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Reports on Plans and Priorities

2011-12

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ARCHIVED - Department of Finance Canada - Supplementary Tables


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Greening Government Operations (GGO)

Overview

The Greening Government Operations (GGO) supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned/expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Green Building Targets


8.1 As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build-to-lease projects, and major renovation projects, will achieve an industry-recognized level of high environmental performance[1].
Performance Measure RPP DPR
Target Status  
Number of completed new construction, build-to-lease and major renovation projects in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011–12) N/A  
Number of completed new construction, build-to-lease and major renovation projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011–12) N/A  
Existence of strategic framework. (Optional in RPP 2011–12) N/A  

Strategies / Comments

  1. The Department of Finance Canada is a tenant department; therefore this target does not apply.  


8.2 As of April 1, 2012, and pursuant to departmental strategic frameworks, existing crown buildings over 1000 m2 will be assessed for environmental performance using an industry-recognized assessment tool[2].
Performance Measure RPP DPR
Target Status  
Number of buildings over 1000 m2, as per departmental strategic framework. (Optional in FY 2011–12) N/A  
Percentage of buildings over 1000 m2 that have been assessed using an industry-recognized assessment tool, as per departmental strategic framework. (Optional in FY 2011–12) N/A  
Existence of strategic framework. (Optional in RPP 2011–12) N/A  

Strategies / Comments

  1. The Department of Finance Canada is a tenant department; therefore this target does not apply.  


8.3 As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1000 m2, where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool[3].
Performance Measure RPP DPR
Target Status  
Number of completed lease and lease renewal projects over 1000 m2 in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011–12) N/A  
Number of completed lease and lease renewal projects over 1000 m2 that were assessed using an industry-recognized assessment tool in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011–12) N/A  
Existence of strategic framework. (Optional in RPP 2011–12) N/A  

Strategies / Comments

  1. The Department of Finance Canada is a tenant department; therefore this target does not apply.  


8.4 As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance[4].
Performance Measure RPP DPR
Target Status  
Number of completed fit-up and refit projects in the given fiscal year, as per departmental strategic framework (Optional in FY 2011–12) N/A  
Number of completed fit-up and refit projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework (Optional in FY 2011–12) N/A  
Existence of strategic framework. (Optional in RPP 2011–12) N/A  

Strategies / Comments

  1. The Department of Finance Canada is a tenant department; therefore this target does not apply.  

Greenhouse Gas Emissions Target


8.5 The federal government will take action now to reduce levels of greenhouse gas (GHG) emissions from its operations to match the national target of 17% below 2005 by 2020.
Performance Measure RPP DPR
Target Status  
Departmental GHG reduction target: Percentage of absolute reduction in GHG emissions by fiscal year 2020–21, relative to fiscal year 2005–06. N/A  
Departmental GHG emissions in fiscal year 2005–06, in kilotons of CO2 equivalent. N/A  
Departmental GHG emissions in the given fiscal year, in kilotons of CO2 equivalent. FY 2011–12 N/A  
FY 2012–13 N/A  
FY 2013–14 N/A  
FY 2014–15 N/A  
FY 2015–16 N/A  
FY 2016–17 N/A  
FY 2017–18 N/A  
FY 2018–19 N/A  
FY 2019–20 N/A  
FY 2020–21 N/A  
Percent change in departmental GHG emissions from fiscal year 2005–06 to the end of the given fiscal year. FY 2011–12 N/A  
FY 2012–13 N/A  
FY 2013–14 N/A  
FY 2014–15 N/A  
FY 2015–16 N/A  
FY 2016–17 N/A  
FY 2017–18 N/A  
FY 2018–19 N/A  
FY 2019–20 N/A  
FY 2020–21 N/A  

Strategies / Comments

  1. The Department of Finance Canada’s two-vehicle fleet has been exempted because of its small size. However, the Department must comply with the requirements of the Directive on Fleet Management: Executive Vehicles. The Department also follows the good practices contained in the Guide to Fleet Management, Chapter 2: Executive Vehicles. 

