’s Departmental Management Committee (DMC) during 2011-12.
4. Role and responsibility: All sectors/directorates are responsible for attainment of the target.
5. The challenge will be to monitor application of the guide and conduct reporting. The use of telepresence will be an important component in achieving the green meeting goal.
6. A communications strategy will have to be drawn up to publicize the guide and the means to be used to attain the target.

Strategies/comments

1. Scope: Computers are defined as desktop computers and exclude laptops.
2. According to the Agency’s Technology Master Plan, renewal of all desktop computers takes place every three years, in a single purchase. The next renewal is scheduled for 2011-12. Additional needs arise regularly, however, and ad-hoc purchases are made.
3. The Agency’s Technology Directorate is responsible for replacing desktop computers and reporting thereon.

Strategies/comments

1. Scope: Printing units are defined as network printers, local printers and multiplex units.
2. The Agency’s Technology Directorate keeps an updated list of all units in place.
3. Printers are renewed in bulk every three years. The last renewal took place in March 2010, and the next is scheduled for late 2012-13. That is why no goal has been set for the RPP 2011-12.
4. Environmental performance factors will be identified for the selection of printers at the next renewal.
5. The Agency’s Technology Directorate is responsible for monitoring attainment of the target.

Strategies/comments

1. Scope: Paper is defined as 8.5 x 11, 8.5 x 14 and 11 x 17 paper.
2. Method used to determine paper consumption: The quantity of paper purchased is determined manually from invoices. The baseline year will be 2009-10. The data are not, however, available for this year's Report.
3. Reporting requirements: Each year, the Agency’s PCA Directorate collects data from all business offices and the Government Affairs Branch. Data for head office are centralized at the PCA Directorate.
4. Roles and responsibilities: Responsibility for attaining the target lies with all Agency sectors. The PCA Directorate will handle monitoring, information collection and reporting for this.
5. A communications strategy will be developed in order to encourage employees to reduce paper consumption.

Strategies/comments

1. Three Procurement sector employees are concerned.
2. Two of these three employees have taken training.
3. Training used: CSPS Course C215 on green procurement only.
4. Reporting requirements: Annual data collection from employees and the CSPS.
5. Roles and responsibilities: The Agency’s PCA Directorate is responsible for monitoring of and reporting on green procurement training.

Strategies/comments

1. Three Procurement sector employees are concerned by the integration of environmental considerations in their performance evaluations.
2. A SMART target will be included in the performance agreement of all PCA Directorate Procurement sector employees for 2011-12 in line with the process in place for the drafting of performance agreements.

Strategies/comments

1. Scope: Currently, the four procurement processes are: the Commodity Management Framework, ISO procedure on procurement, request for proposals for drawing up a contract, and procedure for consulting and professional services.
2. All processes will be revised so as to integrate or enhance existing practices.
3. Particular attention will be paid to action to be taken to comply with reporting requirements.