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Expenditure Management

Reports on Plans and Priorities

2011-12

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ARCHIVED - Canadian Environmental Assessment Agency - Supplementary Tables


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Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

 

Canadian Environmental Assessment Agency:
Green Procurement Targets

SMART Green Procurement Targets

As of April 1, 2011, the Agency will establish three SMART green procurement targets to reduce environmental impacts.


1. By fiscal 2012-2013, the Agency will reduce the dollar value per employee spent on office supplies.
Performance Measure RPP DPR
Target Status  
$40K (2009-2010) for 255 employees ($157/empl.) 5%  
Progress against measure in the given fiscal year. $149/empl.  

Strategies/Comments

  1. Specific: The target is one of the key commodities identified by the Office of Greening Government Operations (OGGO).
  2. Measurable: Information is easily retrievable from our financial system to assess progress.
  3. Achievable: The Agency is committed to sustainable development.
  4. Relevant: Office supplies are among the Agency's most common acquisition actions because we have very limited procurement requirements.
  5. Time-bound: Communications to engage management will start as of 2011-2012 for a reduction target date of 2012-2013.

Other Considerations

  1. Scope: Agency-wide office supplies
  2. Processes/Reporting Requirements: Financial system
  3. Roles and Responsibilities: Supported by the Agency's Senior Management with Director, Finance and Administration leading
  4. Plans for Engagement: Ongoing communication to all staff with the participation of the organization's Green Team, which is supported by senior management
  5. Estimated Benefits: Reduced waste, increased reuse and recycling


2. Maintain or exceed the use of consolidated green procurement instruments provided by PWGSC's acquisitions branch for 95% of IT hardware equipment purchases.
Performance Measure RPP DPR
Target Status  
Total volume of IT hardware acquisitions against volume of green vehicles utilized 95%  
Progress against measure in the given fiscal year. 95%  

Strategies/Comments

  1. Specific: The target is one of the key commodities identified by the OGGO.
  2. Measurable: Information is easily retrievable from our financial system to assess progress.
  3. Achievable: Acquisitions of IT hardware are managed by only one cost-centre manager.
  4. Relevant: IT hardware equipment is assessed to be the highest dollar value and most routinely procured item for the Agency.
  5. Time-bound: Ongoing

Other Considerations

  1. Scope: All IT hardware
  2. Processes/Reporting Requirements: Financial system
  3. Roles and Responsibilities: Manager, IM Services leading
  4. Plans for Engagement: Maintain collaboration with IT service provider for participation in Request for Volume Discount acquisition vehicle
  5. Estimated Benefits: Longer life cycle of goods and reduced waste


3. By fiscal 2012-2013, 95% of faxes, scanners, copiers and printers will have environmental features.
Performance Measure RPP DPR
Target Status  
Total number of units possessing environmental features (24) against total number of units (36) 67%  
Progress against measure in the given fiscal year. 95%  

Strategies/Comments

  1. Specific: The target is one of the key commodities identified by the OGGO.
  2. Measurable: Rental of multifunction units is managed centrally.
  3. Achievable: The target is departmental-policy driven.
  4. Relevant: This smart target is aligned with the "Minimizing the environmental footprint of government operations" initiative.
  5. Time-bound: The transition will take place over fiscal 2011-2012 and 2012-2013.

Other Considerations

  1. Scope: All faxes, scanners, copiers and printers Agency-wide
  2. Processes/Reporting Requirements: Financial system
  3. Roles and Responsibilities: Director, Finance and Administration leading
  4. Plans for Engagement: Maintain collaboration with IT service provider for participation in Request for Volume Discount acquisition vehicle
  5. Estimated Benefits: Reduced waste, and energy efficiency/conservation

 

SMART Targets for Training

As of April 1, 2011, the Agency will establish SMART targets for training as they pertain to procurement decision-making.


Training for select employees.

Ensure green procurement training for 95% of functional specialist and acquisition cardholders by 2013.
Performance Measure RPP DPR
Target Status  
Combined total of functional specialists and acquisition cardholders (29) against total of those who have received Green procurement training to date (1). 3.45%  
Progress against measure in the given fiscal year. 95%  

Strategies/Comments

  1. Specific: Obtain training for 95% of targeted employees.
  2. Measurable: Procurement functions and issuance of acquisition cards are centralized and easily tracked.
  3. Achievable: Integrate target into Green Procurement Plan as required.
  4. Relevant: Increase awareness for greater results.
  5. Time-bound: The transition period will take place over fiscal 2011-2012 and 2012-2013 and continue on an ongoing basis driven by employee turnover.

Other Considerations

  1. Roles and Responsibilities: Director, Finance and Administration leading
  2. Plans for Engagement: Will be included in all training plans for functional specialists, and in the protocol to obtain an acquisition card
  3. Estimated Benefits: Employee awareness towards potential environmental impact of acquisitions (either goods or services), and/or the purchasing mechanism used

 

SMART Targets for Employee Performance Evaluations

As of April 1, 2011, the Agency will establish SMART targets for employee performance evaluations as they pertain to procurement decision-making.


Employee performance evaluations for managers and functional heads of procurement and materiel management.

As of April 1, 2012, 100% of functional heads and manager of procurement and material management will have environmental consideration integrated into their performance evaluation
Performance Measure RPP DPR
Target Status  
Number of performance evaluations of identified positions (2) to date (2010) that have integrated environmental considerations relative to the total number of identified positions. 0%  
Progress against measure in the given fiscal year. 100%  

Strategies/Comments

  1. Specific: Achieve integration into performance evaluations for 100% of identified positions.
  2. Measurable: A limited number of positions are to be measured.
  3. Achievable: Target is established in the Departmental Green Procurement Plan.
  4. Relevant: Increase awareness for greater results.
  5. Time-bound: Evaluation will begin in 2011-2012 and be ongoing.

Other Considerations

  1. Roles and Responsibilities: Director, Finance and Administration leading
  2. Plans for Engagement: Part of Green Procurement Plan, supported by senior management to make it mandatory
  3. Estimated Benefits: Increased awareness and environmental consciousness

 

SMART Targets for Management Processes and Controls

As of April 1, 2011, the Agency will establish SMART targets for management processes and controls as they pertain to procurement decision-making.


Management processes and controls.

Establishment of Departmental Green Procurement Plan by 2013-2014
Performance Measure RPP DPR
Target Status  
Total number of green mechanisms currently in place relative to those required by completion date. 0%  
Progress against measure in the given fiscal year. 100%  

Strategies/Comments

  1. Specific: Acquire tools to provide framework to achieve the objectives of the "Minimizing the environmental footprint of government operations" initiative.
  2. Measurable: Target will be measured based on current number of mechanisms in place against those to be developed.
  3. Achievable: The Agency has a small centralized procurement unit.
  4. Relevant: Provides framework to achieve the objectives of the "Minimizing the environmental footprint of government operations" initiative.
  5. Time-bound: Dates are established for target implementation and completion.

Other Considerations

  1. Roles and Responsibilities: Director, Finance and Administration leading
  2. Plans for Engagement: Support from senior management will enable sustainability of framework



Date Modified: 2011-06-09
 
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