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally generated EEE. No  
Total number of departmental locations with an EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. FY 2011–12 N/A  
FY 2012–13 N/A  
FY 2013–14 Yes  

Strategies / Comments

  1. Scope: The Department of Finance Canada has a single facility for disposing of e-waste, located at 140 O’Connor, Ottawa, Ontario.
  2. Processes: The Department will review the roles and responsibilities regarding the e-waste disposal service provided by its shared services provider. A strategy for e-waste will be developed as part of the Asset Management Framework, currently under review by the Department’s service provider.
  3. Reporting: The Department will establish reporting requirements and define mechanisms to evaluate the effectiveness of its e-waste plan. 
  4. Communications and continuous improvement: The Department will establish plans and strategies to ensure that the target is met.

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply this target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow. (Baseline FY 2010–11) 2:1  
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. FY 2011–12 3:1  
FY 2012–13 8:1  
FY 2013–14 8:1  

Strategies / Comments

  1. Definition of printing unit: The Department of Finance Canada has defined a printing unit as stand-alone and networked printers and multi-function devices (copiers).
  2. Scope:  Faxes and scanners are excluded from this definition. The target will exclude certain operational areas dedicated to the federal Budget and business units. There will be some consideration for space configuration and business units.
  3. Method for determining the number of printing units: Print Audit software will be used to determine the final printer count.
  4. Method for determining the number of office employees: The number of office employees has been determined using office assignment from human resources reports.
  5. Processes: Management of printer and copier resources will be centrally managed to prevent indiscriminate purchases of printers. The Department has established a multidisciplinary committee to manage this project, to establish roles and responsibilities for project development and implementation, and to consider the use of Public Works and Government Services Canada’s Managed Print Services Standing Offer Agreement to inventory and establish a basic total cost of ownership, concept design and implementation strategy. A pilot study of the Corporate Services floors is being considered as a first step in the approach.
  6. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.
  7. Reporting: The Department will establish reporting requirements and calculation methodologies.

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–06 and 2011–12, and an applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. N/A  
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. (Optional in RPP 2011–12) FY 2011–12 5%  
FY 2012–13 10%  
FY 2013–14 20%  

Strategies / Comments

  1. Scope: The Department of Finance Canada is composed of office staff; therefore paper consumption will be part of the baseline count.   
  2. Method for determining the number of office employees: The number of office employees has been determined using office assignment from human resources reports.
  3. Method used for determining paper baseline: The Department is establishing a baseline for FY 2010–11 based on procurement data. This figure will be divided by the number of office employees. 
  4. Processes: The Department will maximize the use of Public Works and Government Services Canada’s Green Standing Offer for paper.
  5. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met. The Department will also improve, and create awareness of, paper reduction practices.
  6. Links: The Department will link the printing devices ratio target with the paper consumption target and enable such features as two-sided printing by default. A pilot study of the Corporate Services floors is being considered as a first step in the approach. 
  7. Reporting: The Department will establish reporting requirements and calculation methodologies.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. (Baseline 2005–06) Yes  

Strategies / Comments

  1. Scope: The green meetings target will apply to departmental or interdepartmental meetings held at Department of Finance Canada offices and that exceed ten participants.
  2. Processes: The present checklist will serve as a basis for developing the departmental Green Meeting Guide. Parameters will be established for measuring the adoption of the Guide, which could include requirements for top-down management approval and dissemination of the Guide. 
  3. Reporting: The Department will report on the release of the Guide.
  4. Communications and engagement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met. Some plans could include information sessions for the administrative community and other interested parties, as well as the use of email and the Department’s InfoSite to promote employee awareness.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least three SMART green procurement targets to reduce environmental impacts.

By March 31, 2014, 50% of new contracts for services will have environmental considerations built into them. 
Performance Measure RPP DPR
Target Status  
Percentage of services contracts with environmental criteria relative to the total number of services contracts awarded N/A  
Progress in the 2011–12 fiscal year 10%  
Progress in the 2012–13 fiscal year 30%  
Progress in the 2013–14 fiscal year 50%  

Strategies / Comments

  1. Scope: All service-related contract types will be considered as part of the definition. Environmental criteria identified will be consistent with the Guideline for Green Services Procurement.
  2. Processes: The Department of Finance Canada will establish an internal process for adding environmental considerations to most services contracts. The Department will also utilize Public Works and Government Services Canada’s consolidated procurement instruments whenever possible.
  3. Reporting: The Department will establish process requirements to track and report on progress toward the target.
  4. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.


By March 31, 2012, 90% of IT Hardware purchases will be environmentally preferred models. 
Performance Measure RPP DPR
Target Status  
Percentage of IT Hardware purchases that meet the target relative to the total IT Hardware purchases N/A  
Progress in the 2011–12 fiscal year 90%  

Strategies / Comments

  1. Scope: IT Hardware is defined as desktop and notebook computers.
  2. Processes: The Department of Finance Canada will utilize Public Works and Government Services Canada’s consolidated procurement instrument for IT Hardware.
  3. Reporting: The Department will establish process requirements to track and report on progress toward the target.
  4. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.


By March 31, 2013, 90% of furniture purchases will be environmentally preferred models.
Performance Measure RPP DPR
Target Status  
Percentage of furniture purchases meeting the target relative to the total percentage of all furniture purchases N/A  
Progress in the 2011–12 fiscal year 60%  
Progress in the 2012–13 fiscal year 90%  

Strategies / Comments

  1. Scope: Office furniture will be defined as chairs, cabinets, shelving, and panel and desk systems.
  2. Processes: The Department of Finance Canada will utilize Public Works and Government Services Canada’s mandatory consolidated procurement instrument for the various furniture types (chairs, cabinets, shelving, panels and desks) whenever possible. The Department will establish an internal process for adding environmental considerations to office furniture purchases not purchased using a consolidated procurement instrument.
  3. Reporting: The Department will establish process requirements to track and report on progress toward the target.
  4. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.

Training for select employees

By March 31, 2014, 95% of functional specialists of procurement or materiel management will have green procurement training through the Canada School of Public Service (CSPS) course C215 or an in-house equivalent.
Performance Measure RPP DPR
Target Status  
Percentage of functional specialists of procurement or materiel management with formal green procurement training relative to the total number of functional specialists of procurement or materiel management deemed as requiring training N/A  
Progress in the 2011–12 fiscal year 30%  
Progress in the 2012–13 fiscal year 60%  
Progress in the 2013–14 fiscal year 95%  

Strategies / Comments

  1. Scope: The Department of Finance Canada will define which employees will require training.
  2. Processes: The Department will use CSPS Course C215 or an in-house alternative and an appropriate delivery method. 
  3. Reporting: The Department will establish processes and requirements to track and report on progress toward the target.
  4. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.


Employee performance evaluations for managers and functional heads of procurement and materiel management.

By March 31, 2012, 100% of employee performance evaluations for managers and functional heads of procurement and materiel management will have a performance clause relative to green procurement.
Performance Measure RPP DPR
Target Status  
Percentage of materiel managers, procurement personnel and functional specialists with a green procurement clause in their performance evaluation relative to the total number of materiel managers, procurement personnel and functional specialist staff deemed as relevant N/A  
Progress in the 2011–12 fiscal year 100%  

Strategies / Comments

  1. Scope: The Department of Finance Canada will define which employees will require a performance clause in their performance evaluations.
  2. Processes: The Department will validate the responsible managers and maintain records. 
  3. Reporting: The Department will establish processes and requirements to track and report on progress toward the target.
  4. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met. 


Management processes and controls

By March 31, 2014, 50% of all identified procurement processes and controls will ensure environmental performance considerations are integrated into the procurement process.
Performance Measure RPP DPR
Target Status  
Percentage of identified procurement processes and controls with environmental performance considerations integrated relative to the total number of identified procurement processes and controls N/A  
Progress in the 2011–12 fiscal year 10%  
Progress in the 2012–13 fiscal year 30%  
Progress in the 2013–14 fiscal year 50%  

Strategies / Comments

  1. Scope: The Department of Finance Canada will define which procurement processes and controls will be subject to the integration of environmental performance considerations.
  2. Processes: The Department will identify required changes, plan and obtain approvals on changes to documents, and implement and publish changes in documents.
  3. Reporting: The Department will establish processes and requirements to track and report on progress toward the target.
  4. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.

Reporting on the Purchases of Offset Credits


Mandatory reporting on the purchase of greenhouse gas emissions offset credits, as per the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events, should be reported here.
Performance Measure RPP DPR
Quantity of emissions offset in the 2011–12 fiscal year (Optional for all RPPs) N/A  

Strategies / Comments

  1. Any offset credits purchased by the Department of Finance Canada will be reported in its 2011–12 DPR. 

Green Procurement Reporting For Departments and Agencies Not Bound by the Federal Sustainable Development Act


Mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement, as applicable to departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act, should be reported here[5].
Performance Measure RPP DPR
Policy Implementation Status (Optional)  

Strategies / Comments

  1. The Department of Finance Canada is bound by the Federal Sustainable Development Strategy and will meet the requirements of the Policy on Green Procurement through the Departmental Sustainable Development Strategy.

Voluntary Reporting on Any Other Greening Government Operations Initiative


The Department will reuse its surplus office supplies internally by offering a Surplus Supplies Store for use by the Administrative Officer community. Any additional surplus office supplies will be donated to non-profit organizations in the National Capital Region.
Performance Measure RPP DPR
Target Status  
Quantity of wooden pallets reused and sent to non-profit organizations (Baseline 2010–11) 7  
Progress in 2011–12 fiscal year    
Progress in 2012–13 fiscal year    
Progress in 2013–14 fiscal year    

Strategies / Comments

  1. Sources of Supplies: The Department of Finance Canada will work with the Administrative Officer community to encourage reuse and recycling of surplus office supplies.
  2. Processes: The Department will work with the Green Citizenship Network to identify volunteers to triage the surplus supplies and to arrange the items on shelving or for shipping to non-profit organizations.
  3. Donations: The Department will direct surplus office supplies to registered non-profit organizations as appropriate.  
  4. Reporting: The Department will establish a tracking system and reporting mechanism.
  5. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications.  


By March 31, 2014, 75% of acquisition cardholder will have green procurement training through the CSPS course C215 or an in-house equivalent. 
Performance Measure RPP DPR
Target Status  
Percentage of acquisition cardholders trained in green procurement relative to the total number of acquisition cardholders N/A  
Progress in 2011–12 fiscal year 20%  
Progress in 2012–13 fiscal year 50%  
Progress in 2013–14 fiscal year 75%  

Strategies / Comments

  1. Scope: The Department of Finance Canada will define an acquisition cardholder.
  2. Processes: The Department will use Canada School of Public Service Course C215 or an in-house alternative and an appropriate delivery method.
  3. Number of acquisition cardholders: Procurement will provide the total number of acquisition cardholders.
  4. Reporting: The Department will establish processes requirements to track and report on progress toward the target.
  5. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met. 


By March 31, 2014, 7.5% of Department of Finance Canada employees will be members of the Green Citizenship Network.
Performance Measure RPP DPR
Target Status  
Percentage of personnel who are members of the Department’s Green Citizenship Network (Baseline November 2010) 6.17%  
Progress in 2011–12 fiscal year 6.50%  
Progress in 2012–13 fiscal year 7.00%  
Progress in 2013–14 fiscal year 7.50%  

Strategies / Comments

  1. Processes: The Department of Finance Canada will work with the Green Citizenship Network to promote awareness, to promote green initiatives, and to encourage volunteer and advisory capacities on various files.
  2. Reporting: The Department will establish a tracking system and reporting mechanism.
  3. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.

Notes:

[1] This would be demonstrated by achieving LEED NC Silver, Green Globes Design 3 Globes, or equivalent.

[2] Assessment tools include BOMA BESt, Green Globes or equivalent.

[3] Assessment tools include BOMA BESt, an appropriately tailored BOMA International Green Lease Standard, or equivalent.

[4] This would be demonstrated by achieving LEED CI Silver, Green Globes Fit-Up 3 Globes, or equivalent.

[5] Alternatively, departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act (FSDA) can follow the approach required of FSDA departments for green procurement by setting and reporting on green procurement targets as specified in the "Green Procurement Targets" section in the above table.



Date Modified: 2011-06-09
 
